Project Coordinator

5 months ago

Langley, Canada BERMANFALK Hospitality Group Full time

Reporting to the Team Lead, Projects, the Project Coordinator works in partnership with all BERMANFALK team members and departments, to provide ongoing support to individual Team Leaders and Project Managers, across the life of multiple, ongoing, active projects.

The Project Coordinator will coordinate project-related tasks, administering and organizing different aspects of projects, from simple activities to more complex plans.

In partnership with Team Leaders and Project Managers, Project Coordinators work in tandem on project work with the goal of getting them completed on time and within budget. The Project Coordinator role requires flexibility, tenacity, and grit.

**DUTIES AND RESPONSIBILITIES**

The Project Coordinator will provide direct support to Team Leaders and Project Managers in the following areas. As the Project Coordinator grows in their position, additional responsibilities will be added to their role.

**Samples Coordination**
- Manage the coordination of samples shipments, including documentation, project boxes, tracking, courier services management, and other functions related to samples movement from Clients to manufacturing partners, and vice-versa.
- Coordinate the flow of Material & Finish Samples, including:

- Process material samples, including Control Samples from the Client, and/or Finish Samples from the Factory.
- Prepare labels with the proper identification.
- Prepare transmittal documents and send to Client team.
- Prepare courier packages.
- Update the sample tracking forms.
- Reconcile packing slips and manifests.
- Update internal tracking documents.

**Project Coordination**
- Create Model Room Photo Reports.
- Coordinate and/or create Care & Maintenance and Warranty documents.
- Maintain documents and files management systems, in line with established BERMANFALK systems and processes.
- Additional tasks, as defined by Team Leaders or the Vice President, Business Operations.

**Purchasing Coordination**
- Create Purchase Orders (PO’s) for active projects, for categories including:

- Spare parts orders.
- Touch-up kit orders.
- Electrical, Hardware & Lighting components.
- Research and source various products and materials, in line with product requirements on active projects.
- Coordinate domestic product sourcing, including:

- Hardware Pulls;
- Specialty Finishes;
- FF&E components;
- Other products, as needed.
- Coordinate international product sourcing, in partnership with Team Leaders and Project Managers, local and international Manufacturing Team members, and factories.
- Submit RFQ’s (Request for Quotations), RFI’s (Request for Information) to suppliers, in line with sourcing activities.
- Update internal tracking documents.

**Shipping & Logistics Coordination**
- Work in partnership with Client / Purchasing Agents and suppliers, to ship COM fabrics to Manufacturing Partners (factories).
- Under the direction of the Team Leaders and Project Manager, assist with project-related shipping tasks, including, coordinating carrier quotes.

**SKILLS AND QUALIFICATIONS**
- Exceptional ability to get things done with excellent follow-through.
- Exceptional communication skills, including:

- Strong command of the English language.
- Strong verbal and written communication skills.
- Understanding of professional video conferencing etiquette.
- Grammatical competence.
- Excellent organizational skills with a strong attention to detail.
- Highly dependable and entrepreneurial; can be relied upon to uphold their responsibilities.
- Ability to work within tight deadlines.
- Ability to multi-task and problem solve.
- Proficient knowledge of Google-Drive, Microsoft Office, including Word, Excel and PowerPoint. Experience with SAP ByDesign an asset.
- Team player and positive attitude.

**EDUCATION AND EXPERIENCE**
- Completion of post-secondary diploma.
- Minimum 3 years’ experience working within a customer focused manufacturing role or equivalent.
- Past experience in Projects Management, Purchasing, and/or Business Administration is an asset.

BERMANFALK is a hybrid company where employees have the flexibility to work from the office or remotely based on the specific needs of the company or personal work preferences. We feel this model empowers employees to work where they feel most productive, while maintaining a strong connection with their team and encouraging company-wide collaboration.

In-office attendance will be expected during onboarding and training and due to the nature of the Project Coordinator role, in-office attendance is an essential function of this role and is required up to 3 days each week.

Our business is guided by honesty and integrity. We offer competitive wages and a progressive, collaborative and creative work environment. While we laugh a great deal, we have high expectations of each other, and top-level performance is essential. BERMANFALK Hospitality Group is an equal opportunity employer.

**Job Types**: Full-time, Permanent

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