Team Lead and Executive Assistant, Development
3 months ago
**Advancements in healthcare are made here.**
Since 1969, the Jewish General Hospital Foundation has been a vital source of support for the JGH to enhance its extraordinary patient care, further scientific discovery, and transform healthcare delivery through innovation. We partner with inspired community members to implement a wide variety of fundraising initiatives to achieve these ambitious goals.
We are a vibrant team of professionals and an organization committed to empowering you to take on a pivotal role in this vital ecosystem. Together, we continue to enable awe-inspiring medical breakthroughs and drive the Jewish General Hospital forward—for the betterment of all Quebecers and beyond. Join us
**THE OPPORTUNITY**
Reporting to Development Officers (DO) and the Associate Vice-President, Development (AVP), the Team Lead and Executive Assistant, Development will oversee the workflow of the Executive Assistant (EA) Team, and provide administrative support to the DOs in order to help facilitate their fundraising capabilities.
**DUTIES AND RESPONSIBILITIES**
**Executive Assistant**:
- Provide proactive gift management support for senior Development Officers (DOs), including tracking actions, sending letters and receipts to donors, and completing gift commitment documents.
- Write, edit and format a variety of correspondence required for the appropriate acknowledgement of donations.
- Proactively organize and convene meetings, ensure the preparation of agendas and minutes, and track progress of action items.
- Input and extract information from the data management database Raiser’s Edge.
- Support and contribute to the rolling out of new processes relating to gift management.
- Prepare donation agreements, proposals, and supporting internal documents relating to major gifts.
- Manage incoming donations log and ensure all relevant details are correct to ensure timely processing of donations.
- Assist with donor-related events, such as in-person meetings, hospital tours, recognition receptions, etc.
**Team Lead**:
- Approve vacation and wellness days for the EAs.
- Coordinate appropriate coverage for extended vacations among the EAs, ensuring that DOs keep receiving key services when EAs are away for a period of time, and stepping in to cover if needed.
- Coordinating coverage for receptions when appropriate, and stepping in to cover if needed.
- Lead weekly EA team huddles focused on promoting open communication, round table sharing, identifying bottlenecks, and redistributing tasks as necessary to optimize workflow and productivity.
- Act as a first point of contact for EA questions in order to alleviate the demands on DOs
- Ensure team is informed of new policies and procedures and is implementing them correctly.
- Coordinate supplemental trainings as needed to help EAs perform their role.
- Ensure that EAs are delivering on key functions.
- Onboarding Program Oversight:
- Responsible for all elements of the EA onboarding training process, including updating policies and procedures, creating training materials, and providing shadowing support for new hires during their initial weeks of employment.
- Participate in the onboarding process of DAs and DOs as determined by the Associate Vice-President, Development.
- Act as a resource to the Associate Vice-President, Development for various needs of the Development Team (i.e. Development Team trainings or activities, moves, etc)
- Dispatch the EA Team to help other units in high volume periods.
**QUALIFICATIONS AND REQUIREMENTS**
- Completion of a Certificate or Diploma in Administration, Fundraising, or related degree in a related field.
- Minimum of two years’ experience in a similar position.
- Knowledge of Microsoft Word, Excel, and PowerPoint.
- Ability to work in both French and English (oral and written).
- Ability to take initiative and embrace challenges.
- Strong communication skills and ability to work as part of a team.
- Proactive approach to assigned tasks.
- Above-average time-management skills.
- Ability to maintain strict confidentiality.
**KEY INFORMATION**
- Salary range: $53,000-72,000
- Regular full-time position (35 hours / week)
- Competitive benefits package, including group retirement plan with employer match
- Hybrid work environment
- For more information on how the JGH Foundation is working wonders, consult our latest Annual Report.
**DIVERSITY, EQUITY, INCLUSION AND BELONGING STATEMENT**
Pay: $53,000.00-$72,000.00 per year
Schedule:
- Monday to Friday
Work Location: Hybrid remote in Montréal, QC H3T 1E2
Application deadline: 2024-10-11
Expected start date: 2024-10-28
-
Executive Administrative Assistant
6 months ago
Montréal, Canada African Caribbean Development and Prevention Network Full time**Overview**: The Executive Administrative Assistant will report directly to the Executive Director and the Director of Strategy and Communications and will be in charge of performing a broad range of administrative duties focused on enabling the efficiency and effectiveness of the ACDPN leadership team. This role also will have the responsibility of...
-
Executive Assistant, Development
3 months ago
Montréal, QC, Canada Jewish General Hospital Foundation Full time**Advancements in healthcare are made here.** Since 1969, the Jewish General Hospital Foundation has been a vital source of support for the JGH to enhance its extraordinary patient care, further scientific discovery, and transform healthcare delivery through innovation. We partner with inspired community members to implement a wide variety of fundraising...
-
C++ Development Team Lead
3 months ago
Montréal, QC, Canada Maya HTT Full timeMaya HTT is a world leading software developer and engineering solutions provider focused on CAE, CAD, CAM and PLM. A long-time partner of Siemens Digital Industries Software, Maya HTT collaborates in providing software, AI, and engineering services to help clients and partners worldwide boost performance, improve quality, drive down costs, and harness the...
-
Executive Assistant
6 months ago
Montréal, Canada BFL CANADA Risk and Insurance Full timeWe offer more than a job, we offer a career! We support our employees to shape their career by encouraging continuing education and investing in training and development. We put our employees at the center of what we do to allow them to grow personally and professionally, with projects and challenges that are motivating and rewarding. We inspire people to...
-
Executive Assistant
3 months ago
Montréal, QC, Canada Les Casques Blancs Full time**ABOUT Les Casques Blancs / THE WHITE HELMETS** Les Casques Blancs (CB) is a not-for -profit organization based in Quebec, Canada. Its focus is to promote, develop and implement community-based, service-based, and recovery-oriented projects to improve the lives of civilians in conflict zones, particularly in Syria. It aims also to bolster the resilience of...
-
Executive Assistant to CEO
3 months ago
Montréal, QC, Canada Yumi Organics Full timeWe are looking for someone with a very entrepreneurial personality and or background **About The Brand & Company** **About the Job (Who we are looking for)** An Executive Assistant, or Corporate Secretary, is someone who supports the management of a particular individual within an organization. Their duties include helping coordinate meetings and...
-
Assistant General Counsel
3 months ago
Montréal, QC, Canada Business Development Bank of Canada Full timeWe are banking at another level. Choosing BDC as your employer means working in a healthy, inclusive, and skilled workplace that puts forward the best conditions to bring together unique teams where employees are empowered to act. It also means being at the centre of ambitious economic and financial projects to see further and to do things differently, to...
-
Executive Assistant
4 months ago
Montréal, QC, Canada National Bank of Canada Full timeA career as an Executive Assistant with the National Bank Investments (NBI) team means acting as an expert in supporting two Vice Presidents and one Vice President in Wealth Management. With your excellent organizational skills, proficiency in various Office tools, and eagerness to learn, you will optimize time and help achieve business line...
-
Executive Assistant
4 months ago
Montréal, QC, Canada Reel One Entertainment Full timeReel One Entertainment is a dynamic international television production and distribution company with offices in Montreal, Los Angeles and London. As part of part of Newen (TF1 Group) and A+E Networks, Reel One leads the way in the acquisition, financing, production and distribution of high-quality TV programming, being one of the largest suppliers in the...
-
Business Development Executive
2 months ago
Montréal, QC, Canada Marcus Evans Full timeCuration by marcus evans is an exclusive service for the world's most discerning clientele, focused on delivering access to the most sought-after sports, cultural, and entertainment events. We are looking for a driven, enthusiastic, and passionate professionals to join our sports division and sales team as Business Development Executive. You will be...
-
Executive Assistant to The President
2 months ago
Montréal, QC, Canada ZIM Full timeReporting directly to the President of ZIM Canada, the Executive Assistant provides comprehensive operational, analytical, and administrative support to the President as well as other members of the Canada Executive Team. The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the...
-
Business Development Executive
2 months ago
Montréal, QC, Canada EDUCATION STATION Full timeKey Responsibilities: - **Identify Opportunities**: Research and identify potential partnerships with Canadian institutes that align with our strategic goals. - **Relationship Building**: Establish and maintain strong relationships with key stakeholders in Canadian educational and research institutes. - **Strategic Planning**: Develop and implement...
-
Executive Assistant
4 months ago
Montréal, QC, Canada Pomerleau Full time**_Ready to build your career? We want to hear from you._** As an Executive Assistant in the Building Operations team at Pomerleau Construction, you will play an essential role in providing comprehensive professional administrative support. Supporting our work in building large-scale building and infrastructure projects - ranging from $1.5 million to...
-
Executive Assistant
3 months ago
Montréal, QC, Canada WSP Full time**The opportunity **WSP **is seeking an Executive Assistant for our Senior VP, Bridges, Highways & Roads. Why WSP? - We value and are committed to upholding a culture of **Inclusion **and **Belonging **. - Our **Flexible **Work Policy - we recognize the importance of balance in our lives and encourage you to prioritize the balance in yours. We will support...
-
Executive Assistant
7 months ago
Montréal, Canada Mikros Animation Full time**Company Description** Mikros Animation is a global CGI animation creative studio. Providing filmmakers with top-tier animation and CGI services through a complete range of front and back-end creative services to bring unforgettable and stylized stories to life in every format, for every platform. We provide end-to-end animation services, uniting...
-
Bilingual Lead Development Specialist
3 months ago
Montréal, QC, Canada SolidCAD Full time**Who we are?** SolidCAD is a leading provider of innovative technology solutions, empowering companies across industries such as architecture, engineering, construction, and manufacturing to embrace digital transformation. With expertise in CAD, CAM, BIM, cloud, data, and asset management systems, we help our clients solve their toughest industry...
-
Executive Assistant
6 months ago
Montréal, Canada Medfar Full timeCompany Description Founded in 2010 by two aeronautical engineers, MEDFAR Clinical Solutions developed the first web-based electronic medical record (EMR) in Quebec. MEDFAR continues to work hard to incorporate the latest technological innovations into MYLE in order to provide care teams and their patients with the tools they deserve. **Job...
-
Bde (Business Development Executive)
4 months ago
Montréal, QC, Canada EDUCATION STATION Full timeKey Responsibilities: - **Identify Opportunities**: Research and identify potential partnerships with Canadian institutes that align with our strategic goals. - **Relationship Building**: Establish and maintain strong relationships with key stakeholders in Canadian educational and research institutes. - **Strategic Planning**: Develop and implement...
-
Executive Assistant
2 months ago
Montréal, QC, Canada National Bank of Canada Full timeBy joining the National Bank team as an Executive Assistant for the Chief Information Security Officer (CISO) sector, you will participate in the digital transformation and the protection of the bank’s strategic information. This role places you at the heart of information security, supporting five senior directors in their daily administrative tasks and...
-
Executive Assistant, Regional Office
2 months ago
Montréal, QC, Canada Scotiabank Full timeRequisition ID: 208983 Join a purpose driven winning team, committed to results, in an inclusive and high-performing culture. The Executive Assistant is a strategic position supporting the Senior Vice President and the Regional Vice President. He/she contributes to the overall success of the operations by performing the following tasks. **Is this role...