Executive Administrative Assistant

6 months ago


Montréal, Canada African Caribbean Development and Prevention Network Full time

**Overview**:
The Executive Administrative Assistant will report directly to the Executive Director and the Director of Strategy and Communications and will be in charge of performing a broad range of administrative duties focused on enabling the efficiency and effectiveness of the ACDPN leadership team. This role also will have the responsibility of managing ACDPN’s social media platforms and internal communications.

**Responsibilities**:

- Proactively support the leadership team to assist in their productivity. Anticipate issues
and initiate appropriate action to ensure the most effective use of their time
- Undertake administrative activities and projects that require confidentiality, discretion,
and independent judgment
- Manage leadership team’s calendars, including organizing meetings
- Ensure leadership team has all necessary information for meetings, i.e., synthesize and
prepare relevant documentation, coordinate agenda items, etc

**What you need to succeed**:

- 2 - 3 years experience supporting an Executive Director
- DEC required or equivalent experience
- Must be able to set priorities and work independently
- Demonstrated ability to effectively meet deadlines and operate in a complex environment
- Exceptional verbal and written communication skills in English, comfortable in French
- Extremely detail-oriented and organized
- Experience with social media platforms
- A good team player with ability to interact effectively with executives and employees at
all levels
- Self-starter with a strong sense of ownership and pride in your work
- Help coordinate travel arrangements and manage expense reports for the directors
- Draft, review, make edits to and format presentations and documents for the team
- General administrative support including telephone screening, printing, copying, and
responding to routine inquiries
- Manage internal communication and social media posts and calendar

**Job Types**: Full-time, Permanent

**Salary**: $55,000.00-$60,000.00 per year

**Benefits**:

- Extended health care
- Flexible schedule
- Paid time off

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Montréal, QC: reliably commute or plan to relocate before starting work (preferred)

**Education**:

- DCS / DEC (required)

Willingness to travel:

- 25% (preferred)

Work Location: In person



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