Administrator, Payroll

6 months ago

London, Canada LONDON PUBLIC LIBRARY Full time

**PURPOSE OF THE ROLE**

Reporting to the Director, Human Resources Human Resources, the Administrator, Payroll and Benefits is accountable for the administration of payroll for all London Public Library and a third-party employees. The position is also accountable for: maintaining internal financial controls to ensure compliance with payroll legislation, standards, policies and the Collective Agreement while ensuring the accuracy, integrity and confidentiality of all payroll records. In addition, the position ensures compliance with the Pension Act and accuracy and completion of all OMERS events, including but not limited to, the final year-end process.

The Administrator assists the Director, Human Resources in directing the workflow of payroll and benefit administration.

The position models leadership behaviours and actions consistent with London Public Library’s Mission, Vision, Values and Service Excellence Model.

**Leadership & Administration**
- Works with the Director, Human Resources and Senior Team to bring the LPL Vision, Mission, Services Excellence Model and Strategic Plan to life.
- Facilitates and supports accurate and timely two-way communication amongst all departments and as required key external stakeholders.
- Builds and maintains collaborative and productive working relationships across the Library organization.
- Models behaviours that demonstrate commitment to the Library’s Vision, Mission and Values.
- Participates on LPL cross-functional project teams to lend skills, competence and knowledge. Supports Directors, Managers and Supervisors.

**Payroll and Benefits - Analysis and Controls**
- Creates and verifies and ensures the accuracy of payroll data and works with staff to resolve any discrepancies/correct errors.
- Provides research support in the area of payroll and benefits to the Director, Human Resources, as required.
- Ensures the processing of payroll and benefits for the Library and the third-party payroll, ensuring accuracy and timeliness. Completes source deductions remittances.
- Ensures the completion of yearend T4s, T4As and applicable other government yearend forms (such as T2200) for both the Library and the third-party payroll.
- In cooperation with the Accounts Receivable Clerk and Payroll Officer ensures the accurate and timely completion of the monthly Retiree/Leave of Absence benefit process.
- Monitors all leaves of absences to calculate benefit, leave and pension costs for all Library and third-party employees, providing information to the Ontario Municipal Employee Retirement System (OMERS) and ensures compliance with monthly and annual deadlines. Completes T2033 when required.
- Completes the final yearend process for all Library and third-party employees’ pension statements.
- Responds to employee questions regarding payroll earnings and deductions, OMERS broken services, Canada Savings Bonds (CSBs), etc.
- Monitors, maintains and evaluates internal controls, ensuring adherence to Library policies, procedures and Collective Agreement. Reviews biweekly, monthly and annual records of payroll transactions to ensure compliance with approved procedures.
- Identifies risks and inefficiencies and works with the Director, Human Resources to develop and implement solutions to mitigate risk.
- In collaboration with the Payroll Officer maintains and continually updates employee procedures for all payroll processing (i.e. new hires, leave of absences, status transfers and resignations).
- Seeks ways to continuously improve and streamline processes by recommending and implementing changes to internal payroll procedures.
- In collaboration with the Director, Human Resources, manages, tests and implements all software upgrades and/or projects related to payroll and timesheets.
- Coordinates the annual update of the payroll tax tables in the financial system for both the Library and the third-party company.
- Maintains current payroll procedures for Payroll Contingency Plan.
- Assists the Director, Human Resources in financial analysis regarding personnel matters such as contract negotiations and the personnel budget, when requested. Participates as a financial resource for management during contract negotiations.
- Ensures the confidential and accurate completion of retroactive pay adjustments, financial grievance settlements and/or other personnel payments/settlements related to legal matters.

**Payroll and Benefits - Reporting**
- Ensures the timely and accurate recording and reporting of financial information and that internal and external deadlines are met.
- Assists the Manager, Financial Operations, in completing the Annual Charity Return.
- Assists with month end, the annual audit with external auditors and in the preparation of year-end payroll schedules, lead sheets, reconciliations, journal entries and working papers for the auditors. Liaises with audit staff and responds to information requests.
- Communicates with external resources as needed to clarif

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