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Office Coordinator

5 months ago

Montréal, Canada Allied Full time

Allied is looking for a
**Office Coordinator **to join our team in Montreal.

At Allied, everything starts with purpose. In the role of Office Coordinator, you will support the daily operations of the Allied office. Your work will enhance every business activity and create a welcoming atmosphere for our employees and guests.

**Who are you?**

We are building upon our achievements at Allied, and the future is exciting. How can we be so sure? We have people like you—engaged, risk-takers who consistently deliver their best.

You are customer focused, have excellent communication skills, and is self-motivated and detail oriented. You are organized and have proven capabilities in multi-tasking, problem solving and prioritizing workloads. Throughout your career, you have stood out for your pursuit of excellence. You are self-motivated, take ownership, and lead by example. In doing so, you elevate your team and collaborate towards your collective goals.

Above all, you are excited by Allied’s mission and the contribution we make to improve cities and communities.

**What will you do?**:

- Welcome visitors by greeting them, in person or on the phone; answering and referring inquiries.
- Provide efficient, courteous, and professional phone and reception service.
- Sorting and distributing mail.
- Log and distribute incoming couriers, prepare outbound couriers for pickup, sort and organize incoming and outgoing mail.
- Maintain a clean reception waiting area.
- Translation of documentations (FR/ENG)
- Maintain office expense budget file.
- Scheduling appointments and meeting rooms.
- Maintain office directories and seating plan.
- Support office coordination, including managing, stocking, and organizing office supply inventory and kitchen supplies
- Assist event organization by ordering lunch, prepare conference room, and answer special requests
- Assist in onboarding new employees and welcome package.
- Provide ad hoc administrative support to departments.
- Member of the social committee; propose ideas and organize office events.

**What are we looking for?**:

- Must be fluent in English and French if within the Montreal region.
- Strong organization & communication skills; verbal and written skills.
- Customer service experience
- Computer skills, with specific knowledge of MS Excel, MS Word, Outlook and Teams.
- Must be organized and have proven capabilities in multi-tasking and problem solving.
- Previous work experience in receptionist or administrative assistant role

**Qui sommes-nous ?**

Allied Properties REIT est l’un des principaux propriétaires, gestionnaires et promoteurs d’espaces de travail urbains distinctifs dans les grandes villes canadiennes. Les activités d’Allied consistent à fournir aux entreprises du savoir des environnements urbains distinctifs pour la créativité et la connectivité.

Nous sommes également un endroit exceptionnel pour travailler. Allied figure sur la liste 2023 des meilleurs employeurs au Canada dans le cadre de la certification mondiale des meilleurs employeurs de Kincentric, qui distingue les organisations qui affichent de solides résultats en matière d'engagement des employés, d'agilité organisationnelle, de leadership engageant et de concentration sur les talents.

**_ Remarque: Si vous avez besoin de mesures d’adaptation pendant le processus de recrutement et de sélection, veuillez-nous en informer. Nous travaillerons avec vous pour vous offrir une expérience de recrutement aussi harmonieuse que possible._**
- L’usage du masculin dans ce document vise uniquement à alléger le texte._