Office Coordinator

2 months ago


Montréal, Canada Made by Gather Full time

**OFFICE COORDINATOR**

**RESPONSIBILITIES**:

- Greet and assist visitors, clients, and employees with a friendly and professional demeanor.
- Serve as a liaison between employees and building management for maintenance and facility issues.
- Maintain office supplies inventory and place orders as necessary.
- Oversee office equipment maintenance and repairs.
- Manage office budgets and expenses, ensuring cost-efficiency.
- Support various departments with administrative tasks and special projects.
- Ensure compliance with company policies and procedures.
- Coordinate office renovations and relocations as needed.
- Ensure cleanliness and organization of the office space, including common areas and meeting rooms.
- Foster a positive office environment and address any issues or concerns promptly.
- Sample Management: Maintain and organize the Company’s multiple product samples in the storage areas.
- Shipping Management: Support requests for shipping spare parts, samples and general products according to indications from stakeholders.

**QUALIFICATIONS**:

- High school diploma or equivalent preferred.
- Proven experience as an Office Coordinator, Administrative Assistant, or similar role.
- Excellent verbal and written communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong organizational and multitasking abilities.
- Ability to handle sensitive information with discretion.
- Problem-solving skills and resourcefulness.
- Ability to lift up to 22 pounds/10 kg occasionally.
- Fluent in both French & English is essential.
- Positive attitude and ability to work well in a team.
- Full-time position with a competitive salary and comprehensive benefits program, on-site work schedule, extended medical/dental/vision, RRSP plan company match, EAP, discount program, holidays and Summer Fridays._

**COORDINATEUR DU BUREAU**

**RESPONSABILITÉS**:

- Accueillir et aider les visiteurs, les clients et les employés avec un comportement amical et professionnel.
- Assurer la liaison entre les employés et la direction du bâtiment pour les questions relatives à l'entretien et aux installations.
- Gérer les communications du bureau, y compris les appels téléphoniques, les courriels et la correspondance.
- Tenir à jour l'inventaire des fournitures de bureau et passer les commandes nécessaires.
- Superviser l'entretien et les réparations des équipements de bureau.
- Gérer les budgets et les dépenses du bureau, en veillant à la rentabilité.
- Assister les différents services dans leurs tâches administratives et leurs projets spéciaux.
- Veiller au respect des politiques et procédures de l'entreprise.
- Coordonner les rénovations et les déménagements de bureaux, le cas échéant.
- Veiller à la propreté et à l'organisation des bureaux, y compris des espaces communs et des salles de réunion.
- Favoriser un environnement de travail positif et répondre rapidement à toute question ou préoccupation.
- Gestion des échantillons : Maintenir et organiser les multiples échantillons de produits de l'entreprise dans les zones de stockage.
- Gestion des expéditions : Répondre aux demandes d'expédition de pièces détachées, d'échantillons et de produits généraux en fonction des indications fournies par les parties prenantes.

**QUALIFICATIONS**:

- Diplôme de fin d'études secondaires ou équivalent de préférence.
- Expérience confirmée en tant que coordinateur de bureau, assistant administratif ou dans une fonction similaire.
- Excellentes aptitudes à la communication orale et écrite.
- Maîtrise de la suite Microsoft Office (Word, Excel, PowerPoint, Outlook).
- Solides capacités organisationnelles et multitâches.
- Capacité à traiter des informations sensibles avec discrétion.
- Aptitude à résoudre les problèmes et ingéniosité.
- Capacité à soulever jusqu'à 10 kg à l'occasion.
- La maîtrise du français et de l'anglais est essentielle.
- Attitude positive et capacité à travailler en équipe.
- Poste à temps plein assorti d'un salaire compétitif et d'un programme complet d'avantages sociaux, d'un horaire de travail sur site, d'une assurance médicale/dentaire/vision étendue, d'un plan REER assorti d'une prime de l'entreprise, d'un PAE, d'un programme de réduction, de jours fériés et de vendredis d'été._



  • Montréal, Canada DeSerres (head office) Full time

    Are you recognized for your ability to solve problems and your sense of priorities? Take this opportunity to contribute to the success of DeSerres! Bring your skills to a big name in arts in this permanent full-time position at our Montreal head office. Reporting to Supply Chain Manager, your role will be to manage the administrative aspects related to...

  • Office Coordinator

    1 month ago


    Montréal, Canada Valnet Full time

    Valnet - Office Coordinator - Montreal office - Full-time **Who we are**: Valnet is a worldwide digital media publishing company that owns and operates several highly authoritative brands spanning several verticals including: entertainment, technology, automotive, gaming, and aviation. Valnet specializes in acquiring and operating properties that are...

  • Office Coordinator

    5 months ago


    Montréal, Canada LATYS Full time

    **Job Overview** We are currently seeking a full time Office Coordinator to join our team! Being the first point of contact for LATYS means you will have the opportunity to play an important role in welcoming guests and shaping their first impression of our company. You will be reporting to the VP of Engineering and Operations and playing an integral part...


  • Montréal, Canada DeSerres (head office) Full time

    You are known for your problem-solving skills and sense of priorities? Here's an exciting opportunity to join the DeSerres transportation and distribution team! Put your skills to work for a leading name in art supplies, hobbies and crafts in this permanent, full-time position at our Montreal head office. **What we offer**: 36 hours work week; 3 weeks...

  • Office Coordinator

    2 months ago


    Montréal, Canada altavia.cloudraker Full time

    **Office Coordinator**_ (aka head of office mojo)_** altavia.cloudraker is looking for an Office Coordinator to bring people together, and keep our office running smoothly. We're especially looking for someone who is bilingual, highly organized, and takes pleasure in handling the details, both big and small. You'll need to put everyone who walks into the...

  • Office Coordinator

    2 months ago


    Montréal, Canada Soquelec Full time

    **Soquelec Ltd.: OFFICE COORDINATOR** Start date: as soon as possible Hourly/yearly wage: competitive, to be discussed Job type: Permanent full-time Location: Montreal head office **Soquelec Ltd.**, founded in 1974, is the Canadian distributor of consumables and equipment for high-end imaging, analysis, and sample preparation research laboratories across...

  • Office Coordinator

    3 months ago


    Montréal, Canada Soquelec Full time

    **Soquelec Ltd.: OFFICE COORDINATOR** Start date: as soon as possible Hourly/yearly wage: competitive, to be discussed Job type: Permanent full-time Location: Montreal head office **Soquelec Ltd.**, founded in 1974, is the Canadian distributor of consumables and equipment for high-end imaging, analysis, and sample preparation research laboratories across...

  • Office Coordinator

    3 months ago


    Montréal, Canada Allianz Trade Full time

    **Job Purpose**: The Office Coordinator serves as a main point of contact, responsible for all administrative office duties, supporting the Allianz Trade in Canada Senior Leadership Team (SLT), working interdepartmentally to assist with tasks and projects, as required. **Key Responsibilities/What You Do**: - Process and distribute incoming/outgoing mail...

  • Office Coordinator

    2 months ago


    Montréal, Canada Dialogue Health Technologies Inc. Full time

    **Your role as **an Office Coordinator** Reporting to **Jessica Soulbane, Manager Talent & Culture Operations,** the mission of the Office Coordinator is to ensure the office is a welcoming and desirable place to work from and one that is simple to navigate for employees and guests alike. **What you'll be doing**: - Greeting guests and employees upon...

  • Office Coordinator

    3 months ago


    Montréal, Canada Goalcast Full time

    **ABOUT GOALCAST** Are you looking to live the impossible, tell powerful stories and step out of what's comfortable? Goalcast is the world's leading empowering media company, specializing in the production and distribution of transformative short documentaries and original short films. With a growing community of over 40 million people and a monthly...

  • Office Coordinator

    3 months ago


    Montréal, Canada Made by Gather Full time

    **OFFICE COORDINATOR** **RESPONSIBILITIES**: - Greet and assist visitors, clients, and employees with a friendly and professional demeanor. - Serve as a liaison between employees and building management for maintenance and facility issues. - Maintain office supplies inventory and place orders as necessary. - Oversee office equipment maintenance and...

  • Office Coordinator

    3 weeks ago


    Montréal, QC, Canada VML Full time

    **Who We Are**: At VML, we are a beacon of innovation and growth in an ever-evolving world. Our heritage is built upon a century of combined expertise, where creativity meets technology, and diverse perspectives ignite inspiration. With the merger of VMLY&R and Wunderman Thompson, we have forged a new path as a growth partner that is part creative agency,...

  • Office Coordinator

    3 months ago


    Montréal, Canada Cushman & Wakefield Full time

    **Job Title** Office Coordinator **Job Description Summary** Principales responsabilités Opérations du Bureau - Assurer des tâches de soutien administratif pour le directeur général et / ou responsables de service - Entrer les notes de frais - Compléter la routine / correspondance, saisir des données, imprimer des lettres, imprimer des étiquettes,...

  • Office Coordinator

    3 months ago


    Montréal, Canada Michael Kors Full time

    Michael Kors is always interested in hearing from talented, globally-minded individuals with a passion for fashion. If you enjoy working in a creative, fast-paced environment, then we would love to hear from you! Qui êtes-vous?: Vous êtes énergique, vous collaborez, vous avez une bonne capacité de communication et êtes organisé(e). Vous aimez...


  • Montréal, Canada Concordia University's District 3 Innovation Hub Full time

    Events and Office Coordinator Overview The Events and Office Coordinator helps to create a welcoming and positive environment for all individuals that enter the office space or take part in programming. They ensure a seamless experience within the office space, for community members and space visitors alike. By offering continuous support and reliable...

  • Office Coordinator

    3 months ago


    montréal, Canada Allianz Trade in North America Full time

    Job Purpose: The Office Coordinator serves as a main point of contact, responsible for all administrative office duties, supporting the Allianz Trade in Canada Senior Leadership Team (SLT), working interdepartmentally to assist with tasks and projects, as required. Key Responsibilities/What You Do:Process and distribute incoming/outgoing mail and courier...


  • Montréal, Canada Novisto Full time

    At Novisto, we are a technology startup that is growing rapidly. In order to ensure our employee experience, we are looking for a dynamic and empathetic professional to join our team. In this role, you will be in charge of overseeing the day to day office operations and to offer support to a variety of teams. You will also be responsible for events planning...


  • Montréal, Canada Brivia Full time

    **ABOUT BRIVIA**: Founded in Montreal in 2000, **Brivia Group** is a Canadian real estate development and investment group with a growing portfolio of residential and mixed-use projects in Montreal, Quebec City, Vancouver and the Grand Toronto area. Led by its Founder, President, and CEO **Mr. Kheng Ly**, Brivia has completed many projects that signify...


  • Montréal, Canada Nestle Operational Services Worldwide SA Full time

    **Administrative Office Coordinator** **Position Snapshot** **Business area: Nespresso** **Location: Montréal, QC** **A little bit about us** Nestlé Nespresso SA is the pioneer and reference for highest-quality portioned coffee. The company works with more than 120,000 farmers in 15 countries through its AAA Sustainable Quality Program to embed...

  • Office Coordinator

    2 weeks ago


    Montréal, QC, Canada Allied Full time

    Allied is looking for a **Office Coordinator **to join our team in Montreal. At Allied, everything starts with purpose. In the role of Office Coordinator, you will support the daily operations of the Allied office. Your work will enhance every business activity and create a welcoming atmosphere for our employees and guests. **Who are you?** We are...