Office Coordinator

4 months ago

Montréal QC, Canada VML Full time

**Who We Are**:
At VML, we are a beacon of innovation and growth in an ever-evolving world. Our heritage is built upon a century of combined expertise, where creativity meets technology, and diverse perspectives ignite inspiration. With the merger of VMLY&R and Wunderman Thompson, we have forged a new path as a growth partner that is part creative agency, part consultancy, and part technology powerhouse.

Our global family now encompasses over 30,000 employees across 150+ offices in 64 markets, each contributing to a culture that values connection, belonging, and the power of differences. Our expertise spans the entire customer journey, offering deep insights in communications, commerce, consultancy, CRM, CX, data, production, and technology. We deliver end-to-end solutions that result in revolutionary work.

**Job Title**: Bilingual Office Coordinator

**Position Type**: 12-month contract

**Location**: 500 St-Jacques, Montreal QC

**Key Responsibilities**:

- **Office Coordination**:

- Manage the daily operations of the office, ensuring that everything runs smoothly and efficiently.
- Serve as the first point of contact for visitors, clients, and employees, greeting them and addressing their needs in both French and English.
- Oversee the ordering and inventory of office supplies and equipment.
- Coordinate office maintenance and liaise with service providers for repairs and upkeep.
- Assist with the planning and execution of office events and meetings (including set up and takedown)
- **Administrative Support**:

- Provide administrative support to the management team, including calendar management, meeting coordination, and correspondence handling.
- Prepare and edit documents, reports, and presentations in both French and English.
- Assist with travel arrangements, including booking transportation and accommodations.
- **Communication**:

- Assist with the coordination of bilingual meetings, including preparation of materials and interpretation as needed.

**Qualifications**:

- Fluent in both French and English, with excellent written and verbal communication skills in both languages.
- Previous experience in office coordination, administration, hospitality or a similar role.
- Strong organizational skills and the ability to manage multiple tasks and priorities.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office management software.
- Ability to work independently and as part of a team in a fast-paced environment.
- Strong interpersonal skills and a customer-service oriented mindset.
- Basic understanding of HR procedures and office management practices is an advantage.

At VML, we are committed to fostering an all-inclusive work environment that is both rewarding and career-forward. Our Inclusion, Equity & Belonging initiatives, alongside the VML Foundation, reflect our dedication to giving back and making a positive impact in our communities and beyond. Our people are the heartbeat of our organization—creators, doers, innovators, makers, and thinkers—who drive not just marketing, but meaningful experiences that resonate in every action and interaction.

VML is a WPP Agency. For more information, please visit our website, and follow VML on our social channels via Instagram, LinkedIn, and X.

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