Administrative Coordinator, Tdc Management

2 weeks ago

Montréal, Canada Transat Distribution Canada Full time

Company Description
**Be part of the journey**

Come aboard a committed, caring company that needs you

Why should you join our team? We offer the pride of working for a local company with an international reach, with professionals who are passionate about travel And of course, you'll be able to take advantage of our travel benefits to discover our destinations on board the best leisure airline in North America
- Paid travel professional and industry training.
- Commission guarantees along with an unlimited earning potential.
- 3 weeks paid vacation, 5 paid mobile days plus 7 paid sick days.
- Earn confirmed passes on Air Transat flights.
- Unlimited standby passes on Air Transat and our partners.
- Flexible Medical and Dental benefits to suit you and your family’s needs.
- RRSP contributions with a % matched by the company.
- Option to participate in a Stock Purchase Program.

**Job Description**:

- Assistant tasks_
- Assist the GM and leadership team with a range of administrative tasks.
- Participate to the weekly leadership meeting and organize minutes for follow-ups.
- Maintain the agenda of the GM and some directors.
- Coordinate files requiring leadership team intervention and follow up to ensure goals are reached and deadlines met.
- Draft and/or translate and revise texts in French and English for the GM and Directors, ensuring standardization and compliance.
- Assist Directors in preparing presentations for meetings and conferences.
- Make travel arrangements and produce expense reports for the GM and Directors
- Coordinate internal meetings (room reservations, equipment, meals, convocation, etc.), prepare agendas and take detailed minutes.
- Budget and invoicing follow-ups
- Office administration tasks_
- Participate actively in the implementation and the organization and maintenance of administrative file management system using the Microsoft 365 suite.
- Support leaders and teams in the relaunch and ongoing adoption of a standard system of work for everything to do with storing, organizing, filing, sharing and manipulating folders and files using Microsoft 365 tools.
- Coordinate special projects by identifying and gathering information as well as preparing required documentation.
- Follow up on administrative requests (service requests, computer tickets, timesheet follow-up, etc.) for management.
- See to the smooth running of employee arrivals and departures at head office by following the procedure in place (for example: orders and returns of office equipment and supplies, system access management, cards, etc.).
- Communicate internal procedures, memos, and reminders on behalf of the GM.
- Maintain various documents common to the different TDC sectors.
- Perform all other related tasks.

**Qualifications**:

- Excellent verbal communication and writing skills in French and English.
- 5 years experience in administrative support functions.
- Experience supporting a management team and as a virtual assistant.
- High ability to become familiar with a variety of concepts, practices, and procedures in travel.
- Excellent knowledge and proven experience in working with Microsoft Office 365 office Apps (OneDrive, Teams, Outlook, Sharepoint, PowerPoint, OneNote, Forms in particular).
- Ability to interact with all levels of stakeholders and adaptable.
- Self-control: the ability to handle pressure well.
- Efficiency: demonstrate effectiveness and speed of execution. Ability to handle several different files at the same time.
- Attention to detail and strong organizational skills with the ability to multi-task and manage priorities.
- Innovative and proactive.
- Hybrid mode, must be available to work in the office on occasion.

Additional Information

**Employment Equity

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