Administrative Coordinator

6 months ago

Montréal, Canada Bank of Canada Full time

**Administrative Coordinator**

**Take a central role**

The Bank of Canada has a vision to be a leading central bank—dynamic, engaged and trusted—committed to a better Canada. No other employer in the country offers you the unique opportunity to work at the very center of Canada’s economy, in an organization with significant impact on the economic and financial well-being of all Canadians. You will be challenged, energized and motivated to excel in our environment.

Building on the principles that have always guided us - excellence, integrity and respect - we strive to be forward-looking and innovative, to welcome people with diverse perspectives and talents, and to earn trust by living up to our commitments and by clearly explaining the intent of our policies and actions.

With our defined-benefit pension plan, benefits, and high flexibility for work life balance - find out more about why we are annually ranked as one of Canada's top employers: Working Here - Bank of Canada

Find out more about the next steps in our Recruitment process.

The Agency Operations Centers (AOCs) are responsible for managing bank note inventories, authenticating, recirculating, and destroying bank notes. As an administrative coordinator, you will report to the Director, Currency Operations. You will provide a full range of administrative and analytical support to the AOCs and work closely with the administrative coordinator at the Toronto Agency Operations Centre. You will ensure the smooth coordination of the day-to-day administrative support to assist in delivering the objectives and to help the teams achieve their priorities.

**What you will do**
- Performing tasks associated with planning and budgeting administration, such as budget tracking, forecasting and invoice processing.
- Provide support for meetings (e.g booking meeting rooms, ensuring effective functioning of audio and visual equipment) and document minutes with internal and external clients; tracks progress and takes appropriate follow-up action to ensure the completion of tasks.
- Manage the administrative aspects of the office, work unit or projects to ensure efficient operations and provide a full range of administrative support and assistance to the team in daily activities.
- Interfacing with suppliers and for the procurement, monitoring, ordering, receiving, and evaluating the quality of the supplies used by the AOCs.
- Support the team with the coordination and the planning of preventive maintenance and repair of operational equipment & machinery, i.e. banding machines, table top counters, etc.
- Responsible for scheduling different AOCs System Verifications (monthly vault and test deck audits, annual combination change, etc..).
- Responsible for identifying improvement opportunities to administrative procedures and operational processes
- Responsible for the coordination of security validation of visitors to the AOCs, liaising with corporate security to ensure Bank access protocols are strictly enforced.

**What you need to succeed**
- Experience in procurement practices, policies and compliance, in addition to invoice tracking
- Strong oral and written communication skills
- Solid organizational skills, analytical skills, and project support experience
- Knowledge of transportation, shipping, receiving and warehouse storage procedures and Quality Management best practices
- Strong interpersonal skills with the ability to foster collaborative working relationships among internal colleagues and external stakeholders and suppliers
- Proven ability to work both independently with limited supervision and as a member of a team, under tight deadlines
- Knowledge of the functions of Currency and of its connections to other Bank departments, especially the Agency Operational Centers (AOCs),

**Your education and experience**
This position requires a relevant university/college degree (e.g. business services certificate, business administration, etc.) and 2 to 3 years of progressively more experience working in an administrative and analytic support role OR an equivalent mix of education and experience may be considered.

**What you need to know**
- Language requirement: English and French essential (bilingual) with a minimum starting level of functional (level 4) in second official language. Training may be provided to help reach the required level of fully functional (level 5) in second official language.
- Priority will be given to Canadian citizens and permanent residents
- Security level required: Be eligible to obtain Reliability
- Relocation assistance may be provided, if required
- Please save a copy of the job poster. Once the closing date has passed, it will no longer be available.

**Hybrid Work Model**

The Bank offers work arrangements that provide employees with flexibility, enable high-performing teams, and support an excellent workplace culture. Most employees can telework from home for a substantial part of each month as part of the Bank's

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