Administrative Coordinator
6 months ago
**Administrative Coordinator**
**Position Snapshot**
**Business area: Nespresso**
**Location: Montréal, QC**
**A little bit about us**
Nestlé Nespresso SA is the pioneer and reference for highest-quality portioned coffee. The company works with more than 120,000 farmers in 15 countries through its AAA Sustainable Quality Program to embed sustainability practices on farms and the surrounding landscapes. Launched in 2003 in collaboration with the NGO Rainforest Alliance, the program helps to improve the yield and quality of harvests, ensuring a sustainable supply of high-quality coffee and improving livelihoods of farmers and their communities.
In 2022, Nespresso has achieved B Corp certification - joining an international movement of 4,900 purpose-led businesses that meet B Corp’s high standards of social and environmental responsibility and transparency.
**What to Expect**:
You will support the Office and Facilities Team Leader and be responsible for ensuring the smooth operation of office and facilities-related activities. Additionally, you will provide administrative support to various departments within the organization. This role requires strong organizational skills, attention to detail, and the ability to effectively communicate with internal stakeholders, external suppliers, and handle security tasks.
**A day in the life of administrative coordinator**:
- Provide administrative support to the Office and Facilities Manager, including scheduling meetings, managing calendars, and preparing documents and reports.
- Coordinate office and facilities-related activities, such as maintenance requests, equipment purchases, and office supplies inventory.
- Liaise with suppliers to ensure timely delivery of goods and services, negotiate contracts and pricing agreements, and resolve any issues or discrepancies.
- Manage security procedures and protocols, including access control systems, visitor management, and emergency preparedness plans.
- Assist with the coordination of office events and meetings
- Maintain accurate records and files, procedures/internal processes relevant to office and facilities management.
- Support other administrative tasks and projects across various departments, as needed.
- Maintain effective communication with vendors and suppliers in both languages
**Role Requirements**
- Bilingualism in English and French language skills are a requirement, as this position requires collaboration with stakeholders across the Canadian market
- A college diploma in a related administrative field or equivalent experience.
- Minimum 4 years of experience in an administrative or assistant role, showcasing the necessary skills and knowledge.
- Strong communication skills: Demonstrates an articulate and effective communication style, both verbally and in writing, to convey information clearly and professionally.
**Preferred Skills**
- Knowledge of office and facilities management principles and best practices.
- Ability to work independently with mínimal supervision and as part of a team.
- Strong initiative: Demonstrates proactive and self-motivated behaviour, taking the lead in tasks and responsibilities without constant supervision.
- Proactive and strong-willed: Shows a determined and assertive approach in tackling challenges and achieving goals.
**Benefits**
- Comprehensive total rewards benefits package including Health and Dental benefits that start on day one of employment
- Company matched pension plan
- Three weeks of Vacation and six personal days (Personal Paid Holidays)
- Excellent training and development programs as well as opportunities to grow within the company
- Access to Educational Assistance & Tuition Reimbursement
- Bonus eligibility
- Gender affirmation benefits to ensure access to necessary care, resources, and coverage for gender-affirming procedures
- Fertility Services and Surrogacy Medical Coverage to support the pursuit of a path to parenthood regardless of medical conditions, gender or sexual orientation
- Adoption benefits to remove some of the financial barriers associated with adoption
- Free Nespresso Coffee Machines and $100 monthly coffee credit
- Up to 50% off - Nespresso Coffee Machine, Capsules and accessories
- Access to the Discount Company store with Nestlé, Nespresso, and Purina products (Located across various Nestle offices/sites)
**What you need to know**
Nestlé Canada is an equal-opportunity employer committed to diversity, equity, inclusion, and accessibility. We welcome qualified applicants to bring their diverse and unique experiences as a result of their education, perspectives, culture, ethnicity, race, sex, gender identity and expression, nation of origin, age, languages spoken, veteran’s status, colour, religion, disability, sexual orientation and beliefs.
If you are selected to participate in the recruitment process, please inform Human Resources of any accommodations you may require. Nestlé will work with you in an effort to ens
-
Administrative Coordinator
6 months ago
Montréal, Canada Bank of Canada Full time**Administrative Coordinator** **Take a central role** The Bank of Canada has a vision to be a leading central bank—dynamic, engaged and trusted—committed to a better Canada. No other employer in the country offers you the unique opportunity to work at the very center of Canada’s economy, in an organization with significant impact on the economic and...
-
Administrative Coordinator
6 months ago
Montréal, Canada Latitude Management Full timeWould you like to help organizations create healthy workplaces? We are looking to fill one or more Administrative Coordinator positions. Reporting to the Director, Professional Services, and working closely with a team of conflict resolution professionals, the incumbent will play a key role in document management, tracking deadlines and ensuring compliance...
-
Administrative Coordinator
7 months ago
Montréal, Canada Cirque du Soleil Full time'''Responsibilities''': - Provide administrative support to the team, including scheduling appointments, managing calendars, and coordinating meetings - Perform data entry and maintain accurate records and files - Assist with document preparation, proofreading, and editing - Greet visitors and provide excellent customer service - Assist with inventory...
-
Administrative Coordinator
7 months ago
Montréal, Canada A&B Rail Services Ltd Full time**WHO WE ARE**: At A&B Rail Services, our work is getting and keeping Canada’s railway operators in motion - safely and sustainably! We work coast-to-coast, in every railway sector, and on any size project. Our commitment is service excellence and offering our clients exceptional value. Within our team, we call this Doing It Right! **MAIN...
-
Administrative Services Coordinator
6 months ago
Montréal, Canada UAP Inc. Full timeCompany Description **Be part of a community of authentic, proud and trusted people** At UAP, we believe we don’t just deliver car and heavy vehicle parts all around the country; **we also** help keep Canadians moving **forward**. This makes for a special kind of workplace. We have the experience and strength of our 100-year legacy and the desire to...
-
Administrative Coordinator
7 months ago
Montréal, Canada Cirque du Soleil Full time**Administrative Coordinator** - Permanent position_ We have a place for individuals with a distinct penchant for ensuring the smooth operation of our shows and events, for conceiving remarkable products, for putting their ingenuity at the service of their team, and for contributing to the enhancement of their expertise and the development of exceptional...
-
Administrative Coordinator
6 months ago
Montréal, Canada Ubisoft Full time**Company Description** I The administrative coordinator is responsible of administrative or operational activities and supports the team in various activities. **What you'll do** - Organize business trip (flights, hotel and transport, etc); - Take care of purchases, invoices and expenses; - Produce Power Point presentations; - Find solutions on diverses...
-
Administrative and Communications Coordinator
6 months ago
Montréal, Canada Slater Vecchio LLP Full timeWe are a well-known law firm based in Vancouver, BC, with an office in Montreal. We are looking for an **Administrative and Communications Coordinator** to assist us with our rapidly growing class action practice as follows: The Administrative and Communications Coordinator is fully bilingual (French and English) and will be based in the firm’s Montreal...
-
Administrative Office Coordinator
6 months ago
Montréal, Canada Nestle Operational Services Worldwide SA Full time**Administrative Office Coordinator** **Position Snapshot** **Business area: Nespresso** **Location: Montréal, QC** **A little bit about us** Nestlé Nespresso SA is the pioneer and reference for highest-quality portioned coffee. The company works with more than 120,000 farmers in 15 countries through its AAA Sustainable Quality Program to embed...
-
Operational and Administrative Coordinator
7 months ago
Montréal, Canada Concordia University's District 3 Innovation Full timeOperational and Administrative Coordinator - Part-time (up to 20 hours/week)_ Overview The coordinator will manage the operational and administrative aspects of the MentorConnect program. Responsible for the smooth operations and engagement level of the participants at the MentorConnect program, this role is to work closely with the program leadership, as...
-
Coordinator - Administrative Management, Creative
6 months ago
Montréal, Canada Cirque du Soleil Full time**Coordinator - Administrative Management, Creative Guidance and Creation** Creations and Productions - Permanent position_ **We were born from an eclectic troop of performers. Come live the experience of being yourself every day to create the extraordinary.** *** **OUR MISSION** Since 1984, Cirque du Soleil Entertainment Group has been focusing on ever...
-
Administrative Coordinator, People
6 months ago
Montréal, Canada PixMob Full timeAt PixMob, we’re more than just a workplace; we’re a community. With a team of over 100 diverse and dynamic individuals, we’re dedicated to fostering an environment where creativity, collaboration, and innovation thrive. Our culture is built on the foundation of supporting and uplifting one another, and we’re looking for an administrative coordinator...
-
Administrative Coordinator, Tdc Management
6 months ago
Montréal, Canada Transat Distribution Canada Full timeCompany Description **Be part of the journey!** Come aboard a committed, caring company that needs you! Why should you join our team? We offer the pride of working for a local company with an international reach, with professionals who are passionate about travel! And of course, you'll be able to take advantage of our travel benefits to discover our...
-
Administrative Coordinator and Project Development
6 months ago
Montréal, Canada Cirque du Soleil Full time**Administrative coordinator and project development support** Creations and Productions - Permanent Position _ **We were born from an eclectic troop of performers. Come live the experience of being yourself every day to create the extraordinary.** *** **OUR MISSION** Since 1984, Cirque du Soleil Entertainment Group has been focusing on ever more...
-
Administrative Coordinator, Lease
4 months ago
Montréal, QC, Canada ALDO Group Full time**Job Title**: Administrative Coordinator, Lease **Department**:Real Estate Looking to unbox your full potential? **Find YOUR Fit** at the ALDO GROUP. **FIND YOUR FIT** - Recognition programs to showcase your talent! - Tools to support and help them to reach their Career Goals. (Training Offers, Scholarship Programs, LinkedIn Learning and more). - To be...
-
Administrative Coordinator
6 months ago
Montréal, Canada 2742-2138 QUÉBEC INC Full timeWork Term: Temporary - Work Language: Bilingual - Hours: 35 to 40 hours per week - Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years - Experience: 1 year to less than 2 years - or equivalent experience **Tasks**: - Review, evaluate and implement new administrative procedures - Delegate work to...
-
Talent Administrator
3 days ago
Montréal, Canada Cielo Full time**Company Description** Are you ready to accelerate your career? Join Cielo as a** Talent Administrator & Coordinator!** A career at Cielo will give you the opportunity to work with the industry’s smartest people and to take ownership of your success! Cielo is a brand that reflects our big idea - that talent is rising - and with it our opportunity to rise...
-
Administrative Coordinator
6 months ago
Montréal, Canada 2742-2138 QUÉBEC INC Full timeWork Term: Temporary - Work Language: Bilingual - Hours: 35 hours per week - Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years - Experience: 1 year to less than 2 years - or equivalent experience **Work setting**: - Private sector **Tasks**: - Review, evaluate and implement new administrative...
-
Accounting Coordinator
7 months ago
Montréal, Canada Rental Escapes Full timeRental Escapes is a leading luxury villa wholesaler with a portfolio of over 5000 of the most amazing vacation rental properties around the world. We are looking for an administrative assistant/accounting coordinator who is hardworking, meticulous and trustworthy with excellent computer skills. Working under the Accounting Manager, this person would assist...
-
Administrative Coordinator
3 months ago
Montréal, QC, Canada BAM Concept Full timeBAM Concept is a general contracting company specializing in high-end residential renovations. Our operations are focused mainly on the island of Montreal. Our team is committed to improving the quality of life of our clients by building functional, comfortable and durable living spaces, while offering workers a healthy, pleasant and safe work environment....