Administrative Services Coordinator

5 days ago

Montréal, Canada UAP Inc. Full time

Company Description
**Be part of a community of authentic, proud and trusted people**

At UAP, we believe we don’t just deliver car and heavy vehicle parts all around the country; **we also** help keep Canadians moving **forward**. This makes for a special kind of workplace. We have the experience and strength of our 100-year legacy and the desire to always do better for our team members and clients. Our 5000 colleagues proudly serve thousands of customers every day across Canada.

If the hat fits, we’d be proud to have you wear it Send us your resume and join a people-centric company with a reputation of excellence.

**Job Description**:
The coordinator supports Administrative Services managers in their administrative tasks.

Administrative services include: main reception, facilities, security, fleet management,, mail, printing services, food services, corporate travel and insurance.

You monitor the various service contracts in force at the head office, check invoices, see to periodic maintenance, coordinate visits and inspections, monitor guarantees and inventories.

You group and classify the information and prepare the monthly dashboard (Dashboard/KPI) of the department.

The coordinator is an integral part of the team and is always ready to help. You are on duty at reception, replace the administrative technician's vacations, and handle mail and archive during breaks and vacations.

You provide first-class customer service and support the administrative services team. You participate with enthusiasm in all special projects.

**Main responsibilities**

**ADMINISTRATION**
- Support managers in the administrative tasks of Administrative Services.
- Collect the various data and collate performance indicators in the cumulative service table.
- Process service invoices, and re-invoice the entities if necessary.

**MAIN RECEPTION**

(in support, always, and during daily breaks, vacations and absences):

- Greet visitors and answer the phone.

**BUILDING SERVICES, MAINTENANCE AND SECURITY**:

- Coordinate service providers.
- Monitor the various service requests (tickets).
- Support the Buildings team.
- Support the team for keys, access and alarm management.

**TEAM SUPPORT (vacation and absence replacements)**:

- Document management : assist with urgent requests.
- Mail/printing: assist with mailroom.
- Participate in special projects and all other related tasks.

**Qualifications**:

- Bilingual, French and English.
- Organizational skills.
- Good priority management.
- Excellent customer service and good written and spoken communication skills.
- Ability to work as a team.
- Good knowledge of Office Suite. Advanced Excel is an asset.

Note this position is onsite, 5 days a week. Normal work hours are 8am until 4h30pm.

Additional Information

UAP is a diverse community that promotes inclusion and respect. The sum of our individual differences, experiences, knowledge, self-expression, unique capabilities, and talents, represents the richness of our culture. During the selection process, let us know if you need any accommodations. This information will be kept entirely confidential and will only be used to ensure you have a fair and pleasant experience with us

We will contact you as soon as possible if we think we have the hat for you

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