Office Coordinator

3 weeks ago


Guelph, Canada Winmar Property Restoration Specialists Full time

**SUMMARY OF JOB**

The role of an Office Coordinator is crucial for ensuring the smooth and efficient functioning of the company's administrative operations. This role involves a wide range of responsibilities that contribute to the overall success of the company:

- Administrative Support:

- Managing office supplies and equipment to ensure smooth daily operations.
- Maintaining and organizing company records and documents.
- Communication Hub:

- Serving as a central point of contact between different company locations and departments.
- Coordinating communication between employees, management, and external stakeholders.
- Scheduling and Coordination:

- Scheduling appointments, meetings, and job assignments
- Ensuring that resources (e.g., equipment, materials, personnel) are allocated efficiently to meet project deadlines.
- Customer Service:

- Responding to customer inquiries, addressing concerns, and ensuring a high level of customer satisfaction.
- Assisting with the resolution of customer issues or complaints.
- Financial Support:

- Assisting with basic financial tasks such as invoicing, expense tracking, and payroll coordination.
- Collaborating with the finance department to manage budgetary requirements for office operations.
- Employee Support:

- Assisting in the onboarding process for new employees, including paperwork and orientation.
- Managing employee records and personnel files, ensuring compliance with HR policies.
- Office Maintenance:

- Overseeing the cleanliness and maintenance of the office spaces.
- Coordinating repairs and maintenance as needed.
- Data Management:

- Maintaining databases and spreadsheets related to projects, clients, and employees.
- Generating reports and providing data analysis as required.
- Compliance and Documentation:

- Ensuring that the company complies with all relevant regulations and safety standards.
- Managing documentation related to permits, licenses, and certifications.
- Problem Solving:

- Addressing day-to-day operational issues and finding solutions to keep the office running efficiently.
- Collaborating with management to implement process improvements.

In summary, the Office Coordinator plays a pivotal role in supporting the administrative, communication, and operational functions. This role requires strong organizational, communication, and problem-solving skills to ensure the company operates smoothly and effectively.

**Skills**:

- Experience working in an administrative role
- Proficient in operating phone systems and handling multiple lines
- Strong management skills
- Excellent supervisory skills with the ability to lead and motivate a team
- Strong written and verbal communication skills
- Exceptional organizational skills with attention to detail
- Proficient in file management and record keeping
- Experience in training development is a plus
- Familiarity with clerical tasks such as data entry and document processing
- Basic budgeting knowledge is preferred
- Professional phone etiquette
- University/College Degree Preferred
- HR Knowledge

Pay: $24.00-$26.00 per hour

Expected hours: 40 - 42.5 per week

**Benefits**:

- Dental care
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Vision care

Flexible Language Requirement:

- French not required

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday

**Education**:

- Bachelor's Degree (preferred)

**Language**:

- English (required)

Work Location: In person


  • Office Coordinator

    2 months ago


    Guelph, Canada Anishnabeg Outreach Training and Employment Inc Full time

    **Job Overview**: The Office Coordinator is the first point of contact to our visitors; a resourceful self?starter able to juggle multiple priorities. In this role you would be responsible for daily administrative support. ? Manage reception and volunteer receptionists ? Coordinate sales of IJC merchandise ? Purchase and organize inventory for office...

  • Office Coordinator

    4 days ago


    Guelph, Ontario, Canada Anishnabeg Outreach Training and Employment Inc Full time

    Job Overview:The Office Coordinator is the first point of contact to our visitors; a resourceful self?starter able to juggle multiple priorities. In this role you would be responsible for daily administrative support.Manage reception and volunteer receptionistsCoordinate sales of IJC merchandisePurchase and organize inventory for office supplies and IJC...

  • Office Coordinator

    2 weeks ago


    Guelph, Canada Ontario One Call Full time

    **Office Coordinator**: Build your future at Ontario One Call! **Company Overview**: Ontario One Call acts as the communications link between buried infrastructure owners (our members) and individuals who are planning to dig in the province of Ontario. In 2012, the Ontario Underground Infrastructure Notification System Act was passed, which stipulates that...

  • Office Coordinator

    5 days ago


    Guelph, Ontario, Canada Winmar Property Restoration Specialists Full time

    SUMMARY OF JOBThe role of an Office Coordinator is crucial for ensuring the smooth and efficient functioning of the company's administrative operations.This role involves a wide range of responsibilities that contribute to the overall success of the company: Administrative Support: Managing office supplies and equipment to ensure smooth daily operations....

  • Office Coordinator

    2 months ago


    Guelph, Canada Connected Vehicles Full time

    **Summary**: As an Office Coordinator, you will be responsible for providing administrative support to the Connected Vehicles team. You will be responsible for ensuring the accuracy in the day-to-day tasks as well as daily reports. As a key member of the CV Team, you will be supporting our shared goal of creating meaningful value for our people. Job...

  • Office Coordinator

    5 days ago


    Guelph, Ontario, Canada Stonehenge Therapeutic Community Full time

    About the Role:Stonehenge Community Services provide a variety of short and long-term interventions to high-acuity individuals in the community, including case management, crisis stabilization, counselling, and supports to housing.This role will successfully manage our complex office environment to complete all coordination functions relating to the...

  • Office Coordinator

    2 weeks ago


    Guelph, Canada Connected Vehicles Full time

    **Summary**: As an Office Coordinator, you will be responsible for providing administrative support to the Connected Vehicles team. You will be responsible for ensuring the accuracy in the day-to-day tasks as well as daily reports. As a key member of the CV Team, you will be supporting our shared goal of creating meaningful value for our people. What we...

  • Office Coordinator

    4 days ago


    Guelph, Ontario, Canada RR46 Full time

    AdFarm, a 35+-year-old agri-marketing business whose PURPOSE is_ _to be a catalyst for the evolution of agriculture. To help agriculture move forward, we are reinforcing the importance of service in how we work and behave—toward our clients, suppliers, connections, and of course, our fellow AdFarmers._ We all work together to bridge the gap between...


  • Guelph, Canada Royal Distributing Full time

    About Us We're Royal Distributing, and we've been a leader in the Canadian powersports industry for the past 30 years. We provide our customers with quality products and top service to keep them riding their snowmobiles, ATVs, motorcycles, dirt bikes and more. We're embarking on the next phase of our growth, and we want you to join us! The Opportunity As...


  • Guelph, Canada Royal Distributing Full time

    About Us We're Royal Distributing, and we've been a leader in the Canadian powersports industry for the past 30 years. We provide our customers with quality products and top service to keep them riding their snowmobiles, ATVs, motorcycles, dirt bikes and more. We're embarking on the next phase of our growth, and we want you to join us! The Opportunity As...

  • Office Coordinator

    2 months ago


    Guelph, Canada Stonehenge Therapeutic Community Full time

    **About the Role**: Stonehenge Community Services provide a variety of short and long-term interventions to high-acuity individuals in the community, including case management, crisis stabilization, counselling, and supports to housing. This role will successfully manage our complex office environment to complete all coordination functions relating to the...


  • Guelph, Ontario, Canada Royal Distributing Full time

    About UsWe're Royal Distributing, and we've been a leader in the Canadian powersports industry for the past 30 years. We provide our customers with quality products and top service to keep them riding their snowmobiles, ATVs, motorcycles, dirt bikes and more. We're embarking on the next phase of our growth, and we want you to join usThe OpportunityAs the...

  • Office Coordinator

    2 months ago


    Guelph, Canada RR46 Full time

    AdFarm, a 35+-year-old agri-marketing business whose PURPOSE is_ _to be a catalyst for the evolution of agriculture. To help agriculture move forward, we are reinforcing the importance of service in how we work and behave—toward our clients, suppliers, connections, and of course, our fellow AdFarmers._ - We all work together to bridge the gap between...

  • Accounts Coordinator

    3 weeks ago


    Guelph, Canada Clean Cut Energy Full time

    We are seeking an experienced, motivated and highly organized person to fill the role of full-time Accounts Coordinator / Office Administrator to provide excellent service to our new customers and undertake coordination of onboarding activities within our billing department. This position requires a super-organized, proactive, reliable person to anticipate...


  • Guelph, Canada University of Guelph Full time

    **Forbes includes U of G Among Canada’s Best Employers** **Office, Clerical and Technical** **Position covered by the Collective Agreement with USW Local 4120** **Research Program Coordinator**: **Office of Research, Agri-Food Partnership**: **Two (2) positions** **One Regular full-time** **One Temporary full-time from March 2023 to February 29,...


  • Guelph, Canada Homewood Research Institute Full time

    **Administrative Coordinator** **Job Type**: Permanent Part-time (.5 FTE) **Location**: Hybrid position working in Guelph, ON (Canada) and remote/at home **Hiring Range**: $29.07 - $36.34/hour **Posting**: HRI23 - 008 **Posting Date**:Until filled **Potential Start Date**: April 2023 **About HRI** Homewood Research Institute (HRI)is an independent...

  • Communications Officer

    2 months ago


    Guelph, Canada Ontario Global 100 Full time

    *Reporting to* Executive Director *Summary of primary functions* The primary function of the Communications Officer is the development and delivery of all internal and external communications. This position will work to engage Ontario Global 100 members by coordinating internal communications intended to promote events, share partner content, inform,...

  • Office Administrator

    4 weeks ago


    Guelph, Canada Well.ca Inc Full time

    The role of Office Administrator is responsible for all daily functions within the warehouse and office. In addition to acting as the primary liaison between the company’s departments, this role manages all administrative tasks in the Guelph location. **Responsibilities**: - Labour planning, warehouse scheduling - Assist Production Manager with ordering...

  • Purchasing Coordinator

    2 months ago


    Guelph, Canada Granite Homes Full time

    **Role Purpose and Summary** Reporting to the Project Manager/Estimator, the Purchasing Coordinator is primarily responsible for ordering building materials, site coordination with trades and being the liaison between site and head office. **Key Responsibility Areas** - Review job specifications for lot specific houses ensuring all adjustments are made to...

  • People Coordinator

    2 months ago


    Guelph, Canada SLR Consulting Full time

    If you’re a Human Resources Coordinator with a few years of experience under your belt, and you're looking for a unique opportunity to bring your skills to a highly engaged team where your efforts and impact will be recognized and valued, then this is the role for you. - We are SLR Consulting (Canada), a 400+ team of environmental/regulatory professionals...