Operations Administrator

4 days ago

Ottawa, Canada Orangutech Full time

**Description**:
**Overview**:
We are seeking a versatile and detail-oriented **HR & Operations Administrator** to join our team. In this role, you will be responsible for ensuring smooth office operations, managing HR-related functions, supporting employee engagement, and assisting with company compliance and certifications. This position requires someone who thrives in a fast-paced environment, is proactive, and enjoys contributing to multiple facets of the organization.

**Requirements**:

- Proven experience in HR, Operations, or Office Administration.
- Exceptional organizational skills and ability to manage multiple tasks simultaneously.
- Strong interpersonal skills with the ability to engage and support employees effectively.
- Proficiency in Microsoft Office Suite and familiarity with SharePoint (preferred).
- Ability to work on-site a significant portion of the week.
- Interest in contributing to a positive company culture and driving engagement.

**Key Responsibilities**:
**Key Responsibilities**:
**Human Resources**
- **Benefits Administration**: Manage monthly reconciliations, payments, and updates on the Manulife platform. Handle employee benefit setup, adjustments, and communication of premium changes in coordination with our broker, Hub International.
- **Policies & Compliance**: Maintain the employee handbook, oversee training programs, and manage the P&C SharePoint site. Promote company culture and initiatives such as “Slaying the Dragon.”
- **Legal HR Support**: Assist with employment contracts, compliance matters, and other HR-related legal tasks.
- **Employee Support**: Respond to employee requests, including bank letters or other documentation needs.

**Operations**
- **Office Management**: Manage office supplies, coordinate Amazon purchases, and oversee the functionality of office spaces.
- **Building Coordination**: Serve as the primary contact for property management and maintain the building portal.
- **Mail and Recognition**: Send birthday cards to employees’ children and coordinate other small personal touches to foster a positive work environment.

**Event Management**
- Plan and execute staff events to promote employee engagement and team-building.

**Administrative Support**
- **Certifications & Compliance**: Ensure the company maintains its certifications and meets compliance standards.
- **Proposal Support**: Assist the Proposals department with grids, CV preparation, and related documentation in an overflow capacity.
- **Invoicing Coordination**: Work with the Finance team to ensure accurate invoicing justification on bids.

**Why Join Us?**:
**Why Join Us?**
This is a unique opportunity to contribute to various facets of our organization, ranging from HR and operations to culture and compliance. If you are someone who enjoys diversity in your work and thrives in a dynamic, team-oriented environment, we’d love to hear from you

**About Orangutech**:
Orangutech is a Microsoft Gold Certified Partner in Collaboration and Content, Cloud Productivity, and Application Development. Orangutech has been in business since 2003. Specializing in Microsoft 365, Teams, SharePoint, and Power Platform. We provide both strategic services and software to implement the digital workplace, user adoption, and information management.

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