Operations Administrative Specialist

6 months ago

Ottawa, Canada MMIST Full time

**Operations** **Administrative Specialist**

**Ottawa, ON**

Mist Mobility Integrated Systems Technology is a pioneering company in the field of precision aerial delivery and recovery systems including the Sherpa family of GPS guided parafoils, Space Recovery Systems, LaunchPADS Multi-Mission Manager, SkyLink Parachutist Navigation and Situational Awareness System, and other support equipment. With a strong commitment to innovation and excellence, we have established ourselves as the industry leader. Our cutting-edge technologies and solutions are trusted by military and commercial customers worldwide. We are currently seeking an Operations Administrative Specialist to join our Ottawa based team.

**What will you be doing?**
- You will develop and maintain key operations documentation, ensure operations workflows are streamlined, use data-driven insights for continuous improvement and share best practice across the operations team and the organization.
- Coordinate complex travel arrangements for field services campaigns, including booking hotel rooms, vehicles, work with travel agents for flight bookings - maintain tracking for travel confirmation for travelers.
- Coordinate and manage schedules and calendars for senior executives and department managers, scheduling meetings, appointments, and travel arrangements as needed.
- Assist with the creation, formatting, editing, and distribution of documents, reports, presentations, and correspondence, ensuring accuracy and consistency.
- Enter data into databases and maintain accurate records and files, including employee records, financial documents, and inventory lists, ensuring confidentiality and data integrity.
- Work with the quality team to ensure operations documentation meets the required standards for audit (AS9100).
- Assist Security & Compliance Manager in conducting denied party screening on all potential onsite visitors and external contractors.
- Assist Security & Compliance Manager with security references.

**What do we need from you?**
- Detail focused, with very strong administrative skills
- Excellent interpersonal and written communication skills
- A team player with ability to be able to work on own initiative.
- Punctual, reliable, conscientious, courteous and care to go the extra mile to make the difference.
- A problem solver with the ability to bring new ideas to the enhance the operation.

**Compliance Statement**

MMIST values diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

If you require accommodation due to a disability at any time during the recruitment and/or assessment process, please contact Talent Acquisition and we will make all reasonable efforts to accommodate your request.

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