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Administrator, Operations Coordination

4 weeks ago

Ottawa, Canada Defence Construction Canada Full time

Who Can Apply?:
**Internal (DCC Employees) and External (General Public)**
- Salary Range:
**$57,116 - $74,250**
- Employment status:
**Continuing**
- Term Length:
- Security Level:
**Reliability**
- Language Requirement:
**Bilingual Mandatory**
- Closing Date:
**21/06/24**
- Country:
**Canada**

The Administrator, Operations Coordination, administers and maintains components of DCC’s corporate security program, including the security clearance process and facility access control system. The incumbent supports the process for assigning DND workplace building passes and reviewing visit clearance requests for DCC employees and contractors. The incumbent also provides a wide range of administrative support to the Executive Management Group, Senior Management Group, employees and corporate security advisors. The Administrator coordinates complex, integrated project schedules for multiple long
- and short-term service line projects for national directors.

**KEY AND PERIODIC ACTIVITIES**
**The duties and responsibilities listed below are representative but not all-inclusive**:
**Primary**
- Manage the Corporate Security inbox and respond to queries
- Administer the security clearance process and Dual ID/Access Card system
- Ensure security-related databases and manuals are up to date and accurate, and comply with relevant processes and guidelines
- Maintain components of DCC’s corporate security program (e.g. security clearance process, facility access control system, library of security posters, Corporate Security intranet pages)
- Maintain records and generate regular reports (e.g. on security clearance upgrades and renewals)
- Collect, format and prepare data tables and reports to support business management and service line activities (e.g. aging, profit and loss and quarterly reports, reports for the Executive Management Group)
- Provide administrative support to the Vice-President, Operations - Service Delivery, by processing and tracking invoices, tracking and reporting on accruals, tracking budget expenditures and time sheets
- Prepare presentation packages for meetings of national directors and manage translation requirements for the Operations Coordination Team
- Support Client-Partner relations by coordinating meetings and taking minutes
- Coordinate project schedules, including maintaining schedules and tracking progress

**Other**
- Provide daily office management and general administrative support (e.g. greet visitors, order supplies, liaise with building operations, organize couriers)
- Develop and maintain records, filing and tracking systems
- Develop and maintain effective relationships within DCC, the Client-Partners and/or stakeholders
- Provide administrative support to DCC committees and working groups, as required
- Other duties as assigned

**SKILLS**
**General and Specific Knowledge**
- Human Resources Information System
- Online Industrial Security Services system

**Formal Education and/or Certification(s) and Experience**
- **Minimum**: college diploma in administration or related field with four to five years’ relevant experience, or the equivalent

**Abilities**
- Use applicable computer software and operating systems
- Be bilingual (English and French; mandatory)
- Manage multiple deadlines and priorities
- Demonstrate attention to detail

**DEVELOPMENT AND LEADERSHIP**
- Provide functional direction and advice to employees

**WORKING CONDITIONS**
- Typical office environment with occasional travel

**Check out the benefits**

Working with DCC offers excellent opportunities for growth - and entitles you to one of the job market’s best benefits packages. In your role as Administrator, Operations Coordination, your package is valued at 25% to 30% of your salary.

Your package will include:

- Public service pension
- 100% employer-paid annual sick leave, health and dental premiums, and life, accidental death, and short
- and long-term disability insurance
- $400 Wellness Allowance (e.g., gym membership)
- $1,500 for mental health services on top of regular $1,500 paramedical coverage
- $750 Health Care Spending Account (for some medical expenses that aren’t covered under provincial plans or our standard insurance plan)
- Telus Virtual Health Care
- Maternity and parental leave top-up plan to 93% of regular gross earnings for a maximum of 17 weeks
- Hybrid workplace options including $400 allowance every two years to support work-from-home options
- Enhanced inConfidence employee and family assistance program
- Deluxe travel benefit plans
- Comprehensive vacation and other paid leave plans

To begin a career with Defence Construction Canada (DCC), you must be a Canadian Citizen or a permanent resident of Canada. As a condition of employment with DCC, a minimum reliability security status clearance is required and some roles may require secret security status clearance.
- DCC is responsible for the Personnel Security Clearance process_. Typically to be eligible for a "Reliabi