Events and Travel Administrative Coordinator

7 months ago

Toronto, Canada Rogers Communications Full time

Come play a key role in building the future of Sports & Media Everyone wants to be part of a transformational team - and that’s exactly what we’re building at Rogers Sports & Media. A team that innovates and a team that wins.

At Rogers Sports & Media we are committed to creating and growing teams that are digital-first, fast-moving and bold-thinking and are focused on delivering impact with everything they do. Our impressive collection of assets includes media properties, sports teams, sports events & production, venues, e-commerce platforms and a close connection with our Connected Home and Wireless team. Collectively, we touch the lives of 30 million of Canadians every month

As we grow our team, the well-being of our team members remains our top priority. To ensure the health and safety of our team members, including those in the recruitment process, our team members are working from home, and are equipped to do so safely and efficiently.

Are you up for the challenge and the fun? If so, consider the following opportunity

**Events and Travel Administrative Coordinator, Jays Care Programs**

**Jays Care Foundation | Toronto Blue Jays Baseball Club**

**Are you excited to create opportunities for children and youth facing barriers in sport?** **Are you ready to join an award-winning team of innovators, creators and dreamers? **If you answered yes, we are looking for someone like you

**Administrative Coordinator, Jays Care Programs**

Administrative Coordinators on the Jays Care Programs team are tasked with providing administrative support on a wide range of projects that are all designed to help level the playing field. Our work enables us to work with and support communities facing a wide range of barriers including, but not limited to: poverty, food insecurity, inaccessibility, ableism, racism, sexism, and homophobia. Every project we devote time, funding and energy to has been well-researched, informed by our wide range of advisors, and is designed specifically to break down barriers and fortify strengths for children and youth. Jays Care is looking for a **highly organized, detail-oriented, stellar administrator** who will focus their energy primarily on the following three initiatives:

- **Jays Care Community Celebration**: booking flights, booking accommodations, organizing equipment, and managing car rentals
- ** All-Star Series Events**: booking busing, managing registration, liaising with parents/educators, and completing essential purchase orders

In addition, the Administrative Coordinator can expect to be assigned to support administrative needs on a wide range of projects including, but not limited to:

- Challenger Baseball
- Community Partners
- Wrap-around support initiatives
- RBI Summer Edition

**Type of role**: 1 year contract

**Reporting to**: Project Manager

**Jays Care Administrative Coordinators are highly skilled at**:
**RECEIVING/**
**DELIVERING FEEDBACK**
- Utilizing feedback and building it in to their development and goals
- Using a standardized format for providing constructive feedback to others
- Actively scheduling opportunities for debriefing, discussion and feedback
- Seeing conflict as an opportunity for transformation and growth

**ADMINISTRATIVE EXPERTIZE**
- Working with Excel and other Microsoft tools
- Booking flights and accommodations with great attending to details
- Reviewing and revising registration forms and key assessment forms
- Ensuring that all documents and databases are spell-checked and reviewed for inconsistencies

**EXCEPTIONAL CUSTOMER SERVICE**
- Communicating clearly (both in writing and orally)
- Solving problems with optimism and creativity
- Responding to challenges and issues with a sense of calm and accountability
- Helping stakeholders feel seen, heard and cared for Consistently demonstrating drive, dedication, capacity, reliability and care

**POSSIBILITY THINKING**
- Thinking critically about their work and impact
- Developing big and bold thoughts and setting lofty goals
- Working to constantly work smarter and more efficiently Innovating to enhance outcomes

**TEAM PLAYERS
- Taking the initiative to build team culture
- Practicing inclusive language and behaviour
- Respecting team norms and values and work to uphold them
- Building and maintaining relationships with TBJ, Rogers and community partners

**DESIRED EDUCATION/EXPERIENCE**:

- Bachelor’s Degree in Recreation, Social Work, Kinesiology, Equity Studies, or related field i.e. human services, health or education
- Exceptional attention to detail
- 1+ years working in an administrative role
- Experience booking group travel an asset
- Good demonstration of problem-solving skills and ability to work in a group
- Significant competence in PowerPoint, Excel and different online communication platforms (Zoom, Microsoft Teams)
- Willingness to work outside of regular 9-5 schedule
- Fluency in French is an asset

**COMPETENCIES/PERSONAL ATTRIBUTES**:

- Strong inter-perso

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