Human Resources Coordinator

2 months ago

London, Canada Old Oak Properties Full time

**At Old Oak**:

- We demonstrate integrity in everything we do
- We keep our people, our customers, and our community as our priority
- We are a company where people want to be

**What We Offer**:

- Certified Great Place to Work®
- Competitive wage structure
- Health and wellness benefits
- A company that gives back to the local community
- Opportunities for subsidized professional development
- Room for future growth and advancement
- A friendly, fun, and safe team-oriented work environment

**Role Summary and Purpose**

The Human Resources (HR) Coordinator is responsible for administering key HR programs in compliance with employment standards and company policies. The HR Coordinator processes payroll, oversees full-cycle recruitment and selection, and onboards new employees to Old Oak. Primary responsibilities further include maintenance and administration of the HRIS, employee benefits, service awards program, and general human resources departmental support.

**Responsibilities**
- Payroll _
- Prepare and process payrolls on a weekly basis.
- Ensure accurate calculation of wages, deductions, and benefits.
- Manage payroll adjustments, garnishments, and reimbursements.
- Maintain and update payroll records, including employee information, hours worked, direct deposit information, and changes in pay or benefits.
- Conduct regular audits of payroll data to verify accuracy.
- Address employee inquiries related to payroll, deductions, taxes, and other compensation-related issues.
- Generate regular payroll reports.
- Recruitment & Selection _
- Assist with the development and maintenance of job requisitions, position descriptions, and recruitment tools.
- Screen resumes to determine high-quality matches for each role.
- Assist in the preparation for interviews, including scheduling, documentation, printing, and room set up.
- Conduct background checks, reference checks, and offer letter preparation for all roles.
- General HR Administration_
- Oversee and administer all onboarding and offboarding processes.
- Coordinate compliance training during onboarding.
- Maintain accurate training and development records for all employees.
- Administer new hire packages, employee anniversary recognition program, Old Oak SWAG program, etc.
- Aid in the development and implementation of policies, programs, and procedures.
- Maintain accurate, comprehensive, and confidential personnel records.
- Draft general forms, letters, reports, and memos as required.
- Aid in the oversight of all HRIS functions, educating and problem-solving where necessary.
- Actively promote a positive working culture throughout all divisions of Old Oak.
- Other duties as assigned.

**Qualifications, Skills & Requirements**
- Human Resources Management Diploma.
- CHRP designation preferred.
- 2+ years of experience in a similar role.
- Advanced Microsoft Office Suite skills, primarily Teams, Outlook, and Excel.
- Previous experience with HRIS and payroll processing systems, preferably ADP.
- Previous experience in full cycle recruitment required.
- Integrity and strong attention to detail.
- Demonstrated ability to build strong working relationships and rapport.
- Ability to adjust quickly to shifting deadlines.
- Ability to handle simultaneous projects at once.
- Excellent oral and written communication skills.
- Strong business acumen.
- Knowledgeable of current HR/payroll practices and relevant legislation (ESA, OHSA, etc.).
- Here at Old Oak, we are a quickly growing company and are excited to maintain the right staff. As such, we offer a very competitive compensation package to attract and maintain the best people. Old Oak is thankful to all who apply, however, only those who are qualified will be contacted for an interview._
- Old Oak is an Equal Opportunity Workplace committed to fostering a safe, healthy, and inclusive work environment. We are committed to providing a fully accessible recruitment process. Accommodations are available upon request._

**Job Types**: Full-time, Permanent

Pay: From $50,000.00 per year

**Benefits**:

- Company events
- Dental care
- Employee assistance program
- Extended health care
- On-site parking
- Paid time off
- RRSP match

Schedule:

- Monday to Friday

**Experience**:

- Human resources: 2 years (required)

Work Location: In person

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