Human Resources Coordinator

5 months ago

London, Canada Old Oak Properties Full time

**At Old Oak**:

- We demonstrate integrity in everything we do,
- We keep our people, our customers, and our community as our priority, and
- We are a company where people want to be

**What We Offer**:

- Certified Great Place to Work®
- A company that gives back to the local community
- Opportunities for subsidized professional development
- A friendly, fun, and safe team-oriented work environment
- Room for future growth and advancement
- Complimentary downtown covered parking
- Volunteering Days
- Health/Dental benefits package
- Competitive wage structure

**Role Summary and Purpose**
The Human Resources (HR) Coordinator is responsible for ensuring key HR programs and employment standards, company policies, and functions of the organization are compliant with company standards and provincial/federal regulations. Additionally, the HR Coordinator will oversee and lead the recruitment, selection, and onboarding process for new employees, and act as the main point of contact for WSIB-related requests, in addition to general Human Resources departmental support and maintenance of Old Oak's HRIS. This HR Coordinator Position will report to the HR Generalist.

**Responsibilities**

Human Resources:
**1. Recruitment, Selection, Onboarding, & Offboarding**
- Coordinate all applicable onboarding of new employee training (WHMIS, Accessibility Standards, Health & Safety, etc.).
- Assist in coordinating all hiring activities, collaborating closely with the relevant manager including developing ad postings, interviews, assessments, reference checks, offer letters, etc. where applicable.
- Responsible for coordination and administration of the onboarding process for new employees, ensuring all accompanying documentation is completed by managers and following up when necessary.
- Enter all new employee information into the HRIS upon hire.
- Conduct exit interviews for employees who voluntarily resign and identify themes and trends to assess and address if needed.

**2. General HR Administration**
- Assist the HR Generalist with the development, implementation, and administration of policies, programs, and procedures.
- Maintain accurate, comprehensive, and confidential personnel records.
- Assist with the preparation of formal communications to employees.
- Draft general forms, letters, reports, and memos as required.
- Assist the HR Generalist in ensuring HRIS & other internal databases are accurate, providing guidance and assistance to employees and managers as needed.
- Participate in HR projects, events, etc. as required.
- Answer employee and manager queries about HR-related issues as required, escalating to the HR Generalist and Senior Management when necessary.
- Maintain and follow established Standard Operating Procedures related to HR procedures, recommending changes or adjustments for continuous improvement where necessary.
- Provide administrative support to the HR Generalist, President, VPs, and other managers as required.
- Consult with the WSIB case adjudicators to create Modified Work Duties, Return to Work plans, and submission of all related documents (Form 7 reports, Functional Abilities Forms, etc.) and incident reports to the WSIB.
- Responsible for the Inkblot Employee Assistance Plan (EAP) administration.

**3. Employee Engagement**
- Participate in organizing Employee Appreciation/Anniversary Programs.
- Actively promote a positive working culture throughout all divisions of Old Oak via employee initiatives.
- Administration of employee engagement surveys, generating reports and relevant data from the findings.

Health & Safety:
**4. Joint Health & Safety Committee**
- Responsible for monitoring monthly inspection reports returned to the JHSC for filing, and following up with any discrepancies that may occur.
- Ensure all Health and Safety boards and materials in each site/location are accurate, contain up-to-date information compliant with the OHSA, and promptly address any discrepancies that may occur.
- Assist with documenting all workplace accidents, incidents, and injuries, and maintain accurate records of any incidents that may occur.
- Other Health and Safety-related duties as assigned.

**Qualifications**
- Human Resources or related field diploma/degree.
- Advanced Microsoft Office Suite skills, _primarily Teams, Outlook, and Excel._
- Minimum 2 years of experience in a similar role preferred.
- Previous experience with HRIS systems, Recruitment & Selection processes, etc.
- Integrity and strong attention to detail.
- Demonstrable ability to build strong working relationships and rapport.
- Ability to adjust to shifting deadlines for projects and deliverables.
- Excellent oral and written communication skills.
- Strong business acumen.
- Knowledgeable in current HR/Payroll practices and relevant legislation (ESA, OHSA, etc.).
- CHRP/CHRL designation is appreciated but not required.
- Previous work experience in an office setting.
- **Standard Office Hours**_
Total weekly hours betwe

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