Administrator, Project

6 months ago

Calgary, Canada Aecon Group Full time

**Come Build Your Career at Aecon**

As a Canadian leader in infrastructure development, Aecon is safely and sustainably building what matters for future generations to thrive We lead some of the most impactful infrastructure projects of our generation, at the forefront of transformational change in transportation and energy, and partnering every day to build, connect, power, and strengthen our communities.

At Aecon, you can count on:

- **Safety First.** Our number one core value. If we can’t do it safely, we don’t do it at all.
- **Integrity.** We lead by example, with humility and courage.
- **Accountability.** We’re passionate about delivering on our commitments.
- **Inclusion. **We provide equitable opportunities for everyone.

We lead the infrastructure industry with purpose, and our people are at the heart of everything we do. So, we invest in our people, just like they invest in us

At Aecon we:

- Ensure you and your family receive the services needed to **support your mental, emotional, and physical well-being**:

- Believe in helping you build your career through our **Aecon University and Leadership Programs**:

- Are committed to supporting and investing in inclusive work environments, through initiatives like Equity, Diversity & Inclusion training, our **Aecon Women in Trades and Aecon Diversity in Trades programs**, and our **Employee Resource Groups (ERGs) **to ensure we are building inclusion into every aspect of our culture at Aecon.
- Are a **leader in sustainable construction**. With a strong commitment to operating responsibility by **minimizing our impact** on the environment and surrounding communities.

Our business success relies on strong execution and continuous improvement - driven by the diversity, expertise and teamwork of our people. We’re always searching the globe for innovative, collaborative minds to join our best-in-class Aecon community

**Purpose of the Position**

**Safe. Trusted. Respected.** Aecon Civil West is a market leader with a self-perform competitive advantage and core local strength in key markets. We’re proud of our work helping to expand and improve Canada’s infrastructure and transportation networks, and we’re ready to build the future of our country. With over a century of experience, and the ability to offer diverse, comprehensive services, Aecon is a preferred contractor for our clients. This includes numerous public entities and Public-Private Partnerships in Canada and abroad.

Alberta Transportation has awarded Aecon with a $595 million contract for the Deerfoot Trail Improvements project, located in Calgary, Alberta. Construction will consist of seven new bridges, additional lanes, and improvements to ramps and interchanges. Construction is scheduled for completion by fall of 2027.

Reporting into the Project Finance Manager, the
**Project Administrator** will sit out of our
**Calgary, Alberta** site office and will provide office and administrative support to Health and Safety and Finance teams.

**Office Administrator Responsibilities**:

- Performs administrative duties for job sites
- Ensure work stations and boardrooms are clean and equipped for new hires and project transfers
- Ensure that all fridges, coffee and supplies are stocked and replenish the supplies on a weekly basis
- Establishes accounts with local suppliers for miscellaneous items for site
- Establishes and dismantles site offices as required
- Maintains an organized filing system on site, mail, printing & filing
- Ensure all documentation regarding timesheets, equipment usage and all personnel related allowances are transferred to Accounting daily or weekly as required.
- Assist with processing employee’s payroll daily
- Requisition purchase orders for project team

**Safety Administration Responsibilities**:

- Operational support and resource for the EHS team.
- Monitor completion of all project Accident /Incident reports and ensure they are submitted, filed, forwarded and tracked as per the EHS program
- Ensure project safety documentation is uploaded into assigned files and maintained in an accessible manner for auditing purposes
- Organize, monitor and manage the statistical reporting and compiling processes for submission of weekly, monthly, quarterly and yearly statistical data and reports for both corporate roll up and site tracking and trending
- Assist EHS personnel in meeting the requirements and deadlines for reporting
- Assist with the set-up of new EHS team members and supervisors, organizing new user accounts, phones, etc to ensure compliance to the EHS program
- Provide regular feedback to the Safety Manager on the activities, submission status of Behavioral Based Observations (BBOs), site safety inspections, etc. to identify any areas needing improvement within the projects or work groups.

**Required Knowledge and Experience**
- Post-secondary education preferred
- At least (2) years’ experience working in an administrative role in the c

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