Project Administrator

1 month ago


Calgary, Canada Ainsworth Full time

**If you thrive in a team-oriented workplace that challenges your skills, to drive your career development, embraces diversity and rewards innovation, with competitive pay and great employee programs, join the Ainsworth (a GDI company) team today**

***

**Job Summary**

The Project Administrator will provide general administrative support to Project Managers (PM). Working closely with PM’s to assist in the delivery of projects and services to Ainsworth’s clients. Focus is on contributing to operational excellence and delivery with the operations team.

***

**Responsibilities**:
***
- Work closely with the Project Manager, Estimator, Sales, and Site Superintendent to minimize their need to do task work including but not limit to:

- Change order entry and correct documentation
- Drafting minutes of meetings, contracts and correspondence.
- Ensure accurate and timely project administration including: entry of change orders, tracking requests for information, processing of shop drawings, document control, and communication to all stakeholders.
- Work closely with project team members and other stakeholders to identify, develop, implement, and support cost-effective project delivery.
- Process RFI and shop drawing submissions and other project related documents in a timely manner and maintain up-to-date and accurate tracking logs.
- Generate and manage the review and issuance of Subcontract Agreements ensuring all relevant documentation is provided and meets Ainsworth’s requirements; follow up with contractors to obtain all relevant contract documentation, review and ensure Bonds and Certificates of Insurance are accurate and meet requirements.
- Maintain organized project files in accordance with company’s Project File Structure.
- Attend meetings and record and distribute minutes of meeting.
- Expedite or coordinate information submitted by owner, consultants, contractors and suppliers.
- Create Operations and Maintenance (O&M) Manuals and assist with As-Built Drawings at closeout.
- Assist project team members by taking initiative to minimize and complete tasks and ensure accurate document control practices and procedures are followed

***

**Qualifications**:
***
- Post-secondary education in related area of study or equivalent work experience.
- 3 years’ experience tracking documentation in a database, such as Procore, SharePoint, or Viewpoint
- Demonstrated ability to meet deadlines and prioritize a heavy workload.
- Proven systematic and organized approach to multi-tasking.
- Ability to work under time constraints and adapt to change.

***

**Why work at Ainsworth (a GDI company)?**

Ainsworth (a GDI company) is growing at an unprecedented rate and to help attract and retain top talent, we provide benefits on your first day with us. We offer a wide variety of benefits including the following:
**_Benefits:_** Comprehensive health, dental and medical benefits, including wellness supports, RSP matching and generous vacation

**_ Rewards:_** Service milestones and peer recognition plus Employee Discounts and Incentives

**_ Flexibility:_** Hybrid working models, where applicable

**_ Diversity:_** An inclusive organization that embraces diversity and belonging; work in a great team atmosphere with future potential for promotion within company
- _

Ainsworth (a GDI company) is an integrated multi-trade company, offering end-to-end services and solutions for all asset maintenance and refurbishment requirements of our customers. We are continually striving to create better and more advanced products as well as provide the highest quality service. We are rapidly growing and need talented professionals to help drive our vision at becoming the best multi-trade company in the country **Join us. Make a difference**.

LI-Onsite



  • Calgary, Canada Colliers Project Leaders Full time

    Overview: At Colliers Project Leaders, we deliver capital project solutions to fulfill our clients’ needs across the built environment. The work we do makes a difference in communities and for the people who live there. We have a passion for it. Our commitment to realizing our clients' vision inspires us to look beyond the immediate - to the...

  • Project Administrator

    2 weeks ago


    Calgary, Canada COOEC CANADA COMPANY Full time

    We are looking for a Projects Administrator to help assist our Projects Department. Mandarin fluency is a must. **Responsibilities**: - Regular project cost reporting for Project Managers to support project monitoring and control activities - Administrate the engineering capacity planning tools and data - Complete administrative and support tasks for...

  • Project Administrator

    6 months ago


    Calgary, Canada Cornerstone Engineering Ltd Full time

    **Job description** Cornerstone Engineering is a mid-sized engineering and project management company providing services for the oil and gas sector in Western Canada. We are currently recruiting a project administrator to join our growing team. If you are someone who is responsible, highly self-motivated, and possess a strong desire to learn and be...

  • Project Administrator

    6 months ago


    Calgary, Canada K-Line Group Full time

    Alberta - Calgary, Alberta - Posted 1 year ago **K-Line Maintenance & Construction** - We currently have an opportunity available based out of Calgary, Alberta for the position of Project Administrator_ - The Project Administrator performs a variety of administrative tasks in support of the Project Managers. Using advanced computer skills and strong...

  • Project Administrator

    3 months ago


    Calgary, Canada H2 Safety Full time

    **About H2Safety** H2Safety Services Inc. is the largest Emergency Response Management provider in Canada. With decades of experience, our team of industry-leading experts delivers comprehensive Emergency Management, Health, Safety, and Environment (HSE), Emergency Response Training, and Technology services to companies across North America and globally....

  • Project Administrator

    2 weeks ago


    Calgary, Canada Rawlyk Developments Full time

    **Job Overview** Working in a small team environment, you will manage the administration for projects from start to finish including: - Maintaining accurate project schedules and trigger trades using Co-construct - Use the Rawlyk Handbook as a guideline for process - Able to juggle, problem solve, come up with creative solutions for issues with...

  • Project Administrator

    7 months ago


    Calgary, Canada City of Calgary Full time

    If you are committed to public service, enjoy collaborating with others, share our values and have a desire to learn and grow, join The City of Calgary. City employees deliver the services, run the programs and operate the facilities which make a difference in our community. We support work-life balance, promote physical and psychological safety, and offer...

  • Project Administrator

    2 months ago


    Calgary, Canada Pomeroy Lodging LP Full time

    We are looking to add a Project Administrator to our team! **Job Title: Project Administrator** **Reports to**: Capital Controller **Scope**: The Project Administrator is responsible for supporting project management and construction processes within the organization. This role ensures comprehensive coordination of projects, including new builds, hotel...

  • Administrator, Project

    6 months ago


    Calgary, Canada Aecon Group Full time

    **Come Build Your Career at Aecon!** As a Canadian leader in infrastructure development, Aecon is safely and sustainably building what matters for future generations to thrive! We lead some of the most impactful infrastructure projects of our generation, at the forefront of transformational change in transportation and energy, and partnering every day to...

  • Project Administrator

    1 month ago


    Calgary, Canada Ainsworth Inc. Full time

    **If you thrive in a team-oriented workplace that challenges your skills, to drive your career development, embraces diversity and rewards innovation, with competitive pay and great employee programs, join the Ainsworth (a GDI company) team today!** **Job Summary** The Project Administrator will provide general administrative support to Project Managers...

  • Project Administrator

    12 hours ago


    Calgary, Canada Kasian Architecture Interior Design and Planning Full time

    Join Kasian: Where Inspiration Drives ExcellenceAt Kasian, we believe inspiration is the foundation for everything. From our humble beginnings as a small Western Canadian firm, we have grown into an international, award-winning design organization.With almost 40 years of design excellence, Kasian is passionate about transforming ordinary spaces into...

  • Project Administrator

    10 hours ago


    Calgary, Canada Kasian Architecture Interior Design and Planning Full time

    Join Kasian: Where Inspiration Drives Excellence At Kasian, we believe inspiration is the foundation for everything. From our humble beginnings as a small Western Canadian firm, we have grown into an international, award-winning design organization. With almost 40 years of design excellence, Kasian is passionate about transforming ordinary spaces into...

  • Project Administrator

    3 months ago


    Calgary, Canada City of Calgary Full time

    If you are committed to public service, enjoy collaborating with others, share our values and have a desire to learn and grow, join The City of Calgary. City employees deliver the services, run the programs and operate the facilities which make a difference in our community. We support work-life balance, promote physical and psychological safety, and offer...

  • Project Administrator

    2 months ago


    Calgary, Canada Ainsworth Full time

    **If you thrive in a team-oriented workplace that challenges your skills, to drive your career development, embraces diversity and rewards innovation, with competitive pay and great employee programs, join the Ainsworth (a GDI company) team today!** **Job Summary**: The Project Administrator will provide general administrative support to Project Managers...

  • Project Administrator

    3 months ago


    Calgary, Canada Plaid Projects Excavating Inc. Full time

    Plaid Projects is a construction company specializing in Excavation & Demolition services. Who you are: - An energetic, and motivated self starter. - A versatile team player, eager to grow with our team - Comfortable with working independently - Driven, and goal oriented - Strong communication, and client service skills - Thorough understanding of...

  • Project Administrator

    2 months ago


    Calgary, Canada Ledcor Full time

    Location: Calgary, AB, Canada Date Posted: Oct 30, 2024 Job ID: R22016 Job Status: Full-Time Description Job Summary: The Project Administrator is responsible for the accurate and timely processing of accounts payable and accounts receivable. As well as performs a range of tasks related to subcontractor management and time capture. Working under moderate...


  • Calgary, Canada CMR Consulting Ltd. Full time

    Our goal is for you to effectively manage multiple tasks, foresee upcoming needs to ensure readiness for meetings, events, and more. This will enhance our productivity, maintain project organization, and enable us to consistently deliver value to our clients through real-time project updates and invoicing. **Key responsibilities**: - **Administration**_ -...


  • Calgary, Canada H2 Safety Full time

    **About H2Safety** H2Safety Services Inc. is the largest Emergency Response Management provider in Canada. With decades of experience, our team of industry-leading experts delivers comprehensive Emergency Management, Health, Safety, and Environment (HSE), Emergency Response Training, and Technology services to companies across North America and globally....


  • Calgary, Canada H2 Safety Full time

    **About H2Safety** H2Safety Services Inc. is the largest Emergency Response Management provider in Canada. With decades of experience, our team of industry-leading experts delivers comprehensive Emergency Management, Health, Safety, and Environment (HSE), Emergency Response Training, and Technology services to companies across North America and globally....


  • Calgary, Canada WSP Full time

    **The Opportunity**: WSP is looking for a Project Administrative Assistant to join our team in Power. Reporting to the National Project Delivery Shared services Manager for Power, this person will assist our Project Teams with the various administrative tasks within a project and ensure the final quality review of project deliverables. **Why choose...