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Project Administrator

1 month ago

Calgary, Canada K-Line Group Full time

Alberta
- Calgary, Alberta
- Posted 1 year ago

**K-Line Maintenance & Construction**
- We currently have an opportunity available based out of Calgary, Alberta for the position of Project Administrator_
- The Project Administrator performs a variety of administrative tasks in support of the Project Managers. Using advanced computer skills and strong organizational abilities, the Project Administrator assists in the effective day-to-day operations of the division in successful completion of projects._

**Responsibilities**:

- Provide support to project team through day-to-day coordination of ongoing projects and related project requirements including purchase orders, material tracking and project reports
- Effectively interface with internal project stakeholders, project managers, fleet, tools, and facilities
- Responsible for entering all project data in electronic systems such as creating invoices, Excel data entry and tracking payables
- Review and submit weekly timesheets for accuracy
- Coordinate and book meetings as required
- Assist with construction handover packages and close out documentation
- Maintain all project documents - file structure management
- Generate invoices as required and collaborate internally with Accounts Receivable and Payable
- Ensure timely delivery of project data to customers and stakeholders
- Identify material requirements and procurement and issue Purchase Orders

Qualifications and Requirements
- Minimum three (3) years’ experience in a financial/administrative role
- Post-Secondary education is required. Focus in Business Administration or related field is preferred
- Experience with accounting and ERP platforms is an asset
- A Professional Project Management designation or demonstration of working towards same is an asset
- Experience with sage is an asset
- Highly organized with ability to multitask and meet tight deadlines
- Strong attention to detail, accuracy and able to maintain the highest quality of written and verbal communication skills
- Excellent Microsoft Excel skills; Proficient in Microsoft Office, Microsoft Word, and general computer skills
- Ability to adapt quickly to changing demands
- Ability to protect confidential and sensitive information
- Self-motivated with the ability to work independently with mínimal supervision as well as a team player
- K-Line Group is an equal opportunity employer committed to an inclusive, barrier-free recruitment and selection process. At K-Line, we respect, encourage, and celebrate our diversity. If contacted for an employment opportunity, please advise if you require accommodation._