Admin Assistant

2 weeks ago

Victoria, Canada Terra Archaeology Full time

**Admin Assistant**

Victoria Office

Range: $26 - $28

**About us**

Terra Archaeology is a leading provider of professional archaeological consulting services throughout British Columbia. The company has multiple partnership businesses that rely on our Business support team. Our work is conducted at the request of First Nations, federal and provincial government agencies and ministries, private sector corporations, and private landowners. We have a proven track record of excellence and innovation in our field and are committed to delivering high-quality services to our clients and stakeholders.

We are seeking a highly flexible and organized individual to join our team in a full-time capacity at our Victoria Office. This role requires working onsite Monday to Friday, 9:00 a.m. to 5:00 p.m.

**_ What’s in it for you_**
- Competitive compensation package
- Accessible Downtown office
- Fun and Collaborative work environment
- Opportunities to build and grow your network in the environmental services industry

**_ What you will be accountable for_**
- General maintenance of office services
- General office duties, such as receive and process mail, file documents, organize courier pickup, maintain the office phone system, maintain client contact lists, and issue and track office keys.
- Assist in accounts payable/receivable process. Process supplier invoices and pre-payments and perform bank deposits.
- Supporting Terra’s archaeological staff, especially during the field season, assist with arranging travel and logistics for field crew/s, and other field-season related tasks.
- Assist colleagues in other departments, such as Documents Production, Safety, or Bookkeeping on an as-needed basis.
- Assignment of ad hoc tasks depending on operational requirements.

**_ What do you need to have_**
- Highschool diploma or GED required, post-secondary in Business or related field is preferred.
- Excellent verbal and written communication skills
- Strong organizational abilities
- Detailed oriented.
- Ability to work independently and anticipate needs before they are asked.
- Time management proficiency: ability to multitask are essential to this position.
- Ability to quickly adjust to changing deadlines and project requirements.
- General knowledge of local and provincial geography is preferred for this position.
- Proficiency in MS Office Suite and Adobe Acrobat is required. Tech savvy

**Physical Aspects of Position (include but are not limited to)**: Frequent standing and walking, Occasional bending, kneeling, carrying, and lifting.

**Visa Requirements**: Must be legally eligible to work in Canada. Currently, we do not assist in securing Canadian work authorization or visa sponsorship.

**Join Our Team**

Come join our passionate team and contribute to the future of Terra Archaeology. If you are willing to provide skillful support to our operations, we want to hear from you.

To apply, please forward your resume, cover letter, and any relevant supporting documents.

Terra Archaeology is an equal-opportunity employer committed to diversity and inclusion in the workplace.

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