Accounting/admin Assistant
1 week ago
**Accounting/Admin Assistant**
**Title**
Accounting/Admin Assistant
**Reports To**
Controller and Finance Manager
**About this Opportunity**
Exact Detailing Ltd. (Exact) is a provider 3D construction model services. Exact provides drafting, detailing, 3D laser scanning and connection engineering services with its head office located in Victoria, B.C.. Exact also has five supporting offices located in Nanaimo BC, Surrey BC, Burnaby BC, Edmonton AB, and Calgary AB. Exact uses innovative Trimble software, primarily Tekla structures software and continually devotes significant resources to improvements in automation and efficiency.
**Job Summary**
The Accounting/Admin Assistant works closely with Senior Management and Administrative teams to promote and maintain timely and accurate processes and systems. The core functions of this role involve processing Accounts Payable, collections of receivables, general office admin functions as well as other ad hoc reporting as required.
This position is the first point of contact for all incoming departmental inquires and therefore excellent oral and written communication skills are an asset. This role does not have work from home opportunities.
**Role Core Competency**
- Attention to Detail and Accuracy
- Communication
- Analytical and Organizational skills
- Professional Demeanor
**Duties / Responsibilities**
- Receive, reconcile, verify, and record vendor invoices
- Manage the accounts receivable inbox to resolve invoice disputes as well as work to collect overdue receivables
- Assist with month-end closing activities
- Maintain and organize office records, files, and documents
- Oversee office supplies inventory
- Ad hoc accounting projects as required
**Qualifications**
- Certificate, Diploma or degree in a business or finance related discipline
- 5 years of office experience, work experience in accounts payable and accounts receivable functions considered an asset
- Experience with Netsuite would be considered an asset
- Flexibility and adaptability
- Excellent teamwork and team building skills
- Strong problem-solving skills, proactive and self-motivated
**Exact’s Core Competencies**
- Attention to Detail - continually assess work performed and practices to ensure accurate and complete output.
- Continuous Improvement - requirement to understand and keep current with specifications and building codes, industry changes, and software modification as related to steel fabrication and erection.
- High Quality Customer Service and Communications - excellent written and verbal communication skills (English). This includes clear, punctual, and polite interactions with clients.
**Salary/Wages**
Exact Detailing provides competitive wages, extended health and dental, worker insurance, company funded retirement, and health/wellness benefits.
**Salary**: From $23.00 per hour
**Benefits**:
- Company events
- Dental care
- Extended health care
- Life insurance
- Paid time off
- RRSP match
Schedule:
- Monday to Friday
Ability to commute/relocate:
- Victoria, BC: reliably commute or plan to relocate before starting work (required)
**Education**:
- Secondary School (preferred)
Work Location: In person
-
General Admin Assistant
2 weeks ago
Victoria, Canada Harris Chrysler Dodge Jeep Victoria Full time**Job details** Job type Part-time Permanent **Qualifications** - Reception and/or Administration background preferred **Full Job Description** Harris Dodge is looking for a General Admin/Back-up Receptionist to join our team! The General Admin/Back-up Receptionist will be assisting the Accounting and Finance teams with general administration duties...
-
Accounting Admin
3 weeks ago
Victoria, Canada EllisDon Construction Services Inc Full timeEllisDon is committed to being the safest general contractor. As part of our vaccine directive, we require employees to be fully vaccinated, or in the process of receiving the vaccine against COVID-19. Should you have any additional questions related to our vaccine directive as you move forward in the hiring process, please discuss this with our People &...
-
Admin/accounting Assistant
2 weeks ago
Victoria, Canada Mammoth Landscaping & Masonry Ltd. Full timeMammoth Landscaping & Masonry Ltd. is a very fast growing company. We are currently seeking an Admin/Accounting Assistant to join our dynamic team. Applicants must have some date entries, AR, AP, and experience in Sage 50. This position could be full time or part time, we can talk about it. Responsibilities include, but are not limited to: - be good...
-
Admin Assistant
3 weeks ago
Victoria, Canada Terra Archaeology Full time**Admin Assistant** Victoria Office Range: $26 - $28 **About us** Terra Archaeology is a leading provider of professional archaeological consulting services throughout British Columbia. The company has multiple partnership businesses that rely on our Business support team. Our work is conducted at the request of First Nations, federal and provincial...
-
Admin Assistant
6 days ago
Victoria, Canada Comfort Keepers Full timeAt Comfort Keepers®, nothing is more important than helping people live full, independent and dignified lives within the comfort of their own homes. Comfort Keepers is dedicated to providing care that enriches our client's lives and helps them maintain the highest possible level of quality independent living. Comfort Keepers® is currently seeking an Admin...
-
Hearing Care Admin Assistant
2 weeks ago
Victoria, Canada Connect Hearing Full timeVictoria (BC), CanadaHearing Care Admin Assistant **Why Join Our Team** - We're growing! Connect Hearing Canada is the largest and leading hearing care provider with a network of clinics across Canada and is a part of the Sonova family of brands.- Within a learning culture, you are empowered to be your best every day. We are committed to cultivating a...
-
Admin. Assistant
4 weeks ago
Victoria, Canada Maple Reinders Full time**Job Description**: **Admin. Assistant / Project Administrator (Construction)** Maple Reinders is pleased to announce that it has been awarded the contract for the construction of the Royal BC Museum Collections and Research Building in Colwood, (Victoria) BC. The new facility will be an advanced, sustainable, and culturally sensitive building that will...
-
Admin Assistant
2 weeks ago
Victoria, Canada Rooof Full timeAdmin Assistant & Finance Clerk **Department**: Operations & Finance **Status**: Full-time Permanent **Location**: Local/Hybrid Only (Victoria, BC) _- due to in-office tasks._ About Us: At Rooof, we build the world’s best software for automatically creating classified ads, and are currently expanding our horizons with new software products. That said,...
-
Admin Assistant/receptionist
2 weeks ago
Victoria, Canada HSM Insurance Full timeWe are looking for an experienced Administrative Assistant About us: HSM has been in business since 1983 and remains 100% locally owned and operated. We are an employer that supports career growth while emphasizing a workplace that's caring, engaging and rewarding. We're proud of our diverse culture of trust and respect with the drive to support all our...
-
Admin Coordinator
7 days ago
Victoria, Canada Seamed Services Full timeWe are currently looking for the perfect match for an admin and appointment coordinator. This position will assist the owner in coordinating medical services for cruise ship staff members. The position can be done from home and does not require coming into an office but the option to work from an office is available also. The company is new but already...
-
Support Services Admin
4 weeks ago
Victoria, Canada Rentokil Initial Full timeRentokil-Terminix Canada is one of the largest pest control providers to the property management sector. Since its founding, it has been an industry leader in pest control. Our certified specialists use innovative technologies to protect millions of homes and businesses throughout Canada. This role supports our commercial and residential customers while...
-
Account Manager
2 weeks ago
Victoria, Canada Admiralty Leasing Full time**About us** Admiralty Leasing is a small local business with 20 years of experience. We are supportive, inclusive, fast-paced and our goal is to help our customers through flexible lease options.. Our work environment includes: - Casual work attire - Safe work environment - Induvial offices Job Responsibilities: - Maintain customer relations - follow...
-
Marketing and Administrative Assistant
2 weeks ago
Victoria, Canada Admiralty Leasing Full time**Responsibilities**: - Maintain social media accounts which may include - Facebook ads, AutoTrader postings, Google ads, and other social media websites or buy and sell websites. - Grow business with successful advertising online to find new business partners and customers. - Assisting with General Admin Duties - learn leasing process: including approval...
-
Accounting Assistant Ar/ap Admin
2 weeks ago
Victoria, Canada ServiceMaster Restore of Victoria Full timeServiceMaster Restore is looking for a energetic individual to join our accounting team. This person would be responsible for collections of outstanding AR and entering new invoicing to clients as well as other tasks related to accounting when required. Successful applicant will work under our in house accountant and with the owners of the...
-
Customer Service/front Counter/admin
2 weeks ago
Victoria, Canada Allied Glass Full timeHelp answer and direct incoming calls. Walk in customer service Assist in unloading deliveries Parts orders Process purchase orders and various digital admin Experience in counter sales an asset. **Salary**: $21.00-$23.00 per hour **Benefits**: - Extended health care - Paid time off Flexible Language Requirement: - French not required Schedule: -...
-
Personal Administrative Assistant
2 weeks ago
Victoria, Canada Smile Esthetics Full time**Personal and Administrative Assistant - Victoria BC** Local dentist and business owner is seeking a highly driven, goal-oriented and organized individual to fill a Personal/Admin Assistant role. As a resourceful self-starter, you will look to anticipate the needs of, as well as maximize the productivity, the owner and help balance the daily tasks in...
-
Receptionist/assistant
1 week ago
Victoria, Canada Richmond Property Group Ltd Full time**Job Summary** **Responsibilities** - Answer incoming telephone calls via Teams. - Greet and assist clients and tradespeople, answering inquiries in a positive and professional manner. - Process incoming/outgoing mail and arrange couriers as needed. - Print labels and envelopes as required. - Assist with maintenance of owner/tenant databases. - Administer...
-
25.26 Admin Assistant – New Roads
4 weeks ago
Victoria, British Columbia, Canada Our Place Society Full timeNew Roads Therapeutic Recovery Community*See Below for Shift Details**Only open to self-identifying female applicants as approved by the BC Human Rights Commission*Our Place Society (OPS) is an organization founded on inclusive and progressive Christian values and principles. We are driven by our values: hope and belonging, teamwork, unconditional love and...
-
Office Administration and Accounting
2 weeks ago
Victoria, Canada Trotac Marine Ltd Full time**Office Admin, Accounts Payable/Receivable, Data Entry Clerk** **About Trotac Marine**: Over the past 50 years Trotac has been known as the most trusted marine retailer/distributor on Canada’s West Coast in part due to our aim remaining true: we won’t sell you gear we don’t use; we’ll always make sure you have the right parts and know the right way...
-
Security Operations Admin Support
4 weeks ago
Victoria, Canada Footprints Full timeFootprints Security is a 100% locally owned and operated security and guest services provider, proudly serving Vancouver Island since 1980. Footprints Security is seeking an experienced and energetic administrative professional to join our Head Office team for Security Operations Admin Support with security knowledge. **General Responsibilities**: **What We...