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Office Manager/bookkeeper
1 month ago
Are you an organized, proactive, and detail-oriented professional? Join our team as an **Office Manager** to oversee essential business operations and contribute to the smooth running of our organization.
**Key ResponsibilitiesDaily/Weekly Duties**:
- Manage and oversee **invoicing**, including contract support and reconciliation.
- Monitor and ensure accuracy of **Procore logs** (hours, details, allocations, trade inputs).
- Assist with **change orders** input and tracking.
- Perform **bookkeeping** tasks, including Accounts Receivable (AR) and Accounts Payable (AP).
- Organize and document **manager meetings**, including agendas and minutes.
- Track **credit card purchases** and **sick day management** for staff.
- Oversee and confirm that **Project Coordinators (PCs)** are meeting their responsibilities.
**Monthly Duties**:
- Monitor and update **job budgets** and **claims**.
- Process **payroll** and manage HR tasks.
- Ensure all **trades invoices** and **Purchase Orders (POs)** are up to date and signed.
- Track and order office and safety supplies.
- Manage staff appreciation efforts and **WCB trade status** (as needed).
- Reconcile **bank accounts** and **credit cards**, ensuring accuracy.
- Track supplier orders and review staffing requirements with management.
- Maintain **AR standings** and update shared company files as required.
**Quarterly/Semi-Annual Duties**:
- Manage **Overhead (OH) budgets** and assist with financial forecasting.
- Organize staff events, including **summer and Christmas parties**.
- Review new projects and potential opportunities.
- Audit and order **clothing and merchandise**.
- Update and review **training requirements** for the company builder’s license.
- Set up new accounts as needed.
**Yearly Duties**:
- Conduct **pricing comparisons** for key suppliers and recommend updates.
- Manage **software renewals** and maintain security protocols.
- Oversee **general liability insurance** updates.
- Prepare for building award submissions and ensure entry deadlines are met.
- Update company policies and assist with annual financial forecasting.
**Required Skills and Experience**:
- Proficiency in **Excel** and other Microsoft Office tools.
- Experience with **QuickBooks** for invoicing and financial management.
- Solid understanding of **payroll processing**, **AR**, and **AP**.
- Strong organizational and time-management skills.
- Ability to work independently while managing multiple responsibilities.
**Why Join Us?**
- Work in a collaborative, supportive, and innovative environment.
- Opportunity to play a critical role in shaping our operational efficiency.
- Competitive compensation package and opportunities for professional growth.
Pay: $40.00-$50.00 per hour
Expected hours: No less than 40 per week
Schedule:
- Monday to Friday
**Education**:
- Secondary School (preferred)
**Language**:
- English (preferred)
Work Location: In person
