Executive Assistant

7 months ago

St John's, Canada Fonemed Full time

**Executive Assistant**

Closing Date: June 9

**Position Overview**

The Executive Assistant will provide support, primarily for the CEO and executive team, along with administrative support to the St. John’s office. This role will be responsible for schedule/calendar management, coordination of logistics for travel and events, preparation of reports, documents, presentations, meetings minutes, and other correspondence and will provide office and administrative support for the organization.

**Responsibilities**:

- Preparation of presentation and summary/briefing documents.
- Coordination of activities such as travel, accommodations, event planning and other logistics.
- Management of scheduling and calendars for the CEO.
- Expense tracking and reporting.
- Financial Reconciliation.
- Ordering required office supplies and equipment and managing inventory.
- General office and administrative support for the organization.
- Preparing boardroom in advance of meetings.
- Keeping the office and kitchen area tidy and stocked with supplies.
- Act as a point of contact among executives, employees, clients, and other external partners.
- Organize and maintain office filing system.
- Other relevant duties as required.

**Skills and Requirements**
- Diploma in office administration or comparable education would be considered an asset.
- Experience working as an Executive Assistant, Office Manager, or in a similar administrative role.
- Experience coordinating travel, logistics and managing a schedule for an executive position or team.
- Experience preparing correspondence, documents, reports, and minutes for Executives.
- Experience providing general office and administrative support to an organization.
- Experience with Microsoft Office Suite programs, specifically Outlook, Word, PowerPoint, and Excel.
- Strong time management and organizational skills.
- Strong verbal and written communication skills.
- Understanding of confidentiality and discretion in an office environment is extremely important in this highly confidential position.

**Why Work with Us**

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