Executive Assistant

5 months ago

St Albert, Canada Global Traffic Group Full time

Global Traffic Group, the leader in innovating ways to save lives, make roadways safer and create smarter, more efficient communities, is seeking a full-time **Executive Assistant - COO**. This position will be exciting and challenging, so if you are up for a new opportunity, please submit your expression of interest.

If you are self-motivated, thrive in fast-paced environments, take great pride in your work, and love being counted on, this role could be for you You will be a valuable executive partner to the COO, who needs you to be able to adjust and adapt to the ever-changing demands of the day. We are looking for an ambitious and energetic Executive Assistant who can hit the ground running. Your ability to multi-task, be a self-starter and have a high level of resourcefulness will significantly contribute to your success in this role.

**Company Values**:
Global Traffic Group is committed to its core values of **Mastery**, **Team Player**, **Visionary**, and **Get it Done**. We are looking for individuals who align with these values.
- **Mastery**: We value individuals dedicated to continuous learning and excellence in their field.
- **Team Player**: Collaboration & honest communication are essential in achieving our vision of safer roadways and smarter communities. Our teams show up and support each other.
- **Visionary**: Our goal is to innovate ways to save lives and create more efficient communities. We are looking for forward-thinkers who can think outside the box, develop innovative solutions, and have great ideas to contribute to our mission.
- **Get it Done**: We are results-driven and focused on achieving our goals. We need proactive and action-oriented individuals who can handle their role's responsibilities with diligence and a positive, helpful attitude.

**Responsibilities (Including but not limited to the following)**

**_ Administrative Support:_**
- Spearhead streamlined standard operating procedures and administrative processes.
- Proactively prompt and flag priorities.
- Facilitate meetings, meeting minutes, agendas, and action items.
- Maintains a well-organized environment to enable success with high attention to detail.
- Ensure strict confidentiality and the utmost discretion are maintained in handling sensitive information and communicating with all stakeholders.

**_ Executive & Leadership Support:_**
- Deliver executive administrative tasks to ensure efficient and effective workflow, communications, and operations.
- Partner with the executive team to anticipate and address corporate issues.
- Facilitates communication from strategic project teams, department managers, and business unit leaders to strengthen organization alignment and coordination.
- Coordinates the logistics of executive team meetings, seminars, workshops, special projects, and events. Responsible for recording, preparing and distributing minutes of management meetings.
- Act as a liaison between the COO and internal/external stakeholders.
- Manage the preparation of background and supporting material, meeting documents and PowerPoint presentations for the COO with mínimal direction.
- Prepare agendas, documents, and presentations for meetings attended by the COO.
- Ensure the COO is well-prepared and informed for all engagements.
- Manage calendars, planning, and agendas and promote an efficient approach to leadership time management. Manage travel requirements to domestic and international locations.

**_Special projects & proposal writing support:_**
- Actively participates in proposal writing in response to RFPs. Collaborate with cross-functional teams to gather necessary information for proposal content.
- Light project management responsibilities in support of the COO.
- Assist in the coordination and execution of unique projects and initiatives as assigned by the COO.
- Conduct research and provide background information as needed.
- Conduct research and prepare reports for the COO to help inform decision-making.

**_ Team Collaboration:_**

Build and maintain positive working relationships internally and externally.
- Can maintain a realistic balance among multiple priorities while working in a high-volume & fast-paced environment with tight deadlines.
- Is driven and able to collaborate independently with the COO and follow directions.
- Has high attention to detail with extremely high standards of literacy.
- Is a master relationship builder who can use high levels of discretion.
- Highly organized and passionate about process improvement.
- Maintains a high level of professionalism and confidentiality.
- Demonstrates a trustful, positive, respectful, and resourceful mindset.
- Fluent in English with excellent written and verbal communication skills.
- Excellent analytical skills with strong attention to detail.
- Proven ability to identify, assess, and solve problems.
- Experience with committees, agendas, meeting minutes and follow-up.
- Strong organization and planning skills.
- Displays a posit

  • Executive Assistant to CEO

    5 months ago

    St. Catharines, Canada The Executive Ninja Full time

    Job Summary: We are seeking a highly organized and detail-oriented individual to join our team as an Executive Assistant to the CEO. As the Executive Assistant, you will provide comprehensive administrative support to the CEO, ensuring smooth operations and effective communication within the organization. **Duties**: - Manage the CEO's calendar, schedule...

  • Executive Assistant

    5 months ago

    St. Albert, Canada Alberta Gaming, Liquor and Cannabis Full time

    **Executive Assistant** **ABOUT AGLC** Alberta Gaming, Liquor & Cannabis (AGLC) is a dynamic organization leading Alberta’s gaming, liquor and cannabis industries. Our team of high performers is driven to provide our customers with outstanding service and Albertans with choices they can trust. **ABOUT HUMAN RESOURCES** Our friendly and proactive Human...

  • Executive Assistant

    1 month ago

    St. Albert, Alberta, Canada beBee Professionals Full time $35,000 - $45,000

    We are seeking an Executive Assistant to join our team at beBee Professionals in St. Albert. The successful candidate will be responsible for providing high-level administrative support to our office operations, including managing office correspondence, scheduling meetings, and maintaining office calendars.Key Responsibilities:Manage office correspondence,...

  • Executive Assistant

    2 months ago

    St. Albert, Alberta, Canada beBee Professionals Full time $35,000 - $45,000

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to support our office operations at beBee Professionals in St. Albert. As a key member of our team, you will be responsible for ensuring the smooth day-to-day functioning of our office.Key ResponsibilitiesProvide exceptional administrative support to our team, including...

  • Bilingual (Fr/en) Executive Assistant

    3 months ago

    St. Albert, Canada St-Albert Cheese Coop Full time

    **Join us at St-Albert Cheese**_**the**_ **CANADIAN CAPITAL OF THE CURDS!** We aren’t just trying to fill various positions, we are seeking individuals that are a good fit. Working in the food industry is one of the most stable industries in Canada. **WHAT WE OFFER**: - **Business stability (we celebrated our 130th anniversary this year!)**: - A sincere...

  • Bilingual (Fr/en) Executive Assistant

    5 months ago

    St. Albert, Canada St-Albert Cheese Coop Full time

    **Join us at St-Albert Cheese**_**the**_ **CANADIAN CAPITAL OF THE CURDS!** We aren’t just trying to fill various positions, we are seeking individuals that are a good fit. Working in the food industry is one of the most stable industries in Canada. **WHAT WE OFFER**: - **Business stability (we celebrated our 130th anniversary this year!)**: - A sincere...

  • Executive Assistant

    5 months ago

    St. Catharines, Canada Hospice Niagara Full time

    Hospice Niagara is currently seeking a full-time, permanent** Executive Assistant.** Reporting to the Executive Director, the Executive Assistant provides high-level administrative support such as: - Preparing correspondence, maintaining schedules, coordinating meetings, planning and executing special events, handling information requests, receiving...

  • Executive Assistant

    5 months ago

    St. Catharines, Canada Niagara Association of REALTORS® Full time

    **Summary** Reporting to the Executive Officer (EO), the Executive Assistant (EA) understands the critical role exceptional administration plays in assisting a high-performance not-for-profit association. The EA possesses a strong client-service work ethic, background in governance, and general knowledge of organized real estate. The EA has a passion for...

  • Executive Assistant

    6 months ago

    St. John's, Canada Fonemed Full time

    **Executive Assistant** Closing Date: June 9 **Position Overview** The Executive Assistant will provide support, primarily for the CEO and executive team, along with administrative support to the St. John’s office. This role will be responsible for schedule/calendar management, coordination of logistics for travel and events, preparation of reports,...

  • Executive Assistant to the Executive Director

    4 weeks ago

    St. Thomas, Ontario, Canada St. Thomas Elgin General Hospital Full time

    Job Title: Executive Assistant to the Executive DirectorJob Summary:The Executive Assistant to the Executive Director provides high-level administrative support to the Executive Director of the St. Thomas Elgin General Hospital Foundation. This role requires a self-directed individual with excellent organizational skills, attention to detail, and the ability...

  • Administrative Assistant

    6 months ago

    St. Albert, Canada Rockland Full time

    **Responsibilities and Duties**: - Arrange appointments, meetings, and travel arrangements - Preparing and edit correspondence, presentations, and other documents on behalf of the CEO - Assist with research and data analysis for real estate holdings - Coordinate with other members of the executive team to ensure timely completion of tasks and follow-up on...

  • Executive Assistant to the Executive Director

    4 weeks ago

    St. Thomas, Ontario, Canada St. Thomas Elgin General Hospital Full time

    Job Title: Executive Assistant to the Executive DirectorJob Summary:The Executive Assistant to the Executive Director provides high-level administrative support to the Executive Director of the St. Thomas Elgin General Hospital Foundation. This role requires a self-directed individual with excellent organizational skills, attention to detail, and the ability...

  • Executive Chef Assistant

    4 weeks ago

    St. John's, Newfoundland and Labrador, Canada Ontario Limited Full time

    Job Title: Executive Chef AssistantJob Summary: We are seeking a highly skilled and experienced Executive Chef Assistant to join our team at Ontario Limited. As an Executive Chef Assistant, you will be responsible for assisting the Executive Chef in the preparation and cooking of complete meals or individual dishes and foods.Responsibilities:Assist the...

  • Executive Chef Assistant

    4 weeks ago

    St. Catharines, Ontario, Canada Chang Noi's Authentic Thai Cuisine Full time

    Job Title: Executive Chef AssistantJob Summary: We are seeking a highly skilled and experienced Executive Chef Assistant to join our team at Chang Noi's Authentic Thai Cuisine. As an Executive Chef Assistant, you will be responsible for assisting the Executive Chef in the preparation and presentation of our dishes, as well as maintaining the highest...

  • Executive Assistant

    5 months ago

    Prince Albert, Canada Sturgeon Lake First Nation Full time

    Executive Assistant Sturgeon Lake First Nation Main Duties - Take minutes of meetings using note-taking skills and procedures for the purpose of transcription. - Prepare and record Band Council Resolutions (BCR) - Analyze incoming and outgoing memoranda, submissions, and reports and prepare and coordinate the preparation and submission of summary briefs...

  • Executive Chef Assistant

    6 days ago

    St. John's, Newfoundland and Labrador, Canada Cedar Enterprises Ltd. Full time

    About Cedar Enterprises Ltd.Cedar Enterprises Ltd. is a dynamic and fast-paced organization seeking an Executive Chef Assistant to join our team. This role offers the opportunity to work in a restaurant setting, where you will be responsible for preparing and cooking complete meals or individual dishes and foods. If you are detail-oriented and have excellent...

  • Executive Assistant

    6 months ago

    St. John's, Canada Nutra Holdings Full time

    At Nutra Holdings, our culture is fuelled by a passion for empowering individuals on their journey to peak fitness and wellness. As a leading sports nutrition and wellness company headquartered in the city of St. John’s, Newfoundland, we take pride in housing multiple brands that specialize in the supplement space. Our commitment is centered around...

  • Executive Chef Assistant

    5 days ago

    St. John's, Newfoundland and Labrador, Canada Oak View Group Full time

    **Oak View Group is seeking an experienced Executive Chef Assistant to join our team**.We are a dynamic company that prides ourselves on providing exceptional service to our guests. As an Executive Chef Assistant, you will play a key role in the success of our kitchen operations.The salary for this position is estimated at $22.50 per hour, with opportunities...

  • Assistant Manager

    5 months ago

    St. Albert, Canada Planet Fitness Full time

    **Assistant Manager** **Essential Duties and Responsibilities**: - The ability to understand and drive club metrics in alignment with business performance - Thorough development of knowledge of club services, programs and products as well as current knowledge of key competitors - Assist in the interviewing and recruitment process by completing initial...

  • Assistant Manager

    2 months ago

    St. Albert, Canada Planet Fitness Full time

    **Assistant Manager** **Essential Duties and Responsibilities**: - The ability to understand and drive club metrics in alignment with business performance - Thorough development of knowledge of club services, programs and products as well as current knowledge of key competitors - Assist in the interviewing and recruitment process by completing initial...