Executive Assistant
7 months ago
Global Traffic Group, the leader in innovating ways to save lives, make roadways safer and create smarter, more efficient communities, is seeking a full-time **Executive Assistant - COO**. This position will be exciting and challenging, so if you are up for a new opportunity, please submit your expression of interest.
If you are self-motivated, thrive in fast-paced environments, take great pride in your work, and love being counted on, this role could be for you You will be a valuable executive partner to the COO, who needs you to be able to adjust and adapt to the ever-changing demands of the day. We are looking for an ambitious and energetic Executive Assistant who can hit the ground running. Your ability to multi-task, be a self-starter and have a high level of resourcefulness will significantly contribute to your success in this role.
**Company Values**:
Global Traffic Group is committed to its core values of **Mastery**, **Team Player**, **Visionary**, and **Get it Done**. We are looking for individuals who align with these values.
- **Mastery**: We value individuals dedicated to continuous learning and excellence in their field.
- **Team Player**: Collaboration & honest communication are essential in achieving our vision of safer roadways and smarter communities. Our teams show up and support each other.
- **Visionary**: Our goal is to innovate ways to save lives and create more efficient communities. We are looking for forward-thinkers who can think outside the box, develop innovative solutions, and have great ideas to contribute to our mission.
- **Get it Done**: We are results-driven and focused on achieving our goals. We need proactive and action-oriented individuals who can handle their role's responsibilities with diligence and a positive, helpful attitude.
**Responsibilities (Including but not limited to the following)**
**_ Administrative Support:_**
- Spearhead streamlined standard operating procedures and administrative processes.
- Proactively prompt and flag priorities.
- Facilitate meetings, meeting minutes, agendas, and action items.
- Maintains a well-organized environment to enable success with high attention to detail.
- Ensure strict confidentiality and the utmost discretion are maintained in handling sensitive information and communicating with all stakeholders.
**_ Executive & Leadership Support:_**
- Deliver executive administrative tasks to ensure efficient and effective workflow, communications, and operations.
- Partner with the executive team to anticipate and address corporate issues.
- Facilitates communication from strategic project teams, department managers, and business unit leaders to strengthen organization alignment and coordination.
- Coordinates the logistics of executive team meetings, seminars, workshops, special projects, and events. Responsible for recording, preparing and distributing minutes of management meetings.
- Act as a liaison between the COO and internal/external stakeholders.
- Manage the preparation of background and supporting material, meeting documents and PowerPoint presentations for the COO with mínimal direction.
- Prepare agendas, documents, and presentations for meetings attended by the COO.
- Ensure the COO is well-prepared and informed for all engagements.
- Manage calendars, planning, and agendas and promote an efficient approach to leadership time management. Manage travel requirements to domestic and international locations.
**_Special projects & proposal writing support:_**
- Actively participates in proposal writing in response to RFPs. Collaborate with cross-functional teams to gather necessary information for proposal content.
- Light project management responsibilities in support of the COO.
- Assist in the coordination and execution of unique projects and initiatives as assigned by the COO.
- Conduct research and provide background information as needed.
- Conduct research and prepare reports for the COO to help inform decision-making.
**_ Team Collaboration:_**
Build and maintain positive working relationships internally and externally.
- Can maintain a realistic balance among multiple priorities while working in a high-volume & fast-paced environment with tight deadlines.
- Is driven and able to collaborate independently with the COO and follow directions.
- Has high attention to detail with extremely high standards of literacy.
- Is a master relationship builder who can use high levels of discretion.
- Highly organized and passionate about process improvement.
- Maintains a high level of professionalism and confidentiality.
- Demonstrates a trustful, positive, respectful, and resourceful mindset.
- Fluent in English with excellent written and verbal communication skills.
- Excellent analytical skills with strong attention to detail.
- Proven ability to identify, assess, and solve problems.
- Experience with committees, agendas, meeting minutes and follow-up.
- Strong organization and planning skills.
- Displays a posit
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