Executive Assistant

4 months ago

St John's, Canada Nutra Holdings Full time

At Nutra Holdings, our culture is fuelled by a passion for empowering individuals on their journey to peak fitness and wellness. As a leading sports nutrition and wellness company headquartered in the city of St. John’s, Newfoundland, we take pride in housing multiple brands that specialize in the supplement space. Our commitment is centered around championing our customers' success in realizing their fitness, health, and wellness aspirations.

In our culture, excellence is not just encouraged; it's the standard. We believe in pushing boundaries, exploring new horizons, and continuously evolving to stay at the forefront of sports nutrition and wellness. Here, ideas are not only welcomed but celebrated, and every team member plays a vital role in shaping the future of our industry.

**Overview**:
Embark on a dynamic role that blends the responsibilities of an Executive Assistant with the excitement of being the Office Manager. As the anchor for the CEO, COO, and CFO, you will play a key role in shaping and cultivating a dynamic office environment ensuring seamless operations across various functions.

**Responsibilities**:
**Executive Support & Office Management**:

- Efficiently handle a diverse range of personal and administrative tasks for the CEO, COO, and CFO.
- Act as the maestro of their calendars, orchestrating a dynamic lineup of appointments and meetings.
- Juggle the logistics of office and administration supplies, and operational elements to ensure the office functions like a well-oiled machine.

**Travel Planning**:

- Plan and execute epic travel experiences and itineraries, ensuring seamless journeys for the leadership team.

**Meeting Coordination**:

- Prepare and organize materials for executive meetings, ensuring timely distribution and follow-up with finesse.

**Onboarding Facilitation**:

- Facilitate the onboarding process for new team members, ensuring a warm welcome and a seamless integration into the company culture.

**Event Coordination**:

- Coordinate thrilling events such as trade shows, employee engagement activities, office socials, and high-powered conferences.

**Records Management**:

- Manage the records of company policies and procedures, ensuring they are up-to-date and easily accessible.

**Qualifications**:

- Diploma in Business/Office Administration or previous relevant experience
- Driver’s license and own vehicle
- Proficiency in Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc.)
- Knowledge of Google (Gmail, Calendar, Docs, Sheets)
- Strong interpersonal and communication skills, both written and verbal.
- Ability to prioritize multiple tasks with excellent time management skills

**What we can offer**:

- A pretty cool work environment - just ask any of our current staff
- You've got the skills for the job and deserve proper compensation We offer competitive salaries so you can bring your best self to work.
- We offer health insurance, including dental and EFAP, as well as a sweet health and wellness program and Group RRSP with employer matching - so don’t worry, we got you.
- High-performing people need a healthy balance. Take advantage of our office gym
- Live the brands you work on. Free monthly supplement orders from our four brands, Jacked Factory, Transparent Labs, Nested Naturals and Cira Nutrition.
- Snacks to get you through the day. We’ve got a fully stocked kitchen with tea, coffee, and other office snacks.
- Who doesn’t love lunch? That’s why we do regular team lunches, some of our local favorites are Toslow, Piatto, and Manna.
- Our team never stops learning. We provide self-development assistance so you can continue to grow your career in, and out of the office.

**Benefits**:

- Dental care
- Employee assistance program
- Life insurance
- Paid time off
- Tuition reimbursement
- Vision care

Schedule:

- 8 hour shift
- Monday to Friday

Work Location: In person

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