Executive/Hr Assistant

2 weeks ago

St John's NL, Canada Score Group Full time

About the Role

At an exciting time to join the Score Group team, we are seeking a proactive Executive Assistant to support activities. Reporting to the Business Unit Director, the incumbent plays a crucial role in ensuring the efficient and compliant operation of our administrative and office management activities towards all related work for Score (Canada) Ltd. and Americas.

The Executive Assistant provides high-level administrative support to the Business Unit Director (BUD) and Human Resources Manager, Americas, ensuring efficient operation and communication within the executive office. This role requires exceptional organizational skills, attention to detail, and the ability to handle sensitive information with discretion.

Join us in shaping the future of our global operations. Apply today and be part of a team that values excellence and innovation in every industry we serve.

Responsibilities

Administrative Support:

  • Manage and maintain executive schedules, including appointments, meetings, and travel arrangements.
  • Prepare and edit correspondence, reports, and presentations.
  • Handle incoming calls, emails, and other communications with professionalism and confidentiality.
  • Coordinate and organize meetings, including agenda preparation, logistics, and note-taking. Ensure timely follow-up on action items and commitments made during meetings.
  • Coordinate, plan and book travel itineraries, accommodations, and transportation for management and staff business. Prepare travel expense reports and manage related budgeting.
  • Assist in the planning and execution of special projects as directed by the Business Unit Director and senior management. Monitor project timelines and deliverables, ensuring timely completion.
  • Assist and serve as the primary point of contact between management and internal/external stakeholders. Facilitate communication and ensure that messages are delivered clearly and promptly.
  • Manage sensitive information with the utmost confidentiality and integrity.
  • Exercise discretion in dealing with confidential matters.
  • Build and maintain relationships with key stakeholders, both internal and external.
  • Represent the company in a professional manner at all times.

Office Management:

  • Oversee day-to-day office operations to ensure efficiency and smooth workflow.
  • Oversee office supplies and inventory, ensuring availability and cost-effectiveness, and place orders when necessary.
  • Implement and maintain efficient filing systems and organizational processes.
  • Coordinate office maintenance, including cleanliness and repairs.
  • Work with IT departments or vendors to resolve technical issues and manage office communication systems (e.G., phone systems, email accounts).
  • Maintain office culture by organizing employee engagement activities.
  • Foster a positive and productive office environment, ensuring team members have the tools and resources needed to succeed.

HR Department Support

  • Assist the HR Manager with the recruitment process, including posting job openings, scheduling interviews, and communicating with candidates.
  • Coordinate employee onboarding and orientation processes, ensuring all necessary paperwork is completed and new hires are properly introduced to the office environment.
  • Help with maintaining employee records, ensuring they are up to date and compliant with company policies and regulations.
  • Assist with organizing employee training sessions, seminars, or workshops as directed by HR.
  • Track and manage employee leave requests (sick days, vacations, etc.) in coordination with HR.
  • Support in administering employee benefits, ensuring new hires are enrolled in health insurance, retirement plans, and other employee perks.

Qualifications & Experience

  • Proven experience in office management or a similar administrative role.
  • Strong organizational and time-management skills.
  • Excellent communication and interpersonal skills.
  • Proficiency with office software (Microsoft Office Suite, Google Workspace, etc.).
  • Problem-solving ability and attention to detail.
  • Ability to handle confidential information with discretion.
  • Ability to support and work collaboratively with HR functions.

Behaviours and Skills

  • Familiarity with HR processes (e.G., recruitment, payroll, benefits administration).
  • Ability to work independently, following training.
  • Excellent attention to detail.
  • Excellent communication skills.
  • Build skill sets and engage in ongoing training.
  • Embrace change and developments.

About Us

With facilities in over thirty locations spanning five continents, Score employs more than 2000 people, including 230 apprentices. The development of future talent is at the heart of everything we do. A global leader in valves, emissions management and gas turbine solutions, the provision of an extensive range of services across multiple global markets makes Score a dynamic workplace where no two days are the same. Combining the legacy of 40+ years’ industry experience with ever-evolving ideas and innovation, our energetic team is working together to make a real difference in the journey towards a sustainable future and we’re always ready to embrace fresh ideas and talent.

If you like the sound of an attractive salary, contributory pension, an excellent benefits package, and the opportunity to work as part of a global organisation that’s passionate about people development, we’d love to hear from you

Application Process

Are you the right person to play an integral part in that journey? If you wish to apply, please send your CV to ame-careers@score-group.com

Please note the vacancy will be closed when the successful candidate has been identified.

Opportunity for all

We welcome applications from all and appoint based on merit. We’re committed to promoting diversity and inclusion throughout our organisation and remain committed to developing an open-minded, global culture.

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