Executive and Human Resources Administrative Assistant

2 weeks ago

St John's NL, Canada Score Group Full time

About the Role At an exciting time to join the Score Group team, we are seeking a proactive Executive Assistant to support activities. Reporting to the Business Unit Director, the incumbent plays a crucial role in ensuring the efficient and compliant operation of our administrative and office management activities towards all related work for Score (Canada) Ltd. and Americas.

The Executive Assistant provides high-level administrative support to the Business Unit Director (BUD) and Human Resources Manager, Americas, ensuring efficient operation and communication within the executive office. Administrative Support:

Manage and maintain executive schedules, including appointments, meetings, and travel arrangements.
Assist in the planning and execution of special projects as directed by the Business Unit Director and senior management. Monitor project timelines and deliverables, ensuring timely completion.
Office Management:

Oversee day-to-day office operations to ensure efficiency and smooth workflow.
Oversee office supplies and inventory, ensuring availability and cost-effectiveness, and place orders when necessary.
Coordinate office maintenance, including cleanliness and repairs.
Work with IT departments or vendors to resolve technical issues and manage office communication systems (e.phone systems, email accounts).
Maintain office culture by organizing employee engagement activities.
Foster a positive and productive office environment, ensuring team members have the tools and resources needed to succeed.

HR Department Support
Assist the HR Manager with the recruitment process, including posting job openings, scheduling interviews, and communicating with candidates.
Coordinate employee onboarding and orientation processes, ensuring all necessary paperwork is completed and new hires are properly introduced to the office environment.
Help with maintaining employee records, ensuring they are up to date and compliant with company policies and regulations.
Assist with organizing employee training sessions, seminars, or workshops as directed by HR.
in coordination with HR.
Support in administering employee benefits, ensuring new hires are enrolled in health insurance, retirement plans, and other employee perks.

Proven experience in office management or a similar administrative role.
Proficiency with office software (Microsoft Office Suite, Google Workspace, etc.).
Ability to support and work collaboratively with HR functions.

Familiarity with HR processes (e.recruitment, payroll, benefits administration).
Ability to work independently, following training.
Build skill sets and engage in ongoing training.
With facilities in over thirty locations spanning five continents, Score employs more than 2000 people, including 230 apprentices. The development of future talent is at the heart of everything we do. A global leader in valves, emissions management and gas turbine solutions, the provision of an extensive range of services across multiple global markets makes Score a dynamic workplace where no two days are the same. If you like the sound of an attractive salary, contributory pension, an excellent benefits package, and the opportunity to work as part of a global organisation that’s passionate about people development, we’d love to hear from you

We’re committed to promoting diversity and inclusion throughout our organisation and remain committed to developing an open-minded, global culture.

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