Executive Assistant

3 days ago

St Catharines, Canada Niagara Association of REALTORS® Full time

**Summary**

Reporting to the Executive Officer (EO), the Executive Assistant (EA) understands the critical role exceptional administration plays in assisting a high-performance not-for-profit association. The EA possesses a strong client-service work ethic, background in governance, and general knowledge of organized real estate. The EA has a passion for collaborating to achieve goals and is equipped to contribute their top-tier skills to support the Executive Office of the Niagara Association of REALTORS® (NAR).

The Executive Assistant works well under pressure, with the ability to complete tasks independently without direction and must be able to prioritize their workload effectively. The nature of this position requires someone who can perform with a high degree of confidentiality and accuracy. They must have a proven ability to maintain or exercise considerable tact, judgment, and diplomacy while always maintaining exemplary poise and a professional image.

The Executive Assistant holds an integral role for the operations of the Association and delivery of the strategic plan to its Members. As such, the EA is a seasoned professional with excellent communication, critical thinking, organizational, and discretionary skills. The EA has strong interpersonal skills, with the ability to deal effectively with all levels of the Association. Excellent attention to detail and follow-through with the ability to plan, organize, and control large and small projects through to completion is a priority of the EA.

The Executive Assistant works independently towards the completion of their Canadian REALTOR® Association Executive (CRAE) designation through the guidance of the EO.

**Key Responsibilities**

The key responsibilities outlined below are interpreted as being descriptive in nature and are not an exhaustive list of all possible job requirements, tasks, and duties.
- Executive Administration Support for the Executive Office_
- Anticipates and organizes the EO’s priorities and provides effective and timely support.
- Full discretion and management of calendar and contacts for the EO. Coordinates and delivers meeting invitations and agendas to attendees, manages meeting rooms in-office, virtually and off-site and arranges for IT resources and refreshments in support of a smooth and efficient meeting facilitation.
- Prepares comprehensive, informative, and professional reports and presentations to support the Executive Officer.
- Arranges all travel, registrations and confirmations for the Board of Directors, Executive Office, and Staff in compliance with the travel policy of the NAR.
- Provides historical reference by defining procedures for retention, protection, retrieval, transfer, and disposal of records.
- Maintains professional and technical knowledge by attending educational workshops, professional development opportunities, reviewing professional publications, establishing personal networks, and participating in professional societies with the EO.
- Ensures all Association By-law and Policy Manuals are updated as per minutes of the Membership and Board of Directors meetings and distributed to Members as needed.
- Acts as the publishing editor of all correspondence prepared for the Association by the Communications Coordinator.
- Responds to all general inquiries to the Executive Office on behalf of the EO.
- Supports other NAR Staff Members at the request of the EO.
- Board Governance Administration_
- Serves as a key contact for all Board of Directors and board related activities.
- Assists the EO in all logistics of preparation for Board of Directors, Membership, Committee, Task Force and Staff meetings including assistance to the Chair, agenda preparation, reports, recording minutes, research and executing action plans.
- Assists the EO and/or staff liaison with all support required for committee work, including integration of results and progress according to committee and task force mandates and the strategic plan.
- Special Projects Coordination_
- Assists the Executive Office with the planning, organizing and execution of the NAR Annual General Meeting and Special General Meetings (when needed).
- Coordinates the administrative requirements for the Annual and Special General Meetings, Electronic Election of Directors, and Annual Strategic Planning Session of the Directors.
- Coordinates the annual Corporate Sponsorship Package of the NAR, acting as liaison between current corporate sponsors while identifying opportunities for new corporate sponsorships for the Association.
- Collaborates with the Manager, Member Services to ensure full management of logistics of NAR-lead events.

**Working Conditions**
- Scheduled work week will be Monday to Friday 8:30am to 4:30pm with the flexibility to facilitate Association events and meetings outside of the normal workday.
- All hours outside of the normal workday to be approved by the Executive Officer and recorded as Lieu/Banked Time in PayWorks.
- Tra

  • Executive Assistant

    3 days ago

    St. Catharines, Canada Hospice Niagara Full time

    Hospice Niagara is currently seeking a full-time, permanent** Executive Assistant.** Reporting to the Executive Director, the Executive Assistant provides high-level administrative support such as: - Preparing correspondence, maintaining schedules, coordinating meetings, planning and executing special events, handling information requests, receiving...

  • Executive Assistant

    1 week ago

    St. Catharines, Canada Niagara Health Foundation Full time

    Reporting directly to the President and CEO, the Executive Assistant provides executive support in a one-on-one working relationship. The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Office of the President. The Executive Assistant also serves as a liaison to the board...

  • Executive Assistant

    1 week ago

    St. Catharines, Canada Iron Will Raw Inc. Full time

    **Job Opportunity** Iron Will Raw is currently seeking an ambitious, dedicated, and professional Executive Assistant to join its growing team. Reporting to the President & CEO, the Executive Assistant is responsible for by providing direct support to the President and CEO in all business activities. This position will be responsible for managing schedules,...

  • Executive Administrative Assistant

    24 hours ago

    St. Catharines, Canada Martech Industrial Full time

    We are looking for a competent Executive Administrative Assistant to provide personalized secretarial and administrative support in a well-organized and timely manner. You will work on a one-to-one basis on a variety of tasks related to executive’s working life and communication. **Job Types**: Full-time, Part-time **Salary**: $48,482.00-$51,468.00 per...

  • Executive Assistant, Ft

    2 weeks ago

    St. Catharines, Canada Niagara Health System Full time

    Reporting directly to the Executive VP, Clinical Operations, and CNE, the incumbent will provide executive administration support, while professionally representing Niagara Health to internal and external partners. The Executive Assistant serves as a liaison within Clinical Operations to organizational leaders from NH, internal partners (i.e. Finance,...

  • Executive Assistant, Practice, Clinical Support and

    2 days ago

    St. Catharines, Canada Niagara Health System Full time

    Reporting directly to the Executive Vice-President, Practice, Clinical Support and Chief Nursing Executive, the incumbent will provide executive administration support, while professionally representing Niagara Health to internal and external partners. The Executive Assistant serves as a liaison to organizational leaders from NH, internal partners (i.e....

  • Executive Assistant, Office of The Vice-provost

    2 days ago

    St. Catharines, Canada Brock University Full time

    **A Day in the Life ** Reporting to the Vice-Provost, Indigenous Engagement, the Executive Assistant provides a broad range of confidential and executive level administrative support to the Vice-Provost, Indigenous Engagement and Managers in the Indigenous Engagement department and Aboriginal Student Services (AbSS). The Executive Assistant is responsible...

  • Assistant General Manager/Executive Chef

    3 weeks ago

    St. Catharines, Ontario, Canada Aramark Canada Full time

    Aramark has an intriguing opportunity for an experienced Assistant General Manager who is also a talented Executive Chef for our culinary operations at Brock University in St. Catharine's, ON. Reporting to the General Manager, The Assistant General Manager/Executive Chef will oversee the daily food service and will be responsible for the profitable...

  • Assistant General Manager/Executive Chef

    4 weeks ago

    St. Catharines, Ontario, Canada Aramark Canada Full time

    Aramark has an intriguing opportunity for an experienced Assistant General Manager who is also a talented Executive Chef for our culinary operations at Brock University in St. Catharine's, ON. Reporting to the General Manager, The Assistant General Manager/Executive Chef will oversee the daily food service and will be responsible for the profitable...

  • Assistant General Manager/Executive Chef

    3 weeks ago

    St. Catharines, Ontario, Canada Aramark Canada Full time

    Aramark has an intriguing opportunity for an experienced Assistant General Manager who is also a talented Executive Chef for our culinary operations at Brock University in St. Catharine's, ON. Reporting to the General Manager, The Assistant General Manager/Executive Chef will oversee the daily food service and will be responsible for the profitable...

  • Assistant General Manager/Executive Chef

    7 days ago

    St. Catharines, Ontario, Canada Aramark Canada Full time

    Aramark has an intriguing opportunity for an experienced Assistant General Manager who is also a talented Executive Chef for our culinary operations at Brock University in St. Catharine's, ON.Reporting to the General Manager, The Assistant General Manager/Executive Chef will oversee the daily food service and will be responsible for the profitable management...

  • Executive Assistant, Ft

    3 days ago

    St. Catharines, Canada Niagara Health System Full time

    Reporting directly to the EVP, Strategy & Communications, the incumbent will provide executive administration support, while professionally representing the organization to internal and external partners. The Executive Assistant serves as a liaison to the different organizational leaders from NH, local and provincial government officials, hospital partners...

  • Executive Assistant

    5 days ago

    St. Catharines, Canada WEB Inc. Full time

    Assist the President/CEO in office administration, scheduling, travel planning, purchasing, social media marketing, PowerPoint presentations, Photoshop documents, events management, agent and client services. Some evening and weekend work required. Other benefits based on experience. **Job Types**: Full-time, Permanent **Salary**: $50,000.00-$60,000.00...

  • Executive Chef and General Manager Assistant

    7 days ago

    St. Catharines, Ontario, Canada Aramark Canada Full time

    We are seeking a highly skilled Executive Chef and General Manager Assistant to join our team at Aramark Canada. This individual will be responsible for overseeing the daily food service and managing the profitable operations of our culinary services under contract with the Client.Responsibilities:Develop marketing strategies to grow catering and retail...

  • Assistant General Manager/Executive Chef

    3 weeks ago

    St. Catharines, Ontario, Canada Aramark Canada Full time

    Aramark has an intriguing opportunity for an experienced Assistant General Manager who is also a talented Chef for our culinary operations at Brock University in St. Catharine's, ON. Reporting to the General Manager, The Assistant General Manager – Director of Culinary will oversee the daily food service and will be responsible for the profitable...

  • Assistant General Manager/Executive Chef

    7 days ago

    St. Catharines, Ontario, Canada Aramark Canada Full time

    Aramark has an intriguing opportunity for an experienced Assistant General Manager who is also a talented Chef for our culinary operations at Brock University in St. Catharine's, ON. Reporting to the General Manager, The Assistant General Manager – Director of Culinary will oversee the daily food service and will be responsible for the profitable...

  • Assistant General Manager/Executive Chef

    4 weeks ago

    St. Catharines, Canada Aramark Canada Full time

    Aramark has an intriguing opportunity for an experienced Assistant General Manager who is also a talented Executive Chef for our culinary operations at Brock University in St. Catharine’s, ON.Reporting to the General Manager, The Assistant General Manager/Executive Chef will oversee the daily food service and will be responsible for the profitable...

  • Assistant General Manager/executive Chef

    3 weeks ago

    St. Catharines, Canada Aramark Full time

    Aramark has an intriguing opportunity for an experienced Assistant General Manager who is also an Executive Chef to support the General Manager in our culinary operations at Brock University in St. Catharine’s, ON. The Assistant General Manager/Executive Chef will oversee the daily food service and will be responsible for the profitable management of...

  • Assistant General Manager/executive Chef

    4 weeks ago

    St. Catharines, Canada Aramark Full time

    Requisition #: 564167 - Location: St. Catharines, ON, CA, TBA - Career Area: Professional & Management - Description: Aramark has an intriguing opportunity for an experienced Assistant General Manager who is also an Executive Chef to support the General Manager in our culinary operations at Brock University in St. Catharine’s, ON. The Assistant General...

  • Assistant General Manager/Executive Chef

    3 weeks ago

    St. Catharines, Canada Aramark Canada Full time

    Aramark has an intriguing opportunity for an experienced Assistant General Manager who is also a talented Executive Chef for our culinary operations at Brock University in St. Catharine’s, ON. Reporting to the General Manager, The Assistant General Manager/Executive Chef will oversee the daily food service and will be responsible for the profitable...