Pa & Office Administrator

5 months ago

Toronto, Canada TradingHub Full time

**About TradingHub**

Founded in 2010, TradingHub is a disruptive financial technology (FinTech) company. Our clients are made up of Leading investment banks, asset managers, hedge funds, commodity houses, and brokerage firms (collectively representing over 20 trillion dollars of AUM). TradingHub's AI-assisted Software Products offer market-leading trade data analysis in the following areas: Market Abuse; Operational Risk; Best Execution; Anti Money Laundering and Comms Surveillance.

Situated close to the Harbourfront in Downtown Toronto, our Canadian office offers a unique working experience. Our small, dynamic team operates closely with our London and New York offices, from a location that offers a high level of prestige and convenience.

**The Role**

We are seeking a proactive PA and Office Administrator to support the Regional Head and manage daily operations at our Toronto office. You'll collaborate with the London-based Facilities Manager to maintain a consistent office environment with our Head Office in London. This role may include occasional HR administration tasks, demanding strong time management and discretion. This is an exciting opportunity to join a growing team, in this pivotal role you will become a valuable business partner to the Regional Head and work closely with the London-based PA team.

**PA duties will include**:

- Organising meetings and scheduling appointments, ensuring agendas and papers are shared in advance
- Plan and oversee work to ensure the Reginal Head's priorities are met and goals achieved
- Manage information flow across the team, in a timely and accurate manner
- Performing data entry, including updating records and databases such as HubSpot
- Assist with the marketing and branding, including preparing documents/materials
- Deliver a best in class customer experience at all interactions

**Office administration duties will include**:

- Providing customer service excellence including visitor management
- Ensure smooth office operations, managing meeting room requests and set up, inventory of office supplies and equipment etc.
- Organising company events (internal and external)
- Be the office representation for any building management liaisons with regular meetings
- Be actively involved with any ESG initiatives or H&S requirements
- Ensure office is updated and compliant with all office protocols

**HR duties will include**:

- Ad hoc support with HR tasks
- Update our HRIS (BambooHR) and ATS (Workable);
- Assist in facilitating onsite interviews in the office.

**Requirements**:
**Essential Skills/Competencies**
- Experience in a customer/client-facing position ideally from a financial services setting
- Attention to detail
- Organised and punctual
- Excellent written and spoken English
- Self-motivated and goal-oriented
- Driven and able to work on their own to solve problems
- Communication skills (verbal and written)
- Diary and inbox management
- IT skills (Microsoft Office software essential, Hubspot desirable)
- Teamwork/interpersonal skills
- A passion to progress into either a PA, Office Management or Project Management related role.

**Benefits**

**Why should you apply?**
- ** Ambition**:Extremely fast-growing company with an uncapped potential, offering every colleague a broad range of experience and plenty of opportunities for internal movement, as well as rapid career progression. Vibrant company culture full of uniquely talented and friendly colleagues with regular social perks to build camaraderie.
- ** Flexibility**:Flexible working policy (up to 2 days a week remote); 25 days holiday + public holidays, informal dress code and excellent work/life balance..
- **Reward**:Highly competitive compensation plus annual discretionary bonus and discretionary share option scheme.
- **Support**:Annual personal training budget, private healthcare (medical and dental), company pension plan, life insurance (Canada Life)
- **Location**:Located on the corner of Yonge Street and Temperance Street this contemporary business centre is situated a short walk from two TTC subway stations and the PATH.

A full copy of our diversity equity and inclusion policy will be made available to you upon request.

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