Office Services Coordinator

4 weeks ago

Toronto, Canada Head Office Full time

**Company**: Canada Lands
**Location**: 1 University Ave Suite 1700, Toronto, ON
**Employment Status**: Employee (Full-Time)

**Short Summary**:
Reporting to the Director, Human Resources with a dotted line to the Chief Human Resources Officer (CHRO), the Office Services Coordinator and HR Executive Assistant provides executive and administrative support, and assists in the daily operation of the Toronto Office, as well as the Human Resources department. The Office Services Coordinator and HR Executive Assistant serves as Receptionist and key contact for Property Management and Security representatives and is the main point of contact for the CHRO’s office.

**OFFICE ADMINISTRATION**
- Greets all visitors and clients, notifies of arrival, providing appropriate level of hospitality, i.e., refreshments, wifi password, etc.
- Answers all incoming calls, providing general information to callers, transferring to the appropriate parties or relaying messages, as required.
- Performs liaison function with property management of premises and acts as a conduit for all building tenant notifications.
- Acts as liaison for building security and Human Resources to ensure appropriate access at all times for employees, contractors and visitors.
- Organizes meetings; sets up boardroom for meetings (i.e. food, equipment, etc.).

**HUMAN RESOURCES ADMINISTRATIVE SUPPORT**
- Tracks, processes and submits annual fitness and office equipment reimbursements for all eligible employees. In conjunction with Payroll Services, conducts quarterly audits on fitness reimbursements.
- In collaboration with HR Associate coordinates the annual service award presentation.
- Assists the development and administration CLC’s wellness program, including wellness training sessions, wellness events and ‘lunch and learns’, as required. Liaises with third party companies pertaining to wellness services (Employee and Family Assistance Program “EFAP”, and other employee wellness events, i.e. CN Tower Stair Climb, Big Bike Ride, Wellness Wednesday).
- Member of the Joint Health and Safety Committee at 1 University Ave.
- Special HR projects, as assigned.

**EXECUTIVE ASSISTANT SUPPORT**
- Maintains and provides administrative support for the CHRO including making travel arrangements, preparing expenses, payment vouchers, ordering and maintenance of stationery supplies or equipment.

**Qualifications**:

- Preference for some post-secondary education.
- One to three years of experience in business administration, human resources or office administration required.
- Proficiency with the use of standard office software, including Microsoft Word, Excel, Powerpoint and Outlook.
- Bilingualism (English/French) required.

**Working Conditions**:

- Able to work under pressure to meet tight deadlines, conflicting demands, frequent interruptions, and heavy work loads.- Working in an office environment.- Light to infrequently moderate physical effort; Requires handling of light and moderate weight objects including office equipment and other office supplies.WHAT WE DO

Canada Lands Company is a self-financing, federal Crown corporation that specializes in real estate, development and attractions management. The company’s goal in all it does is to produce the best possible benefit for Canadian communities and the Government of Canada. Canada Lands Company works to achieve its mandate with industry leading expertise; the company prides itself on its consultation based approach to pursuing community-oriented goals, environmental stewardship and heritage commemoration with all its projects across Canada.

The company’s activities ensure that former government properties are redeveloped or managed in accordance with their highest and best use, and that they are harmoniously reintegrated into local communities. Our goal is to help transform surplus parcels and reshape them to meet the needs of Canadians with inspiring and sustainable new neighbourhoods in which they can live, work and play.

Canada Lands Company CLC Limited is an equal opportunity employer that is committed to inclusive, barrier-free recruitment and selection processes. In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code, Canada Lands Company is proud to provide employment accommodation during the recruitment, selection and/or assessment processes. Should you require an accommodation, please inform us as soon as possible and we will work with you to meet your accessibility needs.

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