Office Services Administrator

7 months ago

Toronto, Canada Toronto Head Office - Primaris REIT Full time

**Office Services Administrator**:
Primaris REIT is currently hiring a dedicated and enthusiastic Office Services Administrator to join our team at our Head Office in Toronto, ON. If you have exceptional organizational skills and a keen attention to detail, and thrive in a dynamic, fast-paced environment, this exciting opportunity is perfect for you

As the Office Services Administrator you are instrumental in maintaining the seamless daily operations of our two Toronto office locations. This pivotal role encompasses a diverse range of administrative and clerical responsibilities aimed at bolstering the overall efficiency of our workplace. You will be supporting management through various reception & office tasks and provide administrative assistance to the People + Culture Team.
- Open and close reception daily ensuring proper security measures are followed
- Greet all visitors and staff in friendly and professional manner
- Organize and maintain Office Services documentation, contracts, contacts, etc.
- Receive, sort and deliver all incoming mail
- Coordinate and process outgoing mail and courier packages
- Take inventory of office and kitchen supplies and place orders when necessary
- Arrange for catering and other materials for meetings/events
- Set up meeting rooms/events
- Assist P+C Manager with ordering office equipment and furniture when needed as well as coordinate delivery and set-up of the furniture
- Liaise and follow up as needed with internal and external service providers
- Update Reception Procedures manual
- Arrange for building and office maintenance services when necessary
- Maintain and post office floor plans with employee data
- Assist in coordinating and set up of office social events
- Input of Office Services invoices into the accounts payable system (Yardi)
- Load/empty dishwashers in all kitchens and ensure they’re kept tidy and stocked appropriately
- Ensure all office supplies are organized and stocked appropriately
- Other duties as assigned

**Requirements**:

- 1-2 years work experience in an office environment or receptionist
- Completed or working towards college diploma in Office Administration, Human

Resources or similar field preferred
- Outstanding customer service and interpersonal skills
- Reliable and excellent time management
- Self-starter and proactive with demonstrated problem solving skills
- Ability to multitask, effectively prioritise and detail-oriented
- Experience using accounting system (preferably Yardi)
- Comfortable interacting socially with various levels of stakeholders
- Strong proficiency in MS Office (Word, Excel, Outlook)
- Experience using postage machines and on-line courier programs (i.e. FedEx)

Join us and play a vital role in providing outstanding experiences to our valued customers and tenants. We are seeking individuals with a positive attitude, excellent communication skills, and a strong commitment to ensuring customer satisfaction.

**How to Apply**:
If you are ready to embark on a rewarding career in the exciting world of real estate, we would love to hear from you

Join our team as a Office Services Administrator and contribute to creating a positive and welcoming shopping experience.

Primaris REIT is Canada's leading enclosed shopping centre-focused real estate investment trust.

We own and operate a portfolio of 11.6 million square feet of dominant enclosed shopping centres valued at approximately $3.2 billion at Primaris' share. Our vision is to champion and elevate retail for Canadians by creating an exceptional experience for our customers while maintaining a strong presence in the industry.

**Job Types**: Full-time, Permanent

**Benefits**:

- Company pension
- Dental care
- Disability insurance
- Employee assistance program
- Employee stock purchase plan
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Tuition reimbursement
- Vision care
- Wellness program

Schedule:

- Monday to Friday

Work Location: In person

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