Events Coordinator

6 months ago

London, Canada Info-Tech Research Group Inc. - Canada Full time

**Position Purpose**

At Info-Tech, we offer you fast-pace change and new experiences, flexibility, inclusiveness, learning & development, internal career mobility, measurement of the Employee Experience, and a culture built on strong relationships and support. This is where you want to be if you enjoy the exploration that comes with new ideas, changing business priorities, and business development.

As one of our Events Coordinators you play a critical role in the success of Info-Tech Global Events through execution of activities related to 3 primary categories: Events Strategy & Planning, Event Execution & Stakeholder Management, and Systems, Data & Reporting.

**What you will do, includes, but not limited to**:
**Planning & Stakeholder Management**
- Providing feedback and lessons learned to inform the annual Events Strategy and to improve planned events.
- Create, implement, and manage all process documentation, marketing collateral, communications, and the Event Calendars for Global Events.
- Maintain & update the annual Events budget.
- Ascertain stakeholder communication needs and build beneficial relationships with internal and external stakeholders, as the key point of contact for event communications.
- Take an active role in finding process improvements to drive increased efficiency

**Event Execution**
- Procure proposals and negotiate with vendors. Liaise with vendors and venues for all event logistics.
- Initiate, coordinate, and support efforts to publicize events, including websites, promotional material, marketing campaigns, onsite branding, social media, and videos.
- Coordinate details of and manage registrations for multiple events at a time, such as conferences, forums, virtual events, and sponsorships.
- Manage event timelines and tasks to control logistics, meet deadlines, and ensure a seamless event experience.
- Book and manage speakers and other performers, including scheduling, collecting deliverables, and arranging travel.
- Budget & order promotional event collateral, and coordinate all event-related shipments, and monitor for successful completion (including asset planning, preparation, packaging, labeling, and scheduling).

***Systems, Data & Reporting**
- Prepare reports such as event and participant status, expenditures, post-event reports and feedback, and other reporting as requested.

***Cross-Departmental Collaboration & Support**
- Stakeholder reporting - event status, post event reports, event evaluation

***To be successful, you will need**:
**Education and Experience**
- 1-3 years’ experience in Event Management, Hospitality, or similar field.
- Undergraduate degree or equivalent experience.
- Knowledge of facilities management, audio-visual, and proposal writing.
- Strong background in program management and execution.
- Understanding of social media in event settings.
- Sales enablement and/or Marketing experience an asset.
- Experience with event budgeting and vendor negotiation preferred.
- Experience using Salesforce and Cvent preferred.
- Presentation and facilitation experience considered valuable.
- History of gaining and maintaining trusted advisor status with management.
- **Travel Requirement**:Must be flexible and have ability to travel occasionally to support Info-Tech hosted, onsite events at locations both within and outside of North America.
- **Visa Requirement**:Must be eligible to obtain appropriate work Visa for cross-border work within North America and globally, if applicable.
- **Work Hours Requirements**: Must be available for after-hours work periodically, depending on support required across varied Global time zones.

**Skills & Attributes**
- Inclusion
- Knowledge Application, Problem Solving & Decision Making
- Project Management
- Writing Ability
- Business Development
- Managing Through Change & Uncertainty
- Dynamic Learning Mindset
- Ability to assess and manage risk and develop contingency plans.
- Strong problem-solving and management through stressful situations
- Strong communication and relationship building skills. High level of professionalism
- High degree of organization and prioritization skills
- Commitment to working required hours, including those above normal business hours at times to ensure events are successful.

**Info-Tech Research Group of companies** is an equal opportunity employer committed to diversity and inclusion and does not discriminate on the basis of any legally protected status or characteristic including Minority/Female/Sexual Orientation/Gender Identity/Disability/Veteran and are pleased to consider all qualified applicants. To that end, upon request, ITRG will ensure, to the extent possible, that accommodation be made available to applicants throughout the recruitment and hiring process.

  • Events Coordinator

    6 months ago

    London, Canada London Hunt and Country Club Full time

    **THE CLUB IS AN EMPLOYER OF CHOICE** Every Club employee has an important role to ensure the enjoyment of the facilities by all members. We know that our employees are vital to ensure the success of the Club and will hire, develop, and reward the best people available. The Club has partnered with local businesses which allow for savings opportunities for...

  • Event Coordinator

    1 week ago

    London, Ontario, Canada Royal Ashburn Golf Club Full time

    Seeking a skilled Event Coordinator for Royal Ashburn Golf Club. The ideal candidate will have 1-2 years of experience in event planning and management.About the RoleWe are looking for a detail-oriented and organized individual to oversee events at our golf club. As an Event Coordinator, you will be responsible for developing and implementing event plans,...

  • Event Coordinator Manager

    4 weeks ago

    London, Ontario, Canada Chick-fil-A Full time

    About Chick-fil-AChick-fil-A, Inc. is a leading quick-service chicken restaurant chain in the United States. Founded by S. Truett Cathy in 1946, the company has grown to become one of the most successful fast-food chains in the country.We are dedicated to creating remarkable food experiences that embody our commitment to excellence, genuine hospitality, and...

  • Events Coordinator

    6 months ago

    London, Canada Delta St John Full time

    At Crescent Hotels & Resorts, we are a team of hospitality professionals that are deeply connected to & proud of the exceptional experiences we provide for our guests. More than that, we know our Associates are the shining stars of what we do! _ - We understand what it takes to be a part of something great. We will encourage you to bring your true self to...

  • Senior Event Coordinator and Chef

    4 weeks ago

    London, Ontario, Canada GINO's PIZZA Full time

    Job Summary: We are seeking a skilled and experienced Senior Event Coordinator and Chef to join our team at GINO's PIZZA. As a key member of our culinary team, you will be responsible for coordinating special events, planning menus, and managing kitchen operations.

  • Administrative Coordinator for Church Events

    4 weeks ago

    London, Ontario, Canada LONDON ANTIOCH KOREAN CHURCH Full time

    Job DescriptionWe are seeking a highly organized and detail-oriented Administrative Coordinator to support the planning and execution of various events at the London Antioch Korean Church.Key Responsibilities:Event Planning: Assist in coordinating seminars, conferences, and other events, ensuring smooth logistics and timely completion of tasks.Administrative...

  • Event Supervisor

    6 months ago

    London, Canada Bellamere Winery & Event Centre Full time

    Job Overview. The objective of an Event Supervisor is to oversee and ensure the seamless execution of Weddings and Special Occasion Events. The Event Supervisor is responsible for ensuring that guests have an enjoyable and memorable experience while supervising and coordinating the activities of the event staff. The Event Supervisor plays a pivotal role in...

  • Coordinator, On-campus Events

    2 weeks ago

    London, Canada King's University College Full time

    **STAFF ASSOCIATION** **INTERNAL/ EXTERNAL JOB POSTING** **JOB TITLE**: Coordinator, On-Campus Events (Contract), Job Reference #202412-07C **DESCRIPTION**: - Coordinating the internal recruitment program (tours, school campus visits) as well as on campus events (i.e., Open Houses, guidance counsellor events, conferences) throughout the year. -...

  • Sales & Events Coordinator

    6 months ago

    London, Canada DoubleTree by Hilton London Full time

    **Holloway Lodging Corporation **is one of Canada’s largest lodging companies and our goal is to be one of North America's top-performing lodging companies. Holloway hotels operate under internationally recognized brands such as Holiday Inn®, Travelodge®, Super 8®, DoubleTree by Hilton®, Best Western®, Days Inn®, and Quality Inn and Suites...

  • Security Team Lead

    4 weeks ago

    London, Ontario, Canada SIGNAL 88 SECURITY OF LONDON ONTARIO Full time

    Job Title: Security Team Lead - Event CoordinatorWe are seeking an experienced Security Team Lead to coordinate events, programs, and activities at SIGNAL 88 SECURITY OF LONDON ONTARIO. This role requires a strong focus on ensuring the smooth operation of our operations.Key Responsibilities:Schedule Management: Coordinate schedules for events, programs, and...

  • Event Director

    2 months ago

    London, Canada Chick-fil-A | Wharncliffe & Wonderland Full time

    At Chick-fil-A, we are dedicated to creating remarkable food experiences that embody our commitment to excellence, genuine hospitality, and high-quality service. By hosting exceptional events, we aim to build lasting relationships with our guests and community partners, all while showcasing our delicious food offerings. We are currently seeking a full-time...

  • Event Director

    2 months ago

    London, Canada Chick-fil-A Full time

    Chick-fil-A, Inc., Founder S. Truett Cathy started the business in 1946, when he and his brother, Ben, opened an Atlanta diner known as The Dwarf Grill (later renamed The Dwarf House®). Through the years, that restaurant prospered and led Cathy to further the success of his business. In 1967, Cathy founded and opened the first Chick-fil-A restaurant in...

  • Company Branding

    6 months ago

    London, Canada Classic Fire + Life Safety Full time

    **C**ompany Description** Thank you so much for considering our company in your career search! Classic Fire + Life Safety is a leader in the fire protection and life safety industry because of our talented, knowledgeable, and motivated staff. We know that it is our people who make the difference, and we are looking to grow our team of passionate...

  • Communications and Events Manager

    6 months ago

    London, Canada Youth Opportunities Unlimited Full time

    _**Be the best YOU!**_ - **Being a part of Youth Opportunities Unlimited (YOU) means you have a shared passion for supporting youth in reaching their full potential. YOU is a place where your unique background, perspectives, and talents are valued, and help innovate new program ideas to best support youth in our community.**_ - **You can make your impact...

  • Part Time Volunteer and Special Events Coordinator

    7 months ago

    London, Canada The Salvation Army Full time

    The Volunteer/Special Events Coordinator is responsible for the coordination of the Volunteer Program and leadership of seasonal Special Events for London Community and Family Services. They also provide business/administrative support to the Executive Director. Connected by a common mission, they will work collaboratively with other Ministry Unit...

  • Event Supervisor

    6 months ago

    London, Canada Bellamere Winery & Event Centre Full time

    **We’re adding to our team!** Bellamere Winery & Event Centre is looking for a part-time Event Supervisor to join our team. Are you a skilled multitasker and leader? Do you enjoy weddings, events or celebrations of any kind? Are you outgoing, friendly and committed to exceptional guest experience? If so, we’d like to hear from you! - **Why join...

  • Event Supervisor

    2 months ago

    London, Canada The London Club Full time

    **JOB SUMMARY (ESSENTIAL FUNCTIONS)** Manage the service of members and guest events and dining. Supervise service staff. Greet and seat member and event organizers. Maintain order and cleanliness. Assure that member satisfaction standards are consistently attained while maintaining appropriate staffing levels.Receives and greets members and guests using...

  • Events & Community Engagement Manager

    3 months ago

    London, Canada London Children's Museum Full time

    **EVENTS & COMMUNITY ENGAGEMENT MANAGER** The London Children’s Museum (LCM) is looking for a highly creative, organized, professional, and well-rounded **Events & Community Engagement Manager** to join our team. Reporting to the Executive Director, this role will ensure the development and delivery of outstanding events, special guests, facility rentals,...

  • Event Planning Specialist

    19 hours ago

    London, Ontario, Canada EPIC PLANET FUN Full time

    **Job Title:** Event Planning SpecialistAt Epic Planet Fun, we are seeking an exceptional Event Planning Specialist to join our team. As an Event Planning Specialist, you will be responsible for overseeing the planning and execution of events.**Job Description:We are looking for a highly organized and detail-oriented individual who can effectively plan and...

  • Senior Marketing Event Strategist

    4 weeks ago

    London, Ontario, Canada Info-Tech Research Group Full time

    About the RoleInfo-Tech Research Group is seeking a highly experienced Senior Marketing Event Strategist to join our dynamic marketing team. As a key member of our team, you will play a critical role in driving our communication strategy and execution for all events, from large conferences to hosted and partner events.Main ResponsibilitiesDevelop and execute...