Office Administrator/bookkeeper- 4-month Contract

2 months ago

Surrey, Canada Advance Lumber & Pallet Full time

**Job Title**: Administrative Assistant - 4-Month Contract (Potential for Full-Time)
**Location**: Surrey, BC (Conveniently located near SkyTrain)
**Company**: Advance Lumber & Pallet

**About Us**:
Advance Lumber & Pallet is a family-owned business recognized as one of British Columbia's top 100 manufacturing companies. We are a leader in the lumber and forestry industry, with operations in Canada and the USA, providing high-quality wood products while being environmentally conscious and community-focused.

We are seeking an experienced Administrative Assistant for a **4-month contract** to support our team in Surrey. This role has the potential to transition into a full-time position depending on performance and business needs. Our office is conveniently located near the SkyTrain, making commuting easy If you have experience with accounts receivable (A/R), accounts payable (A/P), and Sage software, you may be the right fit for this role

**Key Responsibilities**:

- Process invoicing, manage payables, and handle payroll processing.
- Reconcile bank statements and accounts to ensure accuracy.
- Process vendor payments and follow up on overdue receivables.
- Act as the primary contact for customer inquiries, addressing issues, and providing solutions.
- Input and track customer orders, ensuring timely and accurate order processing.
- Coordinate logistics and delivery schedules between customers, sales, and production teams.
- Maintain office and production supply inventory and ensure operations run smoothly.
- Manage office supplies ordering and oversee day-to-day office administration.
- Handle front desk duties, such as greeting visitors, answering phones, and managing correspondence.
- Maintain accurate and updated customer records and files.
- Assist with organizing company meetings, events, and other functions as needed.

**Qualifications**:

- Minimum of 3 years of experience in bookkeeping, administration, or a similar role.
- Diploma or higher education in Business Administration, Accounting, or a related field.
- Proficiency in Sage 50 and MS Office (Excel, Word, Outlook).
- Strong organizational skills and attention to detail.
- Excellent communication skills and customer service experience.
- Ability to work well independently and in a team setting.
- Experience with order management, logistics coordination, and office management is a plus.

**Contract Details**:

- **4-month contract** with potential to transition to a full-time role.
- Full-time hours (Monday to Friday).
- Location: Surrey, BC (near SkyTrain).
- Competitive hourly wage.

**Benefits**:

- A collaborative and supportive work environment.
- Opportunities for growth and advancement within the company.
- The possibility of transitioning to a permanent full-time role after the contract term.

**How to Apply**:
We look forward to hearing from you

Advance Lumber & Pallet is an equal opportunity employer. We celebrate diversity and are committed to fostering an inclusive environment for all employees.

**Job Type**: Fixed term contract
Contract length: 4 months

Flexible language requirement:

- French not required

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday

**Education**:

- Bachelor's Degree (preferred)

**Experience**:

- Sage 50: 3 years (preferred)
- Bookkeeping: 3 years (preferred)

**Language**:

- English (preferred)

Work Location: In person

Expected start date: 2024-10-07

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