Administrative Assistant 1

2 weeks ago

Vancouver, Canada BC Hydro Full time

**A workplace powered by you**

At BC Hydro, we’re working towards creating a cleaner and more sustainable future for all British Columbians and need
people like you to help us. A career at BC Hydro is meaningful and provides you the opportunity to be part of a talented,
inclusive, and diverse team. We offer a healthy work-life balance, competitive wages, a comprehensive benefits package,
and training opportunities to support you in your career growth. We're proud to be ranked as one of B.C.'s Top Employers
and one of Canada's Best Diversity Employers.

**Administrative Assistant 1**

Number of positions: 1 Job Location: Dunsmuir 06

Employment type: Temporary Region: Lower Mainland

Hours of work: Full-time (37.5 hrs/wk) Flexible Work Role: Hybrid

Annual salary: $ 51,400.00 - 65,000.00

**What you'll do**
- General office administrative responsibilities including:

- This position will primarily provide support to the Project Director, Site C. Maintaining, coordinating and integrating

calendar schedules; booking and managing meetings and conference calls logistics; managing correspondence to ensure
all items are prioritized and dealt with in a timely manner; maintaining files and providing back up materials prior to all
meetings including the retrieval of materials and preparation of agendas; and prioritizing, managing, and communicating
deadlines/action items.
- This position is also responsible for coordinating the flow of information between the Director, direct reports and extended

team; working closely with the Leadership office; following up on outstanding action items; preparing/drafting reports,
letters, meeting agendas, meeting minutes, and presentation material for distribution; event planning, and logístical support
as required;
- Knowledge of SAP is important to support the Director and direct reports with time and labour, management reporting and

on line expense procedures and to raise contract requests, contract change requests and direct invoices for approval.
- This position is also accountable for maintaining the departmental organizational chart, ensuring the departments’ contact
- Works with other administrative assistants to provide support when required, such as vacation backfill.
- Manages safety and mandatory training for team including QLMS reporting and tracking of compliance.

**What you bring**
- Post-secondary education or equivalent.
- 3 to 5 years senior level administrative experience or equivalent within a corporate environment performing a range of

diverse, confidential, administrative support duties.
- High level of interpersonal and communications skills, both verbal and written, tact and diplomacy.
- Strong organizational and time management skills with the ability to multi-task, prioritize and adapt easily to shifting and/or

conflicting deadlines.
- Self starter who is proactive in identifying and proposing solutions to issues that arise using sound judgment and decision

making skills.
- Exceptional attention to detail.
- Ability to work as a team leader by providing leadership and guidance to field based staff on Administrative policy.
- Passport; SharePoint; SAP (HR & Financial); & File management
- Proficiency with MS Visio and Powerpoint.

**What we offer**
- A comprehensive benefits package
- A minimum of 15 paid vacation days
- A lifetime pension
- Flexible work model, depending on your role type
- Training and development courses

** What else you should know**
- This posting is for a Full Time Temporary positions, scheduled for approximately 6 months.
- Part of the selection process may include a skills test, details to be discussed during the interview process.
- These positions will be based out of BC Hydro's Vancouver (Dunsmuir) office.

any delays.

Location: Vancouver, British Columbia, Canada, V6B 5R3
** Date Posted**:2024-08-29 **Closing Date**:2024-09-12

For internal use 51866071

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