Administrative Assistant

3 months ago

Vancouver, Canada Vancouver Radiology Inc. Full time

Vancouver Imaging (VI) is a private company based in Vancouver that provides world-class medical imaging care for the Canadian population with a distinguished international reputation for research and academics. VI provides medical imaging services to hospitals in various health authorities. Our mission is to provide the highest of care to all our patients by leveraging our clinical excellence, internationally recognized research, and utilization of technology (Ai). Patient care is everything. Our vision is to provide access to the highest quality of care, in a timely matter, regardless of where one lives.

**We are a business office conveniently located in the Fairview area supporting world-class radiologists working in BC and Alberta with a view to providing services worldwide. If you want to see the backstage of this world while earning a competitive salary in a small fun company with the potential to grow into a higher position, please continue reading. We hope to meet you soon.**

**ADMINISTRATIVE Assistant**

As the Administrative Assistant you will be responsible for assisting with the scheduling, credentialing, and other various administrative operations of Vancouver Imaging.

**About the Position**
- Executive assistant to medical head with after-hours and weekends availability to manage schedule and immediate requests.
- Create and maintain schedules for 45 (or more) radiologists (weekends and weekdays)
- Assist with the Radiology credentialing and registration requirements for with all Health Authorities and VI business ventures across Canada.
- Assist with the administration of Fellowships and Radiology Job Postings.
- Assist with the creation and maintenance of the VI Radiology schedule of clinical and non-clinical rotations under the guidance of the Chief Operations Officer.
- Assist with the creation and maintenance of the Emergency & Trauma Radiology Fellows’ schedule.
- Maintain effective relationships with Vancouver Coastal Health, the University of British Columbia, College of Physicians & Surgeons of British Columbia, CMPA, Provincial Health Services Authority, Northern Health Authority, and private medical facilities.
- Take minutes at Board Meetings and Annual General Meeting (AGM) (conducted mostly in the evenings)
- Stocking staff rooms: office and hospital (items can be heavy)
- Organize lunch and learn information sessions as well as staff lunches.
- Organize holiday, hospital and other business-related parties and functions.
- Update social media accounts (Twitter/X/LinkedIn) and website management.
- Maintain department and office supplies.

**Qualifications**
- Education & Professional Designation_
- Diploma or bachelor’s degree in related field
- Knowledge, skills and abilities_
- 1 year of administrative experience in health care industry
- Administrative assistance experience in subspecialties of radiology
- 1 year of creation of clinical and non-clinical radiology rotation scheduling experience
- Knowledge of medical terminology and interventional-neuro procedures
- Knowledge and experience on radiologists’ and fellows’ credentialing and registration process with health authorities and private facilities
- Understanding and support for radiology fellowship and residency programs
- Understanding immigration work-permit process for international medical graduates
- Understanding MOCAP and On-Call BC policies
- 1 year of sub-specialty fellowship on-boarding experience in radiology with Health Authorities in BC
- Expertise in LightingBolt scheduling system or similar system.
- At least one year experience of executive assistant
- Must be able to work after hours and on weekends for clinical and business requests/requirements.
- Experience in PandaDoc or similar electronic management software

Please submit your CV and cover letter.

**Job Types**: Full-time, Permanent

**Salary**: $57,200.00 per year

**Benefits**:

- Extended health care

Schedule:

- 8 hour shift
- Monday to Friday
- Weekends as needed

Ability to commute/relocate:

- Vancouver, BC V5Z 4E1: reliably commute or plan to relocate before starting work (required)

**Education**:

- Bachelor's Degree (preferred)

**Experience**:

- Front desk: 1 year (required)
- Medical terminology: 1 year (required)
- Executive Assistatant: 1 year (required)

Work Location: In person

  • Administrative Assistant

    3 months ago

    Vancouver, Canada The Salvation Army Full time

    The Administrative Assistant provides efficient, accurate, and confidential support to Belkin Communities of Hope’s administration team. The Admin Assistant reports to the Director of Business Administration but may also take direction from the Payroll Administrator and Executive Director. **KEY RESPONSIBILITIES**: **Administration**: - Consolidates and...

  • Administrative Assistant

    3 months ago

    Vancouver, Canada SONATA DESIGN Full time

    We are looking for a responsible, creative, and self-motivated Administrative Assistant and Marketing team coordinator to perform a variety of administrative and marketing tasks. Duties of the Administrative Assistant include providing support to our CEO, General Manager, Accounting supervisor, and Marketing team and assisting in daily office needs alongside...

  • Administrator Assistant

    3 months ago

    Vancouver, Canada Oakyweb Full time

    '''Job Summary: We are seeking a highly organized and detail-oriented Assistant Administrator to join our team. As an Assistant Administrator, you will provide administrative support to ensure efficient operation of the office. This role includes a variety of tasks such as answering phones, organizing files, scheduling appointments, assisting with meetings,...

  • Administrative Assistant

    4 months ago

    Vancouver, Canada Canuck Place Children's Hospice Full time

    **Administrative Assistant** **Location**:Granville Office and Vancouver Hospice **Reporting to**:Administration Manager & Clinical Program Assistant **Job status**:Permanent, full-time 1.0 FTE (75 hours bi-weekly) **Compensation**:$50,000 - $53,000 - We want our staff to “thrive” not just survive, so Canuck Place is committed to living our values of...

  • Administrative Assistant

    1 month ago

    Vancouver, Canada University of British Columbia Full time

    Staff - Union Job Category CUPE 2950 Job Profile CUPE 2950 Salaried - Administrative Support 4 (Gr7) Job Title Administrative Assistant Department Leadership | Pension Office | Central Human Resources Compensation Range Posting End Date September 1, 2024 Note: Applications will be accepted until 11:59 PM on the Posting End Date. Job End...

  • Administrative Assistant

    1 month ago

    Vancouver, Canada UBC Full time

    Staff - Union Job Category CUPE 2950 Job Profile CUPE 2950 Salaried - Administrative Support 4 (Gr7) Job Title Administrative Assistant Department Leadership | Pension Office | Central Human Resources Compensation Range Posting End Date September 1, 2024 **Note**: Applications will be accepted until 11:59 PM on the Posting End Date. Job End Date Job...

  • Administrative Assistant

    7 days ago

    Vancouver, Canada Borden Ladner Gervais LLP Full time

    We are BLG: Canada’s Law Firm. Our culture is one of vigilance and curiosity, Firm-wide collaboration, unfailing mutual respect and dedication. We pride ourselves on having standout talent and delivering an exceptional client experience. We are a future-minded Firm delivering high-value advice and known for our unwavering commitment to innovation,...

  • Administrative Assistant

    3 months ago

    Vancouver, Canada The Salvation Army Full time

    The Admin Assistant provides efficient, accurate, confidential support to Harbour Light’s administrative team. Their responsibilities are allocated approximately 15% to the finance team, 35% to the Director of Administration and Executive Director, and 50% to the HR Advisor. The Admin Assistant reports to the HR Advisor, but may also take direction from...

  • Administrative Assistant

    3 months ago

    Vancouver, Canada The Salvation Army Full time

    The Admin Assistant provides efficient, accurate, confidential support to Harbour Light’s administrative team. Their responsibilities are allocated approximately 15% to the finance team, 35% to the Director of Administration and Executive Director, and 50% to the HR Advisor. The Admin Assistant reports to the HR Advisor, but may also take direction from...

  • Administrative Assistant

    3 months ago

    Vancouver, Canada The Salvation Army Harbour Light Full time

    **Position Purpose summary**: The Admin Assistant provides efficient, accurate, confidential support to Harbour Light’s administrative team. Their responsibilities are allocated approximately 15% to the finance team, 35% to the Director of Administration and Executive Director, and 50% to the HR Advisor. The Admin Assistant reports to the HR Advisor, but...

  • Administrative Assistant

    2 weeks ago

    Vancouver, British Columbia, Canada Argento CPA Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Argento CPA. As an Administrative Assistant, you will provide administrative support to our staff and management team, ensuring the smooth operation of our office.Key ResponsibilitiesAdministrative Support: Provide administrative support to our staff...

  • Administrative Assistant

    3 months ago

    Vancouver, Canada The Mondivan Group Full time

    **JOB DESCRIPTION: Administrative Assistant** **KEY RESPONSIBILITIES** - Assist in managing the digital and physical filing systems, ensuring documents are organized and accessible; - Categorize, sort, and file documents, contracts, and other materials accurately and promptly; - Provide general administrative support for the Executive and Property...

  • Administrative Assistant

    2 weeks ago

    Vancouver, Canada Borden Ladner Gervais LLP Full time

    We are BLG: Canada’s Law Firm. Our culture is one of vigilance and curiosity, Firm-wide collaboration, unfailing mutual respect and dedication. We pride ourselves on having standout talent and delivering an exceptional client experience. We are a future-minded Firm delivering high-value advice and known for our unwavering commitment to innovation,...

  • Administrative Assistant

    3 months ago

    Vancouver, Canada The Tandem Team Full time

    Our client VGH & UBC Hospital Foundation is looking to hire an Administrative Assistant to join their amazing team. Please view the job description from **VGH & UBC Hospital Foundation **below for more information about this exciting role! **Who We Are** VGH & UBC Hospital Foundation is Vancouver Coastal Health's primary philanthropic partner, raising...

  • Administrative Assistant

    2 weeks ago

    Vancouver, British Columbia, Canada Rize Alliance Properties Full time

    Administrative Assistant Rize is a boutique real estate developer with over 30 years of experience in developing unique, meaningful, and inspiring spaces to live, work, and learn throughout Metro Vancouver. We specialize in large-scale commercial and residential projects that push the boundaries of design and innovation. Our core focus is to uplift...

  • Administrative Assistant

    3 months ago

    Vancouver, Canada BC Cancer Full time

    **Administrative Assistant** **Job Summary**: In accordance with the Mission, Vision and Values, and strategic directions of Provincial Health Services Authority patient safety is a priority and a responsibility shared by everyone at PHSA, and as such, the requirement to continuously improve quality and safety is inherent in all aspects of this...

  • Administrative Assistant

    4 months ago

    Vancouver, Canada Fresh Direct Produce Full time

    Do you have what it takes to join a fast-paced sales team? Are you a highly organized, analytical, and detail-oriented individual who loves a challenge? We are looking for a full-time Sales Administrative Assistant to join our team! Reporting to the Sales Manager, the Sales Administrative Assistant will ensure daily administrative responsibilities and...

  • Administrative Assistant

    2 days ago

    Vancouver, British Columbia, Canada BC Public Service Agency Full time

    About the RoleWe are seeking a highly organized and detail-oriented Administrative Assistant to join our dynamic child protection office team. As an Administrative Assistant, you will provide administrative support to our team of social workers and team leaders, ensuring the smooth operation of our workspace.Key ResponsibilitiesProvide administrative support...

  • Administrative Assistant

    1 day ago

    Vancouver, British Columbia, Canada BC Public Service Agency Full time

    About the RoleWe are seeking a highly organized and detail-oriented Administrative Assistant to join our dynamic child protection office team. As an Administrative Assistant, you will provide administrative support to our team of social workers and team leaders, ensuring the smooth operation of our workspace.Key ResponsibilitiesProvide administrative support...

  • Administrative Assistant

    14 hours ago

    Vancouver, British Columbia, Canada Nutrabolics Full time

    Job Title: Office Administrative AssistantWe are seeking a highly organized and detail-oriented Office Administrative Assistant to join our team at Nutrabolics. As an Office Administrative Assistant, you will be responsible for providing administrative support to our team, ensuring the smooth operation of our office, and maintaining accurate records.Key...