Administrative Assistant
5 months ago
Our client VGH & UBC Hospital Foundation is looking to hire an Administrative Assistant to join their amazing team. Please view the job description from **VGH & UBC Hospital Foundation **below for more information about this exciting role
**Who We Are**
VGH & UBC Hospital Foundation is Vancouver Coastal Health's primary philanthropic partner, raising funds for specialized adult health services and research for all British Columbians. We partner with donors to drive innovation and sustainable health care at VGH & UBC Hospital, GF Strong Rehab Centre, Vancouver Coastal Health Research Institute and Vancouver Community Health Services.
**About This Role**
Reporting to Associate Director, Fundraising Events, the Administrative Assistant provides essential administrative support across the whole Community Giving and Engagement Division, improving the efficiency and effectiveness of the teams by centralizing and standardizing administrative tasks and processes, and enabling the teams to focus more on fundraising activities and prioritie s. A small but key part of the role is providing administrative support to two Associate Directors within the division.
**Key Responsibilities**
- Supports two Associate Directors with a range of administrative tasks including calendar management, meeting administration, team communications, data entry and expense submissions
- Brings consistency to the teams by implementing or maintaining identical or similar systems, processes, and procedures in all areas, maximizing efficiency, and reducing redundancies/duplication
- Contributes to departmental work planning by offering input and providing administrative support
- Provides administrative assistance for special projects and organization-wide initiatives **What You Offer**:
- Previous experience in an administrative position, preferably with a charity or non-profit
- Outstanding attention to detail and strong communication skills (written and verbal)
- The ability to speak Mandarin or Cantonese, or read and write Chinese, would be an asse t
- Proven ability to manage multiple assignments simultaneously; adept at rapid task-switching
- Demonstrated judgment and discretion in dealing with confidential and sensitiv e matters
- Proficient in Microsoft Office programs - Word, Excel, PowerPoint, Outlook
- Analytical, budgeting, and problem-solving abilities
- University degree or equivalent diploma, or combination of education and experience related tosales or fundraising
- Familiarity with a CRM database, Salesforce knowledge an asset
**Administrative Assistant**
VGH & UBC Hospital Foundation Full Time - Permanent
1
**What We Offer**
Additional variable pay (merit/bonus), defined benefit pension plan, extended health and dental benefits for you and your partner/children, flexible working arrangements, minimum four weeks’ paid vacation, investment in professional development and subsidized access to fitness, cycling and parking facilities all contribute to a top-notch total rewards package. If you’d like more information on what we offer, please ask
**To Apply**
**Salary**: $50,005.76-$64,211.94 per year
**Experience**:
- Administrative: 1 year (preferred)
**Language**:
- Mandarin or Cantonese (preferred)
Work Location: Hybrid remote in Vancouver, BC V5Z 1M9
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