Administrative Assistant 2

3 days ago

Vancouver, Canada Central 1 Credit Union Full time

Central 1 cooperatively empowers credit unions and other financial institutions to deliver banking choice to Canadians. Central 1 provides critical services at scale to enable a thriving credit union system. We do this by collaborating with our clients, developing strategies, products and services to support the financial well-being of their more than 5 million diverse customers in communities across Canada. For more information, visit


What we offer:

- Work-life flexibility
- Hybrid work environment
- One time allowance to set up your office for remote first employees
- Variable annual incentive plan
- Generous annual vacation allotment
- Top-notch flexible benefits plan including family building and gender affirmation
- Retirement Plan, matched contributions at 6%
- Access to a learning platform and educational assistance support
- Access to a virtual wellness platform
- Career development opportunities
- Wellness Flex Fund to support personal interest and activities
- Day off to volunteer in your community and other paid time off options
- Corporate discounts

Job Summary:
As the Executive Assistant, you will provide administrative support services to the CFO who is responsible for Central 1’s finance function and comprised of Accounting & Financial Reporting, Financial Planning & Analysis, Procurement, and provides administrative leadership to the Audit team and the Finance and Disclosure Committees.

*1-2 days in office is needed*

What you'll be doing:

- Organizing the Committee meetings and preparing/ distributing meeting materials and taking minutes.
- Supporting the CFO by establishing administrative systems and processes to ensure effective and efficient organization.
- Able to assesses current and emerging issues/ priorities and provide feedback and recommendations regarding the management of high profile, urgent or sensitive matters.
- Facilitates the delegation of issues and projects to senior leaders in Finance and other Central 1 staff.
- Provides the CFO’s perspective with respect to departmental decisions that must be made when the CFO is unavailable.
- Manages the CFO’s correspondence and handles sensitive and confidential information.
- Researches and creates letters, memos and presentation materials for the CFO’s review and composes routine correspondence.
- Researches and analyzes findings, prepares summaries, briefing notes, discussion papers, reports, and presentations.
- Works effectively with internal stakeholders to support the onboarding of new hires to the Senior Finance leaders.
- Ensures departmental filing systems are maintained.
- Handles administrative documentation and forms in accordance with established procedures and deadlines for couriers, expense reports and signing authorities.
- Handles preliminary departmental budget in conjunction with the Finance Business Partner.
- Monitoring expenses, analyzes monthly variances, resolves discrepancies with the Controller’s department and advises the CFO of any concerns.
- Assigns expenses to cost centres and authorizes payment of invoices within approved spending limits.
- Prepares and processes expense claims, invoices, purchase orders and other financial items and maintains related records.
- Solicits quotes for required materials and printing, and coordinates procurement and delivery with external service providers and vendors.
- Schedules departmental and internal Committee meetings.
- Drafts agendas, distributes meeting materials, sets-up webinars and makes arrangements for meeting rooms, catering and equipment as required.
- Fosters productive working relationships internally within Central 1 and with a broad variety of external stakeholders in order to exchange information and to support the CFO in accomplishing departmental objectives.

What you'll have:

- Community College diploma in business administration or related discipline, or an equivalent combination of education and experience.
- 5+ years of related experience working with senior executive level management in a large scale administrative and business environment.
- Ability to anticipate the needs of senior leaders and the department(s), and plan and manage multiple activities, issues, and projects.
- Ability to speak on behalf of Senior Finance leaders when unavailable for consultation and make effective decisions.
- Excellent oral and written communication, customer service and interpersonal skills.
- Readily takes on challenges or difficult tasks and has reputation for delivering on commitments.
- Plans and prioritizes work to meet commitments aligned with organizational goals.
- Works without supervision and provides technical guidance when required on developing appropriate plans and performing necessary actions based on recommendations and requirements.

LI- Hybrid

  • Administrative Assistant 2

    6 months ago

    Vancouver, Canada PHSA Full time

    **Senior Administrative Assistant** **Talent On Demand** **Vancouver, BC - Hybrid** Are you an organised person with strong communication and problem solving skills? The Administrative Assistant 2 provides confidential administrative and project coordination and program support to the designated Senior Leader and assists with the activities of the...

  • Administrative Assistant 2

    7 months ago

    Vancouver, Canada PHSA Full time

    **Administrative Assistant 2 - Provincial Admin Department** BC Cancer Remote/Hybrid within Vancouver, BC In accordance with the Mission, Vision and Values, and strategic directions of Provincial Health Services Authority patient safety is a priority and a responsibility shared by everyone at PHSA, and as such, the requirement to continuously improve...

  • Administrative Assistant 2

    6 months ago

    Vancouver, Canada PHSA Full time

    **Administrative Assistant 2 - HEMBC Initiative** PHSA Corporate Vancouver, BC The Administrative Assistant provides confidential administrative and secretarial support to the designated Senior Leader(s) and assists with the activities of the program/services including workload support and organization-wide activities, relevant human resource actions and...

  • Administration Analyst, Level 2

    7 months ago

    Vancouver, Canada iA Groupe financier iA Financial Group Full time

    Temporary12months, full time /Vancouver/hybrid/ Sector: Special Markets _ The role requires Analyst 2 to be in the office 2-3 days a week and be available to come in 5 days a week if required. **Their key responsibilities & performance requirements are**: Support customer service team members with administrative processes and requests. At a seasoned &...

  • Administrative Assistant

    2 months ago

    Vancouver, Canada Worldwide Precious Metals Ltd. Full time

    **Requirements**: 2 years minimum of Administrative Work or clerical experience Fluent in English Proficiency in Microsoft Office suite (Excel, PowerPoint and Word) Proficiency with Customer Relation Management System Key Responsibilities: - Act as an administrative liaison for all positions reporting to the Operations Manager - Provide administrative...

  • Administration Analyst 2

    7 months ago

    Vancouver, Canada iA Groupe financier iA Financial Group Full time

    Full time, Permanent / hybrid / Vancouver /Bilingual _ The role requires Analyst 2 to be in the office 2-3 days a week and be available to come in 5 days a week if required. **Their key responsibilities & performance requirements are**: - Support customer service team members with administrative processes and requests. - Communicate with plan...

  • Administrative Assistant

    6 months ago

    Vancouver, Canada Oakyweb Full time

    Responsibilities: - Greet and assist visitors in a friendly and professional manner - Answer phone calls - Schedule appointments and maintain the office calendar - Perform data entry tasks to update patient records and other administrative documents - Manage office supplies inventory and place orders as needed - Sort and distribute incoming mail and prepare...

  • Administrator Assistant

    6 months ago

    Vancouver, Canada Oakyweb Full time

    '''Job Summary: We are seeking a highly organized and detail-oriented Assistant Administrator to join our team. As an Assistant Administrator, you will provide administrative support to ensure efficient operation of the office. This role includes a variety of tasks such as answering phones, organizing files, scheduling appointments, assisting with meetings,...

  • Administrative Assistant

    2 months ago

    Vancouver, Canada Gateway College Full time

    Gateway College is a private Post-Secondary Institution specialized in Health Care Assistant (HCA) Training. We have been training thousands of students to be Health Care Assistants since 1986. Our graduates are working as valuable members of the healthcare sectors in hospitals, care facilities, and home support agencies. We are currently looking to hire an...

  • Administrative Assistant 2

    7 months ago

    Vancouver, Canada PHSA Full time

    **Administrative Assistant 2 - OP-Oncology Clinic** Children's & Women's Health Center Vancouver, BC Are you efficient and detail-oriented? Effectively handle administrative tasks so our department runs smoothly and we can provide patients with the best possible care. **What you’ll do** - Provide administrative support that respects confidentiality and...

  • Administrative Assistant

    3 weeks ago

    Vancouver, Canada Hercules Advisory Group Full time

    Are you organized, detail-oriented, and passionate about providing exceptional administrative support? Are you ready to grow your career in a professional, client-focused environment? If so, we’d love to meet you! **Position**: Administrative Assistant **Location**: Vancouver, BC (On-Site) **Type**: Full-Time **About Us**: We are a boutique financial...

  • Administrator Assistant

    3 months ago

    Vancouver, Canada Urban Native Youth Association Full time

    _**Employment Opportunity - 8 Month Contract with Possibility of Extension **_ - **Administrative Assistant - Jordan’s Principle Service Coordinator Program**_ **Who we are**: UNYA has been supporting the health and wellbeing of Indigenous youth in the Metro Vancouver area for over 30 years. As a respected non-profit, charitable organization, we recognize...

  • Administrative Assistant

    6 months ago

    Vancouver, Canada BC Cancer Full time

    **Administrative Assistant** **Job Summary**: In accordance with the Mission, Vision and Values, and strategic directions of Provincial Health Services Authority patient safety is a priority and a responsibility shared by everyone at PHSA, and as such, the requirement to continuously improve quality and safety is inherent in all aspects of this...

  • Administrative Assistant

    6 months ago

    Vancouver, Canada The Salvation Army Full time

    The Administrative Assistant provides efficient, accurate, and confidential support to Belkin Communities of Hope’s administration team. The Admin Assistant reports to the Director of Business Administration but may also take direction from the Payroll Administrator and Executive Director. **KEY RESPONSIBILITIES**: **Administration**: - Consolidates and...

  • Administrative Assistant

    6 months ago

    Vancouver, Canada Associated Engineering Group of Companies Full time

    **Job Description**: We currently have an opening for an **Administrative Assistant** in our **Vancouver** office. Responsibilities will include: - Preparing reports, contract documents, letters and presentation slides in accordance to company standards. - Assisting and coordinating project delivery (e.g. formatting, printing, document assembly, invoice...

  • Administrative Assistant

    1 month ago

    Vancouver, Canada Core Two Full time

    **Full job description** Administrative Assistant **Description** We are Core Two, an independent construction and property cost consultancy with a focus on delivering optimum quality and service excellence for our clients. We provide consulting services for the construction and property industry from the early stages to construction and the in-use...

  • Administrative Assistant

    2 months ago

    Vancouver, Canada Amazon DSP Full time

    **About Us**: Liftoff Logistics is an Amazon Delivery Partner (DSP). We deliver thousands of Amazon packages to customers every year. **Job Summary**: We are looking for an Administrative Assistant to join our team and play a crucial role in our business. This position requires a detail-oriented and organized individual who will be responsible for...

  • Administrative Assistant

    4 months ago

    Vancouver, Canada UBC Full time

    Staff - Union Job Category CUPE 2950 Job Profile CUPE 2950 Salaried - Administrative Support 4 (Gr7) Job Title Administrative Assistant Department Leadership | Pension Office | Central Human Resources Compensation Range Posting End Date September 1, 2024 **Note**: Applications will be accepted until 11:59 PM on the Posting End Date. Job End Date Job...

  • Administrative Assistant

    4 months ago

    Vancouver, Canada University of British Columbia Full time

    Staff - Union Job Category CUPE 2950 Job Profile CUPE 2950 Salaried - Administrative Support 4 (Gr7) Job Title Administrative Assistant Department Leadership | Pension Office | Central Human Resources Compensation Range Posting End Date September 1, 2024 Note: Applications will be accepted until 11:59 PM on the Posting End Date. Job End...

  • Administrative Assistant

    1 month ago

    Vancouver, Canada Best Buy Full time

    Are you a master at juggling multiple tasks and helping people stay organized? Are you ready to step in to provide top-notch administrative support to our dynamic technology leadership team? If so, then the administrative assistant role at Best Buy is one for you! As an administrative assistant you will provide comprehensive support to senior leaders by...