Staffing Coordinator, Centralized Staffing Office

2 weeks ago

Halifax, Canada IWK Health Centre Full time

**Company**: IWK Health**:
**Req ID**:173807
**Department/Program**:Central Staffing Office, People and Organization Development
**Location**: Halifax
**Type of Employment**:Permanent Hourly FT (100% FTE) x 1 position(s)
**Start Date**: ASAP
**Union Status**: NSGEU Off&Cler, Admin Professionals Bargaining Unit
**Compensation**: $24.9585**:

- **$27.6056 /hour
**Closing Date**: 8 February 2024 (Applications are accepted until 23:59 Atlantic Time)

IWK Health is a respected academic health sciences centre located in Halifax, Nova Scotia, providing tertiary and primary care for two million children, youth, adults, and families each year across the Atlantic region. We have a team of approximately 4000 employees, physicians, volunteers, and learners at sites across Nova Scotia. People build careers with IWK Health with our focus on training and mentorship opportunities. We recognize each other’s talent and celebrate our successes. We collaborate in modern facilities or virtually from home, align our work to our values, and enjoy access to enhanced benefits and wellness programs. We are proud to support our patients, families, and communities and are grateful for the generous donor support we receive.

**The Opportunity**:
The Centralized Staffing Office (CSO) provides support to the three clinical programs (Mental Health & Addictions, Women’s & Newborn Health, Children’s Health) and Pathology and Lab Medicine. Reporting to the Manager of Centralized Staffing, the Staffing Coordinator will provide administrative coordination, scheduling, payroll and staffing support ensuring staffing levels and skills mix will meet the demands of the clinical service and to ensure staff compensation is appropriate. The Staffing Coordinator uses IWK Health information systems to optimize the efficiency of scheduling/staffing/payroll functions. Duties include, but are not limited to:
**Payroll Duties**: Ensures compensation is paid in accordance with the collective agreement; works collaboratively with Payroll Department; enters adjustments to the schedule, premiums in the time cards & ensures benefit hours taken are earned/accrued; reviews the time cards; ensures payroll and time entries are accurately reported with appropriate documentation.

**Hours of Work**:
Monday to Friday, 35 hours/week. Rotational shifts between the hours of 07:30-18:00

**Your Qualifications**:

- Minimum High School Diploma or GED required.
- Graduate of a recognized office administration program required.
- Minimum of two (2) years of related experience required; in a health care setting preferred.
- Previous experience in payroll entry preferred; SAP an asset.
- Familiarity with collective agreements preferred.
- Strong analytical skills required to quickly assess situations.
- Aptitude to make decisions using sound judgment.
- Excellent organizational skills and attention to detail required.
- Demonstrated strong interpersonal communication and collaboration skills required.
- Flexibility to meet workload demands required.
- Working knowledge of medical/laboratory terminology an asset.
- Competencies in other languages considered an asset.

Thank you for your interest in IWK Health.

Please note that we only contact applicants selected for interview/testing. If we invite you to participate in an assessment process (such as an interview or testing) you have the right to request accommodation. Please discuss your needs when invited to the assessment process.

This is a Admin Professionals bargaining unit position. Preference is given to bargaining unit employees for unionized positions. Successful applicants changing unions, bargaining units, or employment status, are advised to seek clarification regarding their seniority, benefits, and vacation entitlement and/or usage, prior to accepting the position.

An offer of employment is conditional upon the completion and satisfactory results of all applicable background checks and confirmation of credentials. Additionally, as per Nova Scotia’s COVID-19 Vaccine mandate, any offer of employment will be conditional upon submitting proof of full vaccination status. Medical exceptions or any other kind of requested exception based upon the Health Centre’s obligations pursuant to the Nova Scotia Human Rights Code will be considered on a case-by-case basis.

**_

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