Executive assistant

1 month ago

Montreal, Canada Groupe Desgagnés Full time

"Discover the opportunity to showcase your legal expertise and administrative talent at Desgagnés. "

As Executive Assistant - Finance and Administration Department, you will play a crucial role in the preparation, drafting and management of vitally important legal and administrative documents. From creating contracts to coordinating with external lawyers, your professionalism and organizational skills are the cornerstones of our success.

Immerse yourself in an environment where the confidentiality of sensitive information is paramount, while working closely with various stakeholders on simultaneous projects. By joining our team, you will actively contribute to maintaining the legal compliance of Desgagnés and its subsidiaries, by developing and implementing measures to meet ever-changing laws and regulations.

Your involvement is not limited to the legal field; you'll also play an essential role in administrative support and corporate governance. From coordinating meetings and corporate projects to document management and scanning, you'll be at the heart of our operations, ensuring that everything runs smoothly and efficiently.

Take up the challenge of shaping the future of Desgagnés by contributing to our dynamic team. Your passion for law and administration will flourish with us.

If this sounds like you, we've got a job for you

More specifically, as executive assistant - finance and administration department, your responsibilities are to:

Drafting, editing and layout of legal documents such as contracts, party charters and confidentiality agreements

Management of corporate documents, including drafting of minutes and updating of company registers

Legal research and regulatory watch to ensure compliance with laws and regulations

Coordination with external lawyers and other representatives for certain legal work

Monitoring of corporate calendar and coordination of meetings and management committees

Maintenance of documentation on the company intranet and drafting of meeting minutes

Logistical and administrative support for events and travel by members of the finance department

Contribution to the development and implementation of an electronic document management (EDM) program

Coordination of digitization projects and application of document management policies

Classification and archiving of documents in accordance with established procedures

Management of related administrative tasks as required by the team

Working conditions

Permanent, day shift

Hybrid work

Location: Quebec City-Quartier Petit Champlain (at the foot of the Traverse)

Comprehensive group insurance program (including dental insurance)

Registered Retirement Savings Plan (with employer contribution)

Employee assistance program and telemedicine

Ongoing employee training program

Annual vacation

Floating vacations, sick days and federal holidays

Social club

Parking available and accessible via the Québec-Lévis ferry;

Free coffee

In addition to these advantages, come and experience the joys of working in the Quartier Petit Champlain near the water (perfect for a morning-evening jog), stores and restaurant terraces

College training in legal techniques, document management, secretarial work, office automation or equivalent

At least 5 years' relevant experience as an executive assistant in an environment requiring you to work with several people and on several projects simultaneously, preferably in the legal department of a large company

Knowledge of legal documentation terminology

Excellent command of Word, Excel, Powerpoint and Outlook, plus the ability to learn to use other IT tools

Knowledge of SharePoint software an asset

Excellent writing skills and a very high level of oral and written fluency in French, as well as in English

High concentration and attention to detail

Demonstrate tact, diplomacy, judgment and discretion in handling and maintaining the confidentiality of sensitive information

Ability to quickly understand the nature of business and assist the various parties involved in legal and administrative matters

Good ability to adapt to change and the flexibility to adapt to changing priorities

Excellent organizational skills, ability to prioritize and meet deadlines

Strong research and problem-solving skills

High level of integrity, honesty and commitment

Excellent interpersonal and communication skills

  • Executive Assistant

    2 months ago

    Montreal, Quebec, Canada beBee Professionals Full time $35,000 - $45,000

    We are seeking a highly experienced Executive Assistant to join our team at beBee Professionals in Montréal. As an Executive Assistant, you will be responsible for providing high-level administrative support to our office operations, ensuring that our office runs efficiently and smoothly.Key Responsibilities:Provide high-level administrative support to our...

  • Executive Assistant

    3 months ago

    Montreal, Canada Randstad Canada Full time

    Have you always dreamed of working in a dynamic, human-scale organization that is always ready to adapt to the challenges faced by their clients?Your main values are adaptability, innovation and team spirit? Is a career in an organization that values your profession the most important thing to you?Don't hesitate any longer and apply for this position, it's...

  • Executive Assistant

    4 months ago

    Montreal, Canada Randstad Canada Full time

    Our partner, a leading Canadian Capital Markets and Investment Banking firm, is looking for a bilingual Executive Assistant to join their head office in Downtown Montreal. We are currently looking to support them in recruiting a proactive and detail-oriented Executive Assistant to join their team and support their operations in the areas of investment and...

  • Executive Assistant to Senior Executives

    4 weeks ago

    Montreal, Quebec, Canada Randstad Canada Full time

    OverviewRandstad Canada, a leading staffing agency, is seeking an experienced Executive Assistant to support senior executives in a fast-paced and dynamic organization. The ideal candidate will have a proven track record of providing exceptional administrative support, managing complex travel arrangements, and coordinating internal events.SalaryThe estimated...

  • Executive Assistant

    1 month ago

    Montreal, Quebec, Canada Randstad Canada Full time

    Job SummaryThis is a challenging and rewarding role for an Executive Assistant to join a dynamic team within an internationally renowned company as a contractual executive assistant in Downtown Montreal.As the first point of contact for associates and visitors, the successful candidate will provide exceptional administrative support, ensuring seamless...

  • Executive Assistant

    6 months ago

    Montreal, Canada Construction PCL Inc. Full time

    Responsibilities Develops and maintains well-organized filing system that permits easy reference and rapid retrieval of information.  Promptly receives and screens incoming telephone calls to the district executives, takes messages as appropriate. Elicits necessary information to allow timely and accurate responses and responds when appropriate.  ...

  • Executive Assistant

    3 months ago

    Montreal, Canada Pomerleau Full time

    Ready to build your career? We want to hear from you. As an Executive Assistant in the Building Operations team at Pomerleau Construction, you will play an essential role in providing comprehensive professional administrative support. Supporting our work in building large-scale building and infrastructure projects - ranging from $ million to upwards of...

  • Executive/Personal Assistant

    1 month ago

    Montreal, Canada Randstad Canada Full time

    Are you an administrative professional interested in working for an accomplished entrepreneur in the investment field?Do you have an exceptional level of organization and a lively energy? So you have experience as an executive/personal assistant?Then apply for this position NOW!We are currently looking for an Executive/Personal Assistant for one of our...

  • Executive assistant

    2 months ago

    Montreal, Canada Randstad Canada Full time

    We are looking for a highly organized and proactive Executive Assistant to support the Chief Marketing Officer (CMO) in our downtown Montreal office. This role provides critical executive support in a fast-paced environment, handling administrative duties, coordinating with internal and external clients, and assisting with special projects. The successful...

  • Engineering Director

    2 months ago

    Montreal, Canada Keller Executive Search Full time

    About the Opportunity:Our client in the manufacturing sector is searching for an Engineering Director to spearhead strategic advancements in their Quebec-based engineering division. This role is pivotal for someone passionate about driving technical progress and fostering a forward-thinking team culture.À propos de l'opportunité : Notre client dans le...

  • Executive Chef Assistant

    4 weeks ago

    Montreal, Quebec, Canada OSMOWS MONTREAL Full time

    Company OverviewOSMOWS MONTREAL is a dynamic and fast-paced culinary establishment seeking an Executive Chef Assistant to join our team. With a focus on delivering exceptional dining experiences, we offer a unique opportunity for individuals to grow and develop their skills in a supportive environment.SalaryThe estimated salary for this role is $45,000 -...

  • Executive Assistant

    4 weeks ago

    Montreal, Quebec, Canada Randstad Canada Full time

    Job SummaryRandstad Canada is seeking a highly skilled and experienced Executive Assistant to join our team in the pharmaceutical field. As an Executive Assistant, you will provide administrative support to senior executives and contribute to the success of our organization.Key Responsibilities- Provide administrative support to senior executives, including...

  • Executive Assistant to CEO

    4 weeks ago

    Montreal, Canada Sanimax Full time

    Your professional transformation starts here Are you full of great ideas? Do you dream of building a greener future as part of a company that values your skills and opinions? Are you looking for a flexible employer that will give you the opportunity to grow within the company? This job is for you! Our Benefits: Competitive salary and annual bonus Complete...

  • Executive Assistant to CEO

    1 month ago

    Montreal, Canada Sanimax Full time

    Your professional transformation starts here Are you full of great ideas? Do you dream of building a greener future as part of a company that values your skills and opinions? Are you looking for a flexible employer that will give you the opportunity to grow within the company? This job is for you! Our Benefits: Competitive salary and annual bonus Complete...

  • Executive Assistant to CEO

    4 weeks ago

    Montreal, Canada Sanimax Full time

    Your professional transformation starts hereAre you full of great ideas? Do you dream of building a greener future as part of a company that values your skills and opinions? Are you looking for a flexible employer that will give you the opportunity to grow within the company?This job is for you!Our Benefits:Competitive salary and annual bonusComplete group...

  • Executive Assistant to CEO

    1 month ago

    Montreal, Canada Sanimax Full time

    Your professional transformation starts hereAre you full of great ideas? Do you dream of building a greener future as part of a company that values your skills and opinions? Are you looking for a flexible employer that will give you the opportunity to grow within the company?This job is for you!Our Benefits: Competitive salary and annual bonus Complete group...

  • Assistant(e) Exécutif(ve)

    4 weeks ago

    Montreal, Canada Fluid - Solutions de TalentsWorkforce Solutions Full time

    Role: Assistant(e) Exécutif(ve) / Executive Assistant Permanent on-site position Located: Montréal, Québec Our client is an R&D and innovation design house. They tackle pressing problems through the development and application of cutting-edge technologies. They create systems, products, and solutions that solve real world problems and are ready for...

  • Executive Assistant

    4 weeks ago

    Montreal, Canada MyRoom Gestion Inc Full time

    p>WANT TO REAL ESTATE?Bilingual (French/English), AI-Literate & Got experience as an EXECUTIVE ASSISTANT?CEO of Equity Builders Club | MyRoom Gestion | The Real Escape Investing Podcast, is looking for an executive assistant to help manage emails, schedule podcasts and meetings, and handle general administrative tasks. p>If you're organized, thoughtful and a...

  • Executive Chef Assistant

    4 weeks ago

    Montreal, Quebec, Canada Restaurant Miraflores Full time

    Job DescriptionWe are seeking an Executive Chef Assistant to join our team at Restaurant Miraflores.About the RoleThe successful candidate will be responsible for coordinating special events, planning menus, and requisitioning food and kitchen supplies. They will also prepare and cook complete meals or individual dishes and foods, as well as train staff in...

  • Executive Assistant

    2 months ago

    Montreal, Canada WSP Canada Full time

    The opportunityWSP is seeking an Executive Assistant for our Senior VP, Bridges, Highways & Roads. The selected candidate will be responsible for providing a high level of support while adhering to company-wide best practices to meet internal and external demands. The Executive Assistant will develop and maintain excellent relationships with all employees,...