Executive assistant

3 months ago

Montreal, Canada Randstad Canada Full time
We are looking for a highly organized and proactive Executive Assistant to support the Chief Marketing Officer (CMO) in our downtown Montreal office.

This role provides critical executive support in a fast-paced environment, handling administrative duties, coordinating with internal and external clients, and assisting with special projects. The successful candidate will be detail-oriented, able to handle confidential information, and skilled in anticipating the CMO’s needs.

We are looking for individuals eager to excel in that role and to become the right hand of the Chief Marketing Officer.

If this is you, please don't hesitate to apply to this position in downtown Montreal

Advantages
We offer a comprehensive salary and benefits package that is very competitive, together with opportunities for personal and professional growth. Our benefits include:
•A health and wellness subsidy
•An annual education & tuition reimbursement
•Flexible medical and dental benefits (effective from day 1)
•Short term and long term disability insurance
•2 Personal days
•Employee & family assistance program
•Paid vacation and sick days
•Group retirement savings plan with matching contributions
•Monetary incentive for employee referrals
•Flexible working arrangements ( 3 days at the office- 2 days remote)
•Opportunities to give back to your community through firm initiatives
•An engaging firm culture that celebrates our hardworking and dedicated people

Responsibilities
Responsibilities include but are not limited to:
•Project Management: Assist with marketing initiatives and special projects. Coordinate and track progress to ensure deadlines are met.
•Meeting Preparation: Prepare all necessary documents and information for meetings, ensuring the CMO is fully briefed. Attend meetings as needed to take notes and prepare minutes.
•Communication & Coordination: Serve as the first point of contact for both internal and external clients. Manage communications on behalf of the CMO, ensuring timely responses and follow-ups.
•Financial Support: Contribute to department financial planning and assist with budget reviews, ensuring accurate tracking and reporting.
•Calendar & Email Management: Organize and maintain the CMO’s calendar, ensuring all meetings and events are scheduled efficiently. Monitor the CMO’s email inbox, handling time-sensitive requests and inquiries in a timely manner.
•Documentation: Prepare and review correspondence, presentations, reports, and other documentation as needed.
•Event Coordination: Assist in organizing key internal and external marketing events, ensuring logistics and materials are in place.
•Travel Arrangements: Plan and coordinate complex travel arrangements, including booking flights, accommodations, and managing itineraries.
•Senior Marketing Team Support: Provide additional support to the senior marketing team as required, assisting with various projects, initiatives, and EA support.
•Confidentiality: Handle confidential information with a high level of discretion and professionalism.

Qualifications
•A post-secondary degree or diploma in office administration, marketing, or a related field. A minimum of 5-7 years of experience as an Executive Assistant, preferably in a marketing or professional services environment.
•Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is required. Familiarity with marketing tools and software would be an asset.
•Exceptional time management skills and the ability to multitask and prioritize work in a fast-paced environment.
•Strong written and verbal communication skills with the ability to interact professionally with a variety of clients.
•Extreme accuracy and attention to detail, especially when handling complex schedules and documentation.
•Ability to anticipate the needs of the CMO and proactively resolve issues.
•Experience managing sensitive information with a high degree of professionalism.
•Ability to work outside of standard business hours when required for urgent matters.

Summary
Interested in this position?

Send us an email anytime at dorine.sportouch@randstad.ca

If you know anyone interested in administrative support positions, please feel free to provide them with our contact information. We will be happy to help them

For more information on this and all other positions currently available, visit www.randstad.ca.

We look forward to receiving your resume

All resumes received will be considered equally.

Only selected candidates will be contacted.

Randstad Canada, 525 Viger Avenue West, Suite 501, Montreal, Quebec H2Z 0B3

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.

  • Executive Assistant

    2 months ago

    Montreal, Quebec, Canada beBee Professionals Full time $35,000 - $45,000

    We are seeking a highly experienced Executive Assistant to join our team at beBee Professionals in Montréal. As an Executive Assistant, you will be responsible for providing high-level administrative support to our office operations, ensuring that our office runs efficiently and smoothly.Key Responsibilities:Provide high-level administrative support to our...

  • Executive Assistant

    4 months ago

    Montreal, Canada Randstad Canada Full time

    Have you always dreamed of working in a dynamic, human-scale organization that is always ready to adapt to the challenges faced by their clients?Your main values are adaptability, innovation and team spirit? Is a career in an organization that values your profession the most important thing to you?Don't hesitate any longer and apply for this position, it's...

  • Executive Assistant

    4 months ago

    Montreal, Canada Randstad Canada Full time

    Our partner, a leading Canadian Capital Markets and Investment Banking firm, is looking for a bilingual Executive Assistant to join their head office in Downtown Montreal. We are currently looking to support them in recruiting a proactive and detail-oriented Executive Assistant to join their team and support their operations in the areas of investment and...

  • Executive Assistant

    4 months ago

    Montreal, Canada Pomerleau Full time

    Ready to build your career? We want to hear from you. As an Executive Assistant in the Building Operations team at Pomerleau Construction, you will play an essential role in providing comprehensive professional administrative support. Supporting our work in building large-scale building and infrastructure projects - ranging from $ million to upwards of...

  • Executive/Personal Assistant

    2 months ago

    Montreal, Canada Randstad Canada Full time

    Are you an administrative professional interested in working for an accomplished entrepreneur in the investment field?Do you have an exceptional level of organization and a lively energy? So you have experience as an executive/personal assistant?Then apply for this position NOW!We are currently looking for an Executive/Personal Assistant for one of our...

  • Executive Assistant to CEO

    2 months ago

    Montreal, Canada Sanimax Full time

    Your professional transformation starts hereAre you full of great ideas? Do you dream of building a greener future as part of a company that values your skills and opinions? Are you looking for a flexible employer that will give you the opportunity to grow within the company?This job is for you!Our Benefits: Competitive salary and annual bonus Complete group...

  • Assistant(e) Exécutif(ve)

    2 months ago

    Montreal, Canada Fluid - Solutions de TalentsWorkforce Solutions Full time

    Role: Assistant(e) Exécutif(ve) / Executive Assistant Permanent on-site position Located: Montréal, Québec Our client is an R&D and innovation design house. They tackle pressing problems through the development and application of cutting-edge technologies. They create systems, products, and solutions that solve real world problems and are ready for...

  • Executive Assistant to CEO

    2 months ago

    Montreal, Canada Sanimax Full time

    Your professional transformation starts hereAre you full of great ideas? Do you dream of building a greener future as part of a company that values your skills and opinions? Are you looking for a flexible employer that will give you the opportunity to grow within the company?This job is for you!Our Benefits:Competitive salary and annual bonusComplete group...

  • Executive Assistant to CEO

    4 weeks ago

    Montreal, Canada Sanimax Full time

    Your professional transformation starts here Are you full of great ideas? Do you dream of building a greener future as part of a company that values your skills and opinions? Are you looking for a flexible employer that will give you the opportunity to grow within the company? This job is for you! Our Benefits: Competitive salary and annual bonus...

  • Executive Administrative Assistant

    23 hours ago

    Montreal, Canada Medavie Full time

    Position Type:PermanentIf you’re looking for a fulfilling career that can make a real difference in your life, and the lives of others, you’ve come to the right place.As a national health solutions partner, we put people first in everything we do - and that begins with our team of 8,000+ professionals who bring a cross-section of diverse life experiences...

  • Executive Assistant

    2 months ago

    Montreal, Canada Kitco Metals Inc Full time

    PURPOSE The Executive Assistant / Office Manager role is a dynamic and critical position, designed for a proactive and detail-oriented professional who thrives in a multifunctional role. In this capacity, you will ensure seamless office operations and provide top-level administrative support to our President, playing a key role in driving organizational...

  • Executive Assistant

    1 month ago

    Montreal, Canada Groupe Desgagnés Full time

    If you are passionate about administrative efficiency and want to play a central role in the HR development of a large-scale company, we look forward to meeting you!We are looking for an Executive Assistant to support the Human Resources Department.As an Executive Assistant, you will have the opportunity to be involved in various aspects of human resources....

  • Executive Assistant To a Senior Vice President

    2 months ago

    Montreal, Canada iA Financial Group Full time

    The Senior Vice-President, Distribution sector is looking for an Executive Assistant to support the Senior Vice-President of Distribution. Are you a seasoned employee who likes to increase efficiency by managing several files at the same time related to distribution? p> Reporting directly to the Senior Vice President, Distribution, as Executive Assistant,...

  • Bilingual Executive Assistant

    2 weeks ago

    Montreal, Canada Société Générale Full time

    ResponsibilitiesThe aim of Global Banking Technology & Operations (GBTO) Canada is to deliver day-to-day services to Société Générale investment and corporate bank units and their clients to accelerate their transformation. GBTO differentiates itself from competitors with the pace of the agile transformation delivered, spreading the technology and data...

  • Executive Chef Assistant

    4 weeks ago

    Montreal, Canada COGIR Immobilier Full time

    We are currently seeking an experienced Executive Chef Assistant to join our team at the Les Jardins Champfleury residence in Limoilou, Quebec. This is a full-time position that requires collaboration with our chef in preparing meals for residents.The ideal candidate will have 1 year of relevant experience, with training certification (MAPAQ) and a...

  • Executive Assistant to CEO

    2 months ago

    Montreal, Quebec, G4F, CA Sanimax Full time

    Your professional transformation starts hereAre you full of great ideas? Do you dream of building a greener future as part of a company that values your skills and opinions? Are you looking for a flexible employer that will give you the opportunity to grow within the company?This job is for you!Our Benefits:Competitive salary and annual bonusComplete group...

  • Executive Assistant

    6 months ago

    Montreal, Canada Belron Canada Full time

    Automotive glass technology is helping transform how we experience the road. At Belron Canada , the home office of Speedy Glass, Lebeau vitres d’auto and Vanfax we take this seriously, which is why we invest tirelessly on developing our people can realize their full potential. We welcome applications from everyone, and are firmly committed to...

  • Executive assistant

    1 month ago

    Montreal, Canada Groupe Desgagnés Full time

    "Discover the opportunity to showcase your legal expertise and administrative talent at Desgagnés. " As Executive Assistant - Finance and Administration Department, you will play a crucial role in the preparation, drafting and management of vitally important legal and administrative documents. From creating contracts to coordinating with external lawyers,...

  • Executive assistant

    1 month ago

    Montreal, Canada Groupe Desgagnés Full time

    "Discover the opportunity to showcase your legal expertise and administrative talent at Desgagnés. "As Executive Assistant - Finance and Administration Department, you will play a crucial role in the preparation, drafting and management of vitally important legal and administrative documents. From creating contracts to coordinating with external lawyers,...

  • Executive Assistant- Pulp and Tissue

    4 weeks ago

    Montreal, Canada Domtar Full time

    Domtar is a leading producer of pulp, paper, packaging, tissue and wood products. Through our focus on safety and sustainability, as well as our commitment to operational excellence and our network of facilities across Canada and the United States, Domtar delivers high-quality and cost-effective products to customers around the world. Our workforce is...