Executive Assistant to CEO

3 weeks ago

Montreal, Canada Sanimax Full time

Your professional transformation starts here

Are you full of great ideas? Do you dream of building a greener future as part of a company that values your skills and opinions? Are you looking for a flexible employer that will give you the opportunity to grow within the company?

This job is for you

Our Benefits:
Competitive salary and annual bonus
Complete group insurance program (dental, medical, life insurance, disability insurance, etc.)
Telemedicine and Employee Assistance Program
Pension fund with employer contribution
Reimbursement for gym and physical activities
Opportunities for professional development and advancement within the company

The Senior Executive Assistant to the CEO is responsible for providing advanced, high-level administrative support to the CEO, playing a key role in ensuring smooth operations and supporting strategic objectives. This role requires exceptional organizational skills, strategic vision, and the ability to manage high-level relationships. The ideal candidate will have extensive executive support experience, excellent communication skills, and a proactive approach, adding value through operational efficiency and stakeholder management.

Responsibilities:
Demonstrate a deep understanding of the company’s mission, vision, and objectives to ensure perfect alignment of activities and drive consistent progress toward organizational goals
Provide high-level analytical support, synthesize data, and present information to facilitate executive decision-making
Identify and resolve issues proactively, offering solutions to ensure work continuity and minimize disruptions
Manage and prioritize the CEO's agenda, including scheduling meetings, resolving scheduling conflicts, and coordinating with internal and external contacts
Ensure the CEO is informed of all commitments and prepared for upcoming events
Make independent decisions in key areas, using sound judgment to act on behalf of the CEO when necessary
Serve as a liaison between the CEO and government representatives, regulatory bodies, and other key stakeholders
Draft, proofread, and translate various documents (invitations, presentations, correspondence, memos, etc.)
Prepare expense reports and follow up on approvals
Organize and oversee complex travel itineraries, accommodations, and logistics for domestic and international travel
Track decisions and actions taken by the CEO, ensuring follow-up and implementation
Assist the CEO with personal tasks as needed to allow focus on strategic responsibilities
Support office management activities, from coordinating facilities to managing supplies and resources, as needed
Any other related tasks as required

Requirements and Skills:
University degree or equivalent experience preferred
Minimum of 5 years of experience supporting senior executives
Experience in an environment where the executive team is spread across multiple sites/regions. (an asset)
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and virtual meeting tools (Zoom, Microsoft Teams, etc.)
Proficiency in Nitro Pro
Perfect bilingualism (oral and written)
Excellent grammar skills (French/English)
Discretion and respect for confidentiality
Exceptional organizational, time management, and prioritization skills
Strong judgment, initiative, and autonomy
Flexibility and teamwork skills
Proactive with a keen attention to detail
Positive attitude and problem-solving approach
Ability to work both independently and collaboratively

Give meaning to your career and help us make a difference: become a transformation champion
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Thank you for your interest in joining our team. Please note that we will only contact those whose applications are being considered.
At Sanimax, we see strength in diversity, and we are proud to be an equal opportunity employer

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