Executive Assistant

2 months ago

Montreal, Canada WSP Canada Full time
The opportunity

WSP is seeking an Executive Assistant for our Senior VP, Bridges, Highways & Roads.

The selected candidate will be responsible for providing a high level of support while adhering to company-wide best practices to meet internal and external demands. The Executive Assistant will develop and maintain excellent relationships with all employees, customers, and other stakeholders, and embody WSP's values and guiding principles.

The selected candidate will have strong planning and organizational skills, as well as solid oral and written communication skills in both English and French.

The candidate will be based in one of the following WSP offices: Montreal, Laval, Brossard, Ottawa or Gatineau.

Why WSP?
  • We value and are committed to upholding a culture of Inclusion and Belonging.
  • Our Flexible Work Policy - we recognize the importance of balance in our lives and encourage you to prioritize the balance in yours. We will support you on and off the job so you can be fully present in both your work and home lives.
  • A Canadian success story - we're proud to wear the red and white of this beautiful country and show the world what Canada has to offer.
  • Enhance the world around you - from the environment to the highways, to the buildings and the terrain, WSP is the fabric of Canada.
  • Outstanding career opportunities - We are growing and pushing ourselves every day to be greater than yesterday. We are open to your ideas and trying new things.
  • A phenomenal collaborative culture and a workforce filled with genuinely good people who are doing humbly important work. Come find out for yourself what it's like to be a part of our journey.

We offer attractive pay, flexible work options, a great corporate culture, comprehensive and employee-focused benefits including virtual healthcare and a wellness platform as well as great savings programs, and a clear vision for the future.

#WeAreWSP

What you can expect to do here:

  • Coordinate and manage the schedule for internal and external meetings and conference calls, including room set-up, meal orders, audiovisual aspects, etc.
  • Organize and coordinate senior management and face-to-face meetings
  • Make travel and accommodation reservations with the company's travel agency.
  • Organize and submit personal and corporate credit card expenses, and approve timesheets and expenses
  • Coordinate national communications and disseminate them accordingly
  • Draft minutes of meetings and distribute them accordingly
  • Organize social events as needed
  • Prepare and write reports
  • Coordinate and support various WSP Canada corporate initiatives (employee training, performance appraisals, etc.)
  • As an integral part of the management team, you will need to develop an understanding of the business and the team's operations in order to provide appropriate assistance
  • Occasional trips around the province and the country
  • Occasionally perform evening or weekend duties as required

What you'll bring to WSP:

  • Post-secondary degree in business administration or related discipline is an asset
  • Over 10 years' professional experience in a corporate environment and in an organization of similar size (over 5,000 employees)
  • At least five years' experience as a corporate executive assistant
  • Demonstrate proven skills and competencies in the use of the Microsoft Office suite, particularly Excel
  • Knowledge of SharePoint and ERP software is an asset
  • Ability to multi-task and meet deadlines
  • Consistently accurate, high-calibre work and attention to detail in a fast-paced environment
  • Attention to detail with good visual presentation skills
  • Strong organizational skills and ability to work with minimal supervision
  • Exercise judgment and discretion when handling confidential and sensitive data and situations
  • Demonstrate autonomy and initiative
  • Fluency in English and French is essential (spoken and written)
  • Occasionally available to work overtime

WSP is one of the world's leading professional services firms. Our purpose is to future proof our cities and environments.

We have over 65,000 team members across the globe. In Canada, our 12,000+ people are involved in everything from environmental remediation to urban planning, from engineering iconic buildings to designing sustainable transportation networks, from finding new ways to extract essential resources to developing renewable power sources for the future.

At WSP:

  • We value our people and our reputation
  • We are locally dedicated with international scale
  • We are future focused and challenge the status quo
  • We foster collaboration in everything we do
  • We have an empowering culture and hold ourselves accountable

Please Note:

Health and Safety is a core paramount value of WSP. Given the importance of keeping one another safe it is expected that you comply with our Health, Safety & Environment (HSE) policy at all times as well as client HSE policies when working at client locations.

Offers of employment for safety-sensitive positions involving fieldwork are contingent upon candidates being able to perform key physical tasks of the job as described in the job posting and interview. This may include the ability to work in a variety of environmental conditions, such as remote or isolated areas, working alone, and in inclement weather (within safe and reasonable limits).

WSP welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.

WSP is committed to the principles of employment equity. Only the candidates selected will be contacted.

WSP does not accept unsolicited resumes from agencies. For more information please READ THE FULL POLICY.

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