Executive Assistant

1 week ago

Montreal, Canada Randstad Canada Full time
Have you always dreamed of working in a dynamic, human-scale organization that is always ready to adapt to the challenges faced by their clients?

Your main values are adaptability, innovation and team spirit?

Is a career in an organization that values your profession the most important thing to you?

Don't hesitate any longer and apply for this position, it's for you

We are currently looking for an Executive Assistant in the pharmaceutical field, for downtown Montreal.

- A temporary position, with the possibility of permanence;
- Workplace : Hybrid
- Schedule: Monday to Friday (35 hours per week)
- Salary: Starting at $55,000 / year, depending on experience
- Start date : As soon as possible

Advantages
What the position of Executive Assistant in the pharmaceutical field in Downtown Montreal offers you

- A temporary position, with the possibility of permanence;
- 35 hours per week - Monday to Friday
- Salary starting at $55,000 / year, depending on experience
- Flexible hybrid model
- Dynamic, friendly environment - large company

Responsibilities
What your day will look like as an Executive Assistant in the pharmaceutical field in Downtown Montreal:

Activities related to the Executive Committee and the Board of Directors

- Prepare agendas;
- Prepare reports from the Executive Director and the President of the College;
- Coordinate the organization of meetings, ensuring that the necessary equipment is available and functional;
- Attend meetings, take minutes, and follow up on the minutes;
- All other related tasks specific to the Executive Committee and the Board of Directors.

Committees

- Maintain the committee roster;
- Prepare the annual appointment of committee members (call for nominations);
- Follow-up on all appointments;
- Organize and participate in the meeting of the committee secretaries;
- Organize and participate in the meeting of the committee secretaries; Ensure the launch and follow-up of the annual reporting of the committees.

Executive Committee

- Coordinate the organization of weekly meetings, ensure that the necessary equipment is available and functional;
- Plan and manage rooms, meals and snacks, as required;
- Attend meetings to take notes.

Executive and Presidential Documents and Publications

- Drafting of letters;
- Proofreading reports, briefs and presentations, verifying information as needed and reviewing the layout of reports;
- Any other related duties.

Executive and Presidential Communications

- Receive and direct calls and greet visitors;
- Ensures follow-up of incoming correspondence and emails.

Agenda keeping

- Manage and/or schedule requests for external and internal meetings;
- Organize meeting logistics, travel and business trips.

Organizational Development and Talent and Executive Management Operations

- Enter expense accounts;
- Write work procedures for existing tasks;
- Suggest improvements and revise existing procedures.

Collaboration with other departments

- Participate in cross-functional meetings;
- Participate in the drafting of procedures for other departments and/or provide comments when requested;
- Provide technical and computer support (in-depth knowledge of software).

Qualifications
Do you have what it takes for this Executive Assistant position in the pharmaceutical field in Downtown Montreal?

- Bilingualism (French and English, spoken and written)
- College diploma in administration, office automation or any other relevant field;
- Minimum of five (5) years experience in a similar role;
- Excellent knowledge of the Microsoft Office 365 suite
- Strong attention to detail, autonomy, organizational skills, initiative, priority management
- Good knowledge of the pharmaceutical or healthcare field (an asset)

Summary
Interested in this position?

Send us an email anytime at catherine.lague@randstad.ca.

If you know anyone interested in administrative support positions, please feel free to provide them with our contact information. We will be happy to help them

For more information on this and all other positions currently available, visit www.randstad.ca.

We look forward to receiving your resume

All resumes received will be considered equally.

Only selected candidates will be contacted.

Randstad Canada, 525 Viger Avenue West, Suite 501, Montreal, Quebec H2Z 0B3

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.

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