Executive Assistant

2 months ago

Montreal, Canada Randstad Canada Full time
Have you always dreamed of working in a dynamic, human-scale organization that is always ready to adapt to the challenges faced by their clients?

Your main values are adaptability, innovation and team spirit?

Is a career in an organization that values your profession the most important thing to you?

Don't hesitate any longer and apply for this position, it's for you

We are currently looking for an Executive Assistant in the pharmaceutical field, for downtown Montreal.

- A temporary position, with the possibility of permanence;
- Workplace : Hybrid
- Schedule: Monday to Friday (35 hours per week)
- Salary: Starting at $55,000 / year, depending on experience
- Start date : As soon as possible

Advantages
What the position of Executive Assistant in the pharmaceutical field in Downtown Montreal offers you

- A temporary position, with the possibility of permanence;
- 35 hours per week - Monday to Friday
- Salary starting at $55,000 / year, depending on experience
- Flexible hybrid model
- Dynamic, friendly environment - large company

Responsibilities
What your day will look like as an Executive Assistant in the pharmaceutical field in Downtown Montreal:

Activities related to the Executive Committee and the Board of Directors

- Prepare agendas;
- Prepare reports from the Executive Director and the President of the College;
- Coordinate the organization of meetings, ensuring that the necessary equipment is available and functional;
- Attend meetings, take minutes, and follow up on the minutes;
- All other related tasks specific to the Executive Committee and the Board of Directors.

Committees

- Maintain the committee roster;
- Prepare the annual appointment of committee members (call for nominations);
- Follow-up on all appointments;
- Organize and participate in the meeting of the committee secretaries;
- Organize and participate in the meeting of the committee secretaries; Ensure the launch and follow-up of the annual reporting of the committees.

Executive Committee

- Coordinate the organization of weekly meetings, ensure that the necessary equipment is available and functional;
- Plan and manage rooms, meals and snacks, as required;
- Attend meetings to take notes.

Executive and Presidential Documents and Publications

- Drafting of letters;
- Proofreading reports, briefs and presentations, verifying information as needed and reviewing the layout of reports;
- Any other related duties.

Executive and Presidential Communications

- Receive and direct calls and greet visitors;
- Ensures follow-up of incoming correspondence and emails.

Agenda keeping

- Manage and/or schedule requests for external and internal meetings;
- Organize meeting logistics, travel and business trips.

Organizational Development and Talent and Executive Management Operations

- Enter expense accounts;
- Write work procedures for existing tasks;
- Suggest improvements and revise existing procedures.

Collaboration with other departments

- Participate in cross-functional meetings;
- Participate in the drafting of procedures for other departments and/or provide comments when requested;
- Provide technical and computer support (in-depth knowledge of software).

Qualifications
Do you have what it takes for this Executive Assistant position in the pharmaceutical field in Downtown Montreal?

- Bilingualism (French and English, spoken and written)
- College diploma in administration, office automation or any other relevant field;
- Minimum of five (5) years experience in a similar role;
- Excellent knowledge of the Microsoft Office 365 suite
- Strong attention to detail, autonomy, organizational skills, initiative, priority management
- Good knowledge of the pharmaceutical or healthcare field (an asset)

Summary
Interested in this position?

Send us an email anytime at catherine.lague@randstad.ca.

If you know anyone interested in administrative support positions, please feel free to provide them with our contact information. We will be happy to help them

For more information on this and all other positions currently available, visit www.randstad.ca.

We look forward to receiving your resume

All resumes received will be considered equally.

Only selected candidates will be contacted.

Randstad Canada, 525 Viger Avenue West, Suite 501, Montreal, Quebec H2Z 0B3

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.

  • Executive Assistant

    3 weeks ago

    Montreal, Quebec, Canada Moment Factory Full time

    About the RoleThe Executive Assistant will provide administrative support to the Executive Directors, ensuring the smooth operation of their duties. This role requires strong organizational skills, autonomy, and the ability to anticipate needs. The ideal candidate will be highly proactive, motivated, and able to work in a constantly changing environment.Key...

  • Executive Assistant

    4 weeks ago

    Montreal, Quebec, Canada beBee Professionals Full time $35,000 - $45,000

    We are seeking a highly experienced Executive Assistant to join our team at beBee Professionals in Montréal. As an Executive Assistant, you will be responsible for providing high-level administrative support to our office operations, ensuring that our office runs efficiently and smoothly.Key Responsibilities:Provide high-level administrative support to our...

  • Executive assistant

    6 months ago

    Montreal, Canada Randstad Canada Full time

    We are looking for an experienced executive assistant with strong project management skills for an exciting role in downtown Monrteal. This EA role is with a global management consultation and executive search firm, with offices globally. EAs will work alongside firm consultants, supporting many aspects of the business.We are looking for someone with...

  • Executive Assistant

    3 weeks ago

    Montreal, Quebec, Canada Construction PCL Inc. Full time

    Job SummaryWe are seeking a highly skilled and experienced Executive Assistant to join our team at Construction PCL Inc.The successful candidate will provide administrative support to our senior-level managers and district executives, ensuring the smooth operation of our day-to-day activities.Key ResponsibilitiesFiling and Record Keeping Develop and maintain...

  • Executive Assistant

    2 months ago

    Montreal, Quebec, Canada Kitco Metals Inc Full time

    PurposeThe Executive Assistant/Office Manager role is a dynamic and critical position that requires a proactive and detail-oriented professional who thrives in a multifunctional role. In this capacity, you will ensure seamless office operations and provide top-level administrative support to our President, playing a key role in driving organizational...

  • Executive Assistant

    3 months ago

    Montreal, Canada Randstad Canada Full time

    Our partner, a leading Canadian Capital Markets and Investment Banking firm, is looking for a bilingual Executive Assistant to join their head office in Downtown Montreal. We are currently looking to support them in recruiting a proactive and detail-oriented Executive Assistant to join their team and support their operations in the areas of investment and...

  • Executive Assistant

    4 weeks ago

    Montreal, Quebec, Canada Groupe Parima Full time

    Job Title: Executive AssistantAbout the Role:Groupe Parima is a Contract Development and Manufacturing Organization (CDMO) seeking a highly organized and experienced Executive Assistant to provide comprehensive support to the CEO. The ideal candidate will be a dynamic and proactive individual with excellent communication skills, exceptional attention to...

  • Executive Assistant to Senior Executives

    5 days ago

    Montreal, Quebec, Canada Randstad Canada Full time

    OverviewRandstad Canada, a leading staffing agency, is seeking an experienced Executive Assistant to support senior executives in a fast-paced and dynamic organization. The ideal candidate will have a proven track record of providing exceptional administrative support, managing complex travel arrangements, and coordinating internal events.SalaryThe estimated...

  • Executive Assistant

    2 weeks ago

    Montreal, Quebec, Canada Randstad Canada Full time

    Job SummaryThis is a challenging and rewarding role for an Executive Assistant to join a dynamic team within an internationally renowned company as a contractual executive assistant in Downtown Montreal.As the first point of contact for associates and visitors, the successful candidate will provide exceptional administrative support, ensuring seamless...

  • Executive Assistant

    4 weeks ago

    Montreal, Quebec, Canada National Bank Full time

    Job Title: Executive AssistantAbout the Role:We are seeking an experienced Executive Assistant to support the Chief Information Security Officer (CISO) sector at National Bank. As an Executive Assistant, you will play a key role in the digital transformation and protection of the bank's strategic information.Your Responsibilities:* Interpret requests...

  • Executive Assistant

    4 weeks ago

    Montreal, Quebec, Canada National Bank Full time

    Job Title: Executive AssistantAbout the Role:We are seeking an experienced Executive Assistant to support the Chief Information Security Officer (CISO) sector at National Bank. As an Executive Assistant, you will play a critical role in the digital transformation and protection of the bank's strategic information.Your Responsibilities:* Interpret requests...

  • Executive Assistant

    4 weeks ago

    Montreal, Quebec, Canada National Bank Full time

    Job Title: Executive AssistantAbout the Role:We are seeking an experienced Executive Assistant to support the Chief Information Security Officer (CISO) sector at National Bank. As an Executive Assistant, you will play a key role in the digital transformation and protection of the bank's strategic information.Your Responsibilities:* Interpret requests...

  • Executive Assistant

    4 weeks ago

    Montreal, Quebec, Canada Moment Factory Full time

    About the RoleThe Executive Assistant will provide administrative support to the Executive Directors, handling tasks related to team development and coordination. This role requires strong organizational skills, autonomy, and the ability to anticipate needs. The ideal candidate will be highly reliable, able to work under pressure, and maintain...

  • Executive Assistant

    5 months ago

    Montreal, Canada Construction PCL Inc. Full time

    Responsibilities Develops and maintains well-organized filing system that permits easy reference and rapid retrieval of information.  Promptly receives and screens incoming telephone calls to the district executives, takes messages as appropriate. Elicits necessary information to allow timely and accurate responses and responds when appropriate.  ...

  • Executive Assistant

    4 weeks ago

    Montreal, Quebec, Canada Moment Factory Full time

    About the RoleThe Executive Assistant will provide administrative support to the Executive Directors, handling tasks related to team development and coordination. This role requires strong organizational skills, autonomy, and the ability to anticipate needs. The ideal candidate will be highly reliable, comfortable with clerical tasks, and able to manage...

  • Executive Personal Assistant to an Executive Chairman

    1 week ago

    Montreal, Quebec, Canada Elite Domo Full time

    Job SummaryWe are seeking a highly skilled and experienced Executive Personal Assistant to provide administrative support to our Executive Chairman and family. The ideal candidate will have a proven track record of managing complex calendars, arranging travel, and preparing expense reports with discretion. This is a unique opportunity to work in a dynamic...

  • Executive assistant

    2 months ago

    Montreal, Canada Randstad Canada Full time

    Do you have solid experience in the administration field?Are you an independent, responsible person looking for a versatile position with varied missions?If so, this executive assistant role could be a great opportunity for you!Position: PERMANENT executive assistantLocation: Downtown MontrealDomain: Placement agencySchedule: 37.5 hours/weekSalary: To be...

  • Executive Assistant

    3 weeks ago

    Montreal, Quebec, Canada Moment Factory Full time

    About UsAt Moment Factory, we are a team of creative minds united by our passion for innovation and experimentation. We strive to push boundaries and create immersive experiences that go above and beyond. With a diverse range of skills and expertise, our team of 420 individuals has made a name for itself in the entertainment, multimedia, and cultural...

  • Executive Assistant

    1 month ago

    Montreal, Quebec, Canada Randstad Canada Full time

    Job Title: Executive AssistantWe are seeking a highly organized and proactive Executive Assistant to support the Chief Marketing Officer (CMO) in our downtown Montreal office.Key Responsibilities:Project Management: Assist with marketing initiatives and special projects, coordinating and tracking progress to ensure deadlines are met.Meeting Preparation:...

  • Executive Assistant

    3 weeks ago

    Montreal, Quebec, Canada Belron Canada Full time

    We are seeking a highly skilled and organized Executive Assistant to provide administrative support to our Vice Presidents. The ideal candidate will have a strong sense of customer service, excellent communication skills, and the ability to work independently with minimal supervision.The Executive Assistant will be responsible for managing and coordinating...