AP Coordinator

1 month ago

Edmonton, Canada 睗景 Full time

Workwear Outfitters has a strong legacy of building innovative and authentic market-right products and is a leading supplier of work apparel and footwear for diverse occupations in industries such as automotive, manufacturing, oil and gas, utilities, government, food services, telecommunications, hospitality, and many more. Workwear Outfitters is based in Nashville, Tennessee with over $800 million in sales and we employ more than 5,800 people in facilities spanning the globe.

Our Purpose: “We champion and empower workers who make our world work better”

Major benefits include medical, vision and dental, Life and Disability coverage.

Other benefits included: 401K, Tuition reimbursement, Employee Assistance Program, Flexible Spending Accounts, and many others.

What You Will Do as an AP Coordinator:

The Accounts Payable Coordinator will be responsible for managing and processing invoices and payments using AIMS and ChainDrive , ensuring accuracy, meeting deadlines, and operating in both legal entities I magewear Canada Co. LTD and KGH regarded asWork Authority for the purpose of this job description. This role is also responsible for the oversight of 3-way invoice matching, posting journal entries, General Ledger coding, maintenance of vendor records, and processing CBSA / Receiver General duties, brokerage, and taxes monthly from imported goods.This position will be responsible for inventory reconciliation of full package non-domestic goods purchased from suppliers paid and not received and non-domestic good received and paid monthly.

How You Will Make a Difference:

  • Responsible for invoice input for Work Authority into the Chain Drive system and for invoice input for Kodiak /Terrainto the AIMS system. Responsibile for payment processing in Chain Drive systems.
  • Support the Accounts Payable maintenance in Chain Drive, setting up vendors, and preparing the aging reports.
  • Complete, maintain, and file monthly CBSA for customs duty, brokerage, and taxes for Kodiak / Terra and Work Authority.Maintain as separate tax RM accounts for customs compliance.
  • Oversee the Accounts Payable vendor mailbox for Kodiak / Terra and Work Authority and process activity daily.
  • Collaborate with various departments to resolve invoices for payment.
  • Responsible for the ongoing reconciliation of inventory invoices, purchase orders, and receipts of inventory into the distribution centers.Non-domestic vendors may require payment before receipt to DC adding financial complexity to the reconciliation requiring ongong management of the process for accuracy.
  • Researching and resolving material outages monthly in the inventory reconciliation.
  • Maintaining accurate vendor master, updating the payment terms for Kyriba platform to process payments to vendors accurately and timely process changes to payment details for the vendors in the Chain Drive system and AIMS for Kodiak / Terra vendors .
  • Maintain aged payable terms set by Reporting Manager
  • Analyze / interpret data, identify trends, problems, and present solutions in support of vendor and internal inquiries.
  • Timely process all vendor credit applications.
  • Resolve all failed vendor disbursements and reissue payments by cheque or ACH.Research other vendor bank discrepencies with Reporting Manager / Treasury.
  • Create and enter Journals into the AIMS General Ledger system
  • Complete the AP reconciliation of subledger to general ledger in the Chain Drive system (Work Authority)
  • Communicates verbally and/or in writing with vendors, coworkers and other WWOFemployees to verify, inform, clarify, and request information, and answer vendor account or process-related questions.

Skills for Success:

  • Minimum of 5 years or more of related professional experience.
  • Skilled in US GAAP accounting or Canadian GAAP accounting a plus
  • Knowledge of customs duty, brokerage, and tax compliance preferred
  • Strong organizational skills and attention to detail are a must
  • Strong communication skills and abilitiy to work with associated within all levels of the organization.
  • PC skills in Microsoft environment, including database, spreadsheet, word processing, and presentation capabilities.
  • Highly organized & achievement-oriented
About Us

Workwear Outfitters is a leading supplier of innovative work apparel and footwear for diverse occupations. Based in Nashville, Tennessee, the company employs more than 5,800 people in facilities spanning the globe. Brands under the Workwear Outfitters umbrella include Red Kap®, Bulwark®, VF Solutions®, Kodiak®, Terra®, Walls®, Liberty ®, Work Authority®, Workrite® Fire Service, Chef Designs®, and Horace Small®. Workwear Outfitters is also the exclusive licensee for Dickies® apparel in the B2B channel.

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