Payroll/accounts Payable Coordinator

2 months ago

Edmonton, Canada Tridon Communications Full time

Tridon Communications is currently seeking a Payroll/Accounts Payable Coordinator to join our finance team. This position is based at our Head Office located in Edmonton.

The Payroll/Accounts Payable Coordinator will be the main point of the contract for their respective functions and will be expected to own and execute on those functions. As a Payroll Coordinator you will be responsible to collect, verify and process payroll information, determine pay and benefit entitlements for employees, maintain accurate payroll records, and provide payroll information to employees. As an AP Coordinator you will be responsible for preparation and completion of all aspects of accounts payable as well as reconciliation of accounts with the Controller.

**Responsibilities & Duties**:
**Payroll Duties**
- Maintain and update employee information, such as records of employee attendance, leave and overtime to calculate pay and benefit entitlements, in Canadian and other currencies, using manual or computerized systems
- Prepare and verify statements of earnings for employees, indicating gross and net salaries and deductions such as taxes, union dues, garnishments and insurance and pension plans
- Prepare, verify and process all employee payroll related payments, including regular pay, benefit payments, and special payments such as bonuses and vacation pay
- Complete, verify and process forms and documentation for administration of benefits such as pension plans, leaves, share savings, employment and medical insurance
- Prepare payroll related filings and supporting documentation, such as year-end tax statements, pension, Records of Employment and other statements
- Provide information on payroll matters, benefit plans and collective agreement provisions
- Compile, review, and monitor statistical reports, statements, and summaries related to pay and benefits accounts
- Prepare journal entries and reconcile period-end reports
- Identify and resolve payroll discrepancies
- May be responsible for the development or implementation of payroll policies, procedures or processes.
- Prepare bi-weekly payroll - collect and input payroll data in payroll system, process payment through direct deposit banking system, prepare payroll reports for CFO review.
- Prepare annual T4’s, and ROEs as required.
- Assist all employees with payroll inquiries

**Accounts Payable Duties**
- Prepare invoices for payment by matching invoices to supporting documentation, providing accurate general ledger coding, obtaining appropriate approval, and entering all invoices in the accounting system.
- Process invoices and make accounts payable payments according to the requirements of the internal control policies and practices.
- Prepare AP reports for CFO review and approval.
- Assist CFO with preparation of accounts payable and payroll documents required for the annual financial audit.
- Review and verify invoices and their accompanying payment request to ensure compliance to policies and procedures for such elements as: proper authorization, applicable matching purchase order or contract, accuracy and reasonableness of the charges, tax compliance (e.g. HST).
- Ensure that payments to suppliers are made in a timely manner so that late penalties are avoided.
- Review purchase orders for pertinent financial information and accurately record all expense information based on supporting documentation.
- Prepare invoice batches and enter to the accounts payable module of the financial information system on a daily basis.
- Ensure credit is received for outstanding credit memos.
- Prepare and issue stop-payments as needed.
- Obtain amendments to purchase orders when necessary.
- Seek clarification or explanations from invoice approvers when warranted.
- Respond to inquiries from suppliers, consultants and clients regarding status payment or other relevant questions.
- Accrued liabilities journal entries and period end reconciliations.
- Other duties as required.

**RELATIONSHIPS**

Payroll/Accounts Payable Coordinator reports directly to the Controller, the incumbent also works directly with:

- Co-Workers and Team Leads
- Sales
- Service Administrators
- Management
- Inventory & Rentals Departments
- Clients

**AUTHORITY**

Payroll/Accounts Payable Coordinator holds the authority to do the following:

- Process Payroll
- Process invoices and payments
- Identify and recommend areas for process improvement

**Experience and Skills**:

- 5-10 years of experience in a similar role
- Proficient with Excel
- Experience with UKG is preferred however experience with Dayforce or ADP is an asset
- Oracle NetSuite ERP or other ERP experience considered an asset

**Education**:

- Diploma in business administration, finance, or accounting required
- Payroll association certification preferred but not required

**Physical Demands**:
The Payroll Accounting Administrator must be able to spend most of the day sitting. However, walking and standing occasionally. The incumbent w

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