Executive Assistant to Vice-president, Finance and

3 months ago

North York, Canada Seneca Polytechnic Full time

**Join the Renewed Seneca, The Next Seneca.**:
Guided by _The Next - A Strategic Plan for Seneca Polytechnic_, we offer a working environment that is innovative, flexible and encourages risk-taking. Joining Seneca Polytechnic brings opportunities for professional development and career growth. We focus on health and wellbeing in all its forms to provide a great employee experience.

Are you an experienced Executive Assistant with exceptional communication and relationship building skills ready to support a dynamic leader?

We are seeking an Executive Assistant to provide exceptional administrative support to the Vice President of Finance and Administration. In this role, you will be building strong internal and external relationships on behalf of the Vice President. You will ensure smooth operations for the Vice President by managing project management tasks, coordinating schedules, administrative tasks and facilitating effective communication to both external and internal stakeholders.

**_Here is What is on Your Horizon _**

**Communication & Relationship Management**
- Serve as the primary representative of the Vice President, Finance and Administration, overseeing internal and external communications and relationships.
- Schedules and coordinate meetings, conferences and events, ensuring all necessary materials, logistics are in place; take meeting notes and follow up on action items
- Act as a point of contact for internal and external stakeholders, including clients, partners and team members and screens and directs inquiries appropriately
- Collaborate with other administrative staff, departments and teams to facilitate smooth communication and coordination

**Project Coordination**
- Coordinate projects for the Vice President, Finance and Administration, supports committees, manages budgets and provides comprehensive reporting for strategic initiatives aligning with Seneca’s priorities
- Attend meetings of working groups and forums associated with executive-led initiatives, ensuring a deep understanding of project dynamics and facilitating effective communication
- Capture and report on project progress to the Vice President, employing proactive issue escalation strategies to address challenges promptly and maintain alignment with overarching goals

**Operational Support**
- Oversee the drafting, proofreading and editing of documents, reports, presentations and communications from the Vice President’s office.
- Provide administrative assistance to executive leadership by managing calendars, coordinating travel arrangements and handling correspondence
- Assist executives in prioritizing tasks and managing time effectively to maximize productivity and achieve organizational goals

**As part of our commitment to dismantling barriers to success, Seneca may consider applicants with an equivalent combination of education and experience.**

**_ Are you the Executive Assistant We’re Looking For?_**

**Note**:A skills assessment test will be administered during the recruitment process.

**Job Details**

**External Posting Date**:September 26, 2024
**External Closing Date**: October 1, 2024
**Pay Range**: Admin Pay Grade B: $90,557 - $117,724 (Hiring Range: $90,557 - $104,140)
**Hours**:37.5 hours per week
**Work Type**:Hybrid
**Shift**: Monday to Friday (9:00 AM - 5:00 PM)
**Ideal Start Date**:
**End Date**:
**Job Type**:Full-time, Permanent

**Seneca Polytechnic at a Glance**:
Seneca is Canada’s leading polytechnic with over 4300+ employees, 40,000 full-time students and 23, 400 part-time and continuing education students. With over 55 years since opening its doors for the first time, Seneca Polytechnic is dedicated to getting our students career
- and world-ready. We offer an education that has no boundaries. And we create great flexible experiences for those who study and work here. The student experience. The employee experience. The community experience. The Seneca experience is a differentiator. As Canada’s leading polytechnic, our core mission is our North Star: we provide a great education that builds great careers for our graduates. We make a difference so they can make a difference.

None of this happens without the exceptional employees of Seneca - the faculty, support staff and administrators - who show their commitment to our students and their success every day. We are excited about what the future holds. Come help us build The Next for Seneca Polytechnic. Embrace innovation. Challenge the status quo. Lead. That’s Seneca Polytechnic.

**Our Commitment**:
**Accessibility**:

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