Office Coordinator

5 days ago

Vancouver BC, Canada crewhr Full time

Crew HR is seeking an Office Coordinator for our client, Lore Electric

OFFICE COORDINATOR

  • Are you an organizational wiz who thrives on creating order in a fast-paced, high-energy environment?

  • Do you have a knack for streamlining processes and a love for crossing items off a well-structured to-do list?

  • Can you juggle multiple responsibilities and ensure every detail is handled with precision and positivity?

  • Are you the go-to person for problem-solving, from last-minute hurdles to creative ideas?

  • Does your upbeat energy keep the team motivated and the office running like clockwork?

  • Are you ready to be the heart of a forward-thinking team, bringing clarity, purpose, and a sense of fun to every job?

ABOUT LORE ELECTIC

Lore Electric is looking to hire an Office Coordinator Lore Electric is a Vancouver-based electrical contracting firm specializing in new construction, mid- and low-rise residential, energy efficiency, and commercial projects.

Lore Electric’s legacy of success is built upon over 40 years of generational experience within the construction industry. With a reputation founded on knowledge and dependability, Lore has earned the trust of some of the finest boutique and broad-scale builders that the region has to offer. Our teams are detailed and disciplined to take on high-performance projects, including more progressive efficiency-forward electrical construction.

Enabled by generations of teaching, it is our mission to empower those willing to achieve excellence in their craft. Today, we are a team of 25 and growing, led by principles that inspire good, honest work. Expanding our energetic and ambitious team is something that we take very seriously.

As we continue to grow, we are seeking a positive, proactive, and highly organized Office Coordinator to be the backbone of our operations. With exceptional attention to detail and strong coordination and communication skills, this role will ensure the office runs seamlessly, supporting our team in delivering their best while keeping every detail under control.

This is where you come in.

THIS IS FOR YOU IF:

  • You thrive on organization, taking pride in ensuring every detail is in its place.
  • You are a proactive problem solver, always thinking two steps ahead and ready to tackle challenges independently.
  • You easily adapt to shifting priorities and pivot when needed to keep things running smoothly.
  • You are gently relentless, consistently following up and reminding others to ensure tasks are completed.
  • You are reliable and consistent, always meeting deadlines and delivering what you say you will.
  • You work well in a team, actively supporting others and improving systems for collective success.
  • You are tech-savvy and quick to learn new software, tools, and workflows.
  • You bring positive energy to the office and strive to create an environment where everyone feels supported and motivated.
  • You are confident speaking up, enjoy contributing to decisions, and have a knack for keeping others accountable.
  • You care about the well-being of your colleagues, balancing compassion with the ability to stay firm when needed.
  • You have a quiet confidence, calmly solving problems and getting on with the job.
  • You are not afraid to admit you don’t have all the answers and are comfortable asking questions when needed.
  • You enjoy being part of a fun and lighthearted office culture, blending a sense of humor with professionalism in your work.

IN THIS ROLE, YOU WILL BE:

  • Supporting the owner with scheduling, calendar management, and preparing documents or reports as needed.
  • Coordinating HR and onboarding processes, including tracking employee timesheets, maintaining directories, and ensuring all policies are current.
  • Monitoring and supporting payroll processes, setting up new employees, and tracking milestones like probation periods and anniversaries.
  • Organizing team-building activities, such as summer BBQs and morale-boosting events, to foster a positive workplace culture.
  • Compiling and organizing financial documents, managing invoices, and liaising with the bookkeeper to ensure accurate financial tracking.
  • Overseeing compliance tasks, including health and safety plans, permit renewals, and certifications, ensuring deadlines are met.
  • Maintaining office operations by managing supplies, vehicles, and tools while developing workflows and standard operating procedures (SOPs).
  • Using project management tools like Trello to track tasks and ensure clear communication across teams.
  • Leading administrative tasks, including tracking service calls, coordinating end-of-warranty projects, and managing accounting communications.
  • Driving initiatives to improve systems, such as implementing new HR software, enhancing workflow charts, and building internal SOPs.
  • Supporting apprentices by tracking school dates, hours, and progress to ensure their professional development.
  • Contributing to moving the business forward with things like setting up grant applications, internal hiring funnels, and social media presence.
  • Ensuring ongoing organization by creating and maintaining a company calendar for holidays, key dates, and time-off tracking.

EXPERIENCE REQUIRED

  • 3 + years of proven experience in office administration, bookkeeping, or a similar role.
  • Demonstrated ability to thrive in a fast-paced, dynamic work environment.
  • Proficient with tools like Trello (or similar project management software), Google Workspace, and basic familiarity with QuickBooks.
  • Detail-oriented, proactive, and able to work both independently and within a team, all while keeping things professional.
  • Strong communication skills—written and verbal—and a collaborative work ethic.
  • Legally eligible to work in Canada and able to work in the Delta-based office.

The nice to haves:

  • Experience using Procore
  • Experience with Trainual
  • Experience working Smoothlink
  • Experience working in the trades industry

THE BENEFITS

  • A flexible schedule to help you balance your work and life.
  • A company culture that celebrates ongoing learning and growth, including opportunities for continued education.
  • Competitive salary and extended employee health benefits package to make sure you are well taken care of.
  • A leadership team that believes in expanding the organization from within;
    ample opportunity for learning and exposure to knowledge sharing directly from the owner.
  • A chance to work with a stable local company with an outstanding reputation in the market.
  • Fun team outings to connect with the crew.
  • Dog friendly office

If you are excited to take your career to new heights, apply today

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