Project Coordinator

4 months ago

Vancouver, Canada Earls Head Office Full time

Are you a detail-oriented problem solver who enjoys working with cross-functional teams? Do you excel at coordinating tasks and staying organized in a fast-paced environment?

**Role Responsibilities**
- Assist in coordinating repair, maintenance, and improvement projects by collaborating with store operators and supporting the Facilities team.
- Support operators in using Facilities Management Software (ResQ and Managed Services Team) for smaller repair projects, ensuring accurate tracking and reporting.
- Help the team log and prioritize support requests, ensuring issues are addressed in a timely manner.
- Assist with invoice processing and reconciliation.
- Prepare order sheets for patio-related purchases, issue purchase orders to vendors in the fall, track logistics to the site in the spring, and handle operator questions and warranty claims.
- Support the team with preparing capital presentations for budget and project approvals.
- Help source vendors and coordinate schedules for maintenance and repairs, ensuring all work is completed as expected.
- Assist with purchase orders for furniture, fixtures, and equipment, coordinating installations with vendors, landlords, and operations as needed.
- Maintain organized records and documentation for all projects, ensuring accurate tracking of expenses and timelines.

**Qualifications**
- 1-2 years of experience in project coordination or administrative support, with a background in facilities, construction, or hospitality considered an asset.
- Diploma or certificate in a relevant field such as Building or Architectural Technology, or equivalent experience demonstrating an understanding of project coordination.
- Strong organizational and communication skills, with the ability to juggle multiple priorities and deadlines.
- Familiarity with facilities maintenance or project management software is an asset but not required.
- Proficiency in Microsoft Office and Google Suite, particularly Excel or similar spreadsheet software.
- Willingness to learn and grow in a collaborative, team-based environment.

**Bonus Points**
- A sense of humour.
- A serious passion for food - we like to eat around here (sometimes wine is involved).
- Open to personal development and growth.
- The drive to succeed and the passion to be a part of Earls growth.
- Big team player - able to be both a leader and also support those around them.

**What We Offer**
- Salary range of $55,000 to $63,000 annually plus the perks and benefits below
- Comprehensive health care benefits effective from your first day
- A healthy lifestyle spending account to support you in living your best life
- Employee Assistance Program
- Earls 50% discount card for food and drinks at all Earls Kitchen + Bar, the Beachhouse, Birdies Eats & Drinks, and JOEY Restaurants locations
- 3 weeks vacation
- Make Life Awesome week
- Opportunity to be a part of our partner-led Employee Resource Groups (ERG) designated to bring our greater communities together through mutual causes and shared experiences
- Flexibility with our Hybrid work from home/office model
- Bring your furry friend to work in our dog-friendly office
- Office amenities include a rooftop patio, lockers, showers, a full kitchen, and collaborative workspaces
- Travel opportunities for company events, new restaurant openings, and more
- Leadership programs with career development and opportunities for advancement
- Awards, recognitions, team-building events, and more

**APPLY NOW**
- Earls is an equal-opportunity employer. We are committed to a diverse and inclusive workplace, free from discrimination. We believe bringing together people of all backgrounds, experiences, and abilities is essential to our success, and brings us closer to living our purpose to Make Life Awesome._
- All employment decisions inclusive of recruiting, hiring, compensation, promotions, and terminations are based on qualifications, competencies, and merit, without the consideration of any legally protected ground. Reasonable accommodations are available upon request._

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